Lyneham and Bradenstoke Community Emergency Plan
Plan last updated on: February 2018
Date of next review: July 2018
If there is an emergency in our local area the Parish Council will communicate the required course of action
If you are in immediate danger
or in the case of Fire
call 999
ContentsPage No.
Contents………………………… 2
Emergency contact list – Internal to the Community………… 3
Emergency contact list – External to the Community………… 4
First steps in an emergency …………………… 5
Community Emergency Group First Meeting Agenda………… 6
Activation Triggers……………………… 7
Situation Report……………………… 8
Local risk assessment …………………… 9
Local skills and resources assessment………………10
List of organisations helpful in identifying vulnerable people in an emergency11
Key locations identified as places of safety……………12
Actions agreed with emergency responders in the event of an evacuation…13
Alternative communications ……………………13
Sample telephone tree … ……………………14
ANNEX A FLOOD PLAN… ………………………15
ANNEX B SNOW PLAN … ………………………16
ANNEX C PANDEMIC FLU PLAN…………………18
ANNEX D LOSS OF UTILITIES PLAN………………19
ANNEX E ANIMAL HEALTH PLAN………………22
ANNEX F LYNEHAM PRIMARY SCHOOL……………24
Plan distribution list … ……………………25
Plan amendment list … ……………………26
Emergency contact list – Internal to the Community
Responsibilities:Plan owner
Prime contact for Bradenstoke / Name: Geoff Jackson Haines
Role: Chairman of the Parish Council
24hr telephone contact: 07980318135
Email:
Address: 14 Argosy Road, Lyneham, Wiltshire SN15 4AP
Responsibilities:
Prime contact for
Lyneham (less Lillybrook) / Name Lynn Thrussell
Role: Community Emergency Coordinator
24hr telephone contact: 01249 324251
Email:
Address: 2 Lime Close, Lyneham, SN15 4TQ
Responsibilities:
Prime contact for
Lillybrook / Name: Rod Gill
Role: Community Emergency Coordinator
24hr telephone contact: 07885740441
Email:
Address: 63 Lillybrook Bradenstoke SN15 4AA
Responsibilities:
Prime contact for Preston, Thickthorn and agricultural emergencies / Name: Tim Webb
Role: Community Emergency Coordinator
24hr telephone contact: 07979 264361
Email:
Address: The Barn, Pound Farm, Lyneham SN15 4PL
Emergency contact list – External to the Community
Highways,Social Care,
Emergency Transport,
Community Emergency Planning / Name: Wiltshire Council
Role: Highways, Social Care, Emergency Transport
24hr telephone contact:0300 456 0100
Email: EPRR@wilt HYPERLINK "mailto:"shire.gov.uk(only during an incident)
Neighbourhood Police Team / Name:Juliet Evans
Role: Royal Wootton Bassett and Rural CPT
Wildlife Officer
24hr telephone contact: 101
Email:
First steps in an emergency
Instructions / YES / NO1 / Call 999 if there is an emergency (unless already alerted)
2 / Ensure there is in no immediate danger
3 / Contact the Community Emergency Group and meet to discuss the situation
4 / Use the Agenda p6
5 / If the emergency is covered by one of the Annexes, use them
6 / Send messages to community volunteers – Via telephone tree
7 / Notify local authority of any issues that cannot be managed locally
8 / Assign Actions, Timescales and time of next meeting
Community Emergency Group First Meeting Agenda
Date:Time:
Location:
Attendees:
1. What is the current situation?
Location of the emergency. Is it any of the following?
•A school?
•A vulnerable area?
•A main access route?
•Type of emergency:
•Is there a threat to life?
•Has electricity, gas or water been affected?
Are there any vulnerable people involved?
•Elderly
•Families with children
What resources do we need?
•Food?
•Off-road vehicles?
•Blankets?
•Shelter?
2. Establishing contact with the emergency services
3. How can we support the emergency services?
4. What actions can safely be taken?
5. Who is going to take the lead for the agreed actions?
6. Any other issues?
Activation triggers
Follow the steps as laid out in the ‘First Steps in an Emergency’ page 5
•If contacted by the Emergency Service – First steps will be to contact our Community Emergency Group.
•If we identify a potential Emergency – First step is to contact the Emergency Services.
•If the Emergency Services are not available then follow the steps laid out in the ‘First Steps in and Emergency’ from the relevant point onwards
•FLOOD - When a flood warning is issued from the Environment Agency, refer to Annex A, p 15
•SNOW – When an alert is received from Wiltshire Council, refer to Annex B, page 16
•PANDEMIC FLU – When a health warning is received, refer to Annex C, page 18
•LOSS OF UTILITIES – When electricity, gas, water is lost, refer to Annex D, page 20
•ANIMAL HEALTH – When disease, dangerous to livestock or animals is declared, refer to Annex E, page 21
Situation report for helping coordinate emergencies
Date:
Time:
Attendees:
1. What is the incident?
2. Location of the incident?
3. Is there a threat to life? Y / N If yes call 999
4. How many are affected:
•Adults:
•of these how many are vulnerable?
•Children:
•of these how many are vulnerable?
•Pets
•Livestock
5. What resources are needed:
•Shelter
•Food
•4 x 4 vehicle/s
•Blankets
•Other
6. How will we communicate to esidents?
7. Action tracker
What action is required? / Who will do it? / time/date completedLocal risk assessment
Risks / Impact on community / What can the Community Emergency Group do to prepare?Serious Road Traffic Accident / •Road Closures
•Diverted Traffic
•Access Routes Closed / •Encourage Residents to stay calm and leave the Emergency Services to do their jobs.
•Offer to help Inform clubs, groups, school, and businesses of what has happened to avoid congestion on road network
•Identify a safe place to look after concerned family members
Snow causing blockages to roads / •Access issues
•Heating of local residents / •Agree places where gritting is required
•Car Parks
•School
•Area outside of the public toilets in Lyneham
•Pavements
•Preston Lane by Argosy Road turning.
•Access to be maintained to local shops
•Contact weather emergency team in Spring/Summer, to order grit for bins.
•Check safety of vulnerable people.
•Apply for 1T salt scheme
Pandemic Flu / •People being able to get to pharmacy for medication / •Identify volunteers who can collect and deliver medicines for people who are vulnerable / live alone.
•Display posters as provided by medical organisations
Power Cut / •Residents can’t get heat, light or hot water
•Unable to cook food
•Defrosting of fridges / •Promote registration with suppliers as vulnerable customers
•Ask volunteers to door knock
•Alert LA of vulnerable people
Local skills and resources assessment
Skill/Resource / Who? / Contact details / LocationAddress / When might be unavailable?
Trained first-aiders / Jan Kelly
Janette Cooper / 07702 012985
07849251050
01249 890083 / Lyneham / All Scouters and Guiders are trained first aiders so more would be available
4x4 owner/driver / Rod Gill
Fred Gomme / 07885740441
07754 791203 / Lilybrook
Lyneham
Chainsaw owner (tree surgeon) / Rod Gill
Fred Gomme / 01249 892454
07754 791203 / Lilybrook
Lyneham
Water/food supplies
Medical Supplies
24hr Pharmacy / Asda Orbital Shopping Park / 01793 707770 / Thamesdown Drive
Swindon SN25 4BG / 24 hours
List of organisations helpful in identifying vulnerable people in an emergency
Organisation / Name and role of local contact / Phone numberChurches
St Michaels Church Lyneham & St Mary’s Church Bradenstoke
Methodist Church Lyneham
Baptist Church Bradenstoke / Tony Evans
Jenny May
Wilma Goodfellow
Clare Church
/ TBC
01249 892526
01249 249957
Wiltshire Good Neighbours / Ellen Blacker – Co-ordinator / 07557 110414
Link Volunteers / Link 6 and Royal Wootton Bassett / 07879 394666
Lillybrook Park / Lawrence & Philip Burchell / 07748 982677
Church Park / Lawrence & Philip Burchell / 07748 982677
Bungalow Park / Terry Bell – Site Warden / 07799 880066
Key locations identified as places of safety
Venue / Facilities / Floor Space/Capacity / Emergency Contact
LYNEHAM
Lyneham St Michael’s Church Hall
SN15 4PR / * 3 Toilets including disabled.
* Fully functional Kitchen: Cooker, Fridge, hot water heater, kettles, crockery.
* Central Heating
* Chairs & Tables / Seating for 70 with tables / Lynn Thrussell
01249 321647
Lyneham Primary School Hall
SN15 4QJ / * 10 Adult toilets + children’s toilets.
* Disabled Access
* Cooking facilities & Crockery for 200
* Parking
* Telephone & Wifi / Approx 500 person capacity / Kate McFarlane
07703 017069
Lyneham Village Hall / * 2 x toilets 1 suitable for wheelchair
*Kitchen with hot water, kettle, microwave, cooker, fridge and crockery and utensils / Seating for 70 with tables / Jane Ball
01249 891780
Jim Crow
01249 890750
Lyneham Methodist Church Hall / * 2 x toilets 1 suitable for wheelchair
* Fitted Kitchen with Cooker, Fridge, Microwave, kettle, pots & pans and crockery etc
* Small car park
* Emergency exit in kitchen / Seating for 50 comfortably / Wilma Goodfellow
01249 892526
Lyneham Scout and Guide Head Quarters / Kitchen with microwave, cooker, pots & pans,
Tea/coffee making facilities, with urn.
Disability accessible
3 toilets
Parking for approximately 14 cars / Seat approx 80, sleep approx 40 / Jan Kelly
07702 012985
BRADENSTOKE
Bradenstoke Village Hall
SN15 4ES / Kitchen has 2 hob/small oven, microwave, water boiler and kettles. Electric heating in hall. Toilet facilities male female and disabled access to all parts of hall. Limited parking 4-5 vehicles / Seat 40-50
Sleep 20-25 / Shirley Smith 6 Church Park Bradenstoke
Margaret Turner
01249 890161
Actions agreed with emergency responders in the event of an evacuation
Identify to emergency responder’s locations we can evacuate too – See Key locations identified as places of safety, use the contact numbers to ensure the building will be opened and ready to receive members of the community being evacuated.
•Help police/local authority with door knocking
•Tell emergency services who might need extra help to leave their home
Alternative communications
Communication Type / Name of contact / Contact NumberLocal Radio / BBC Wiltshire
Heart
Swindon FM
Sam FM (Royal Wootton Bassett) / 03459 5133366
01793 842600
01793 611555
08454 662107
MoD / Lt Col Gary Conolly
Chief of Staff / 01249 894012
Telephone tree
Geoff Jackson-Haines07980318135
Lynn Thrussell
07808551843 / Rod Gill
07885740441
/
Tim Webb
07979 264361 / Geoff Jackson-Haines
01249 890281 / Del Lambourne
07488291719 / Fred Gomme
07754 791203
/ / /
JustinWright
07808 168216 / Darren Hewitt
07786 805761 / Judy Digman
07826 266872 / Lizy Martch-Harry
07879178204
Annex A to Lyneham and Bradenstoke Emergency Plan
FLOOD PLAN
TRIGGER – LOCAL FLOOD ALERT FROM ENVIRONMENT AGENCY, OR
LOCAL KNOWLEDGE
Lyneham and Bradenstoke are low risk for flooding as they are positioned on the top of a hill.
Precautions are to be taken each year to ensure all the drains and gullies are kept unblocked and clear to prevent localised flooding.
Action:
Contact Wiltshire Council Highways Team to clear gullies and drains if blocked.
Put up Flood Warning signs should a road become flooded due to blocked drains or gullies.
Flood warning signs are held in both the villages of Lyneham and Brandenstoke.
2 for Lyneham are held at Pound Farm
2 for Bradenstoke are held at Lillybrook
Contact details:
- Flood wardens Bradenstoke – Rod Gill – 07885 740441
Lyneham – Tim Webb – 07979 264361
- Farmers who can assist Lyneham – Tim Webb – 07979 264361
Preston – Peter Wiltshire – 07967 374706
Bradenstoke – Fred Gomme – 07754 791203
- Local Highways Engineer Matt Perrott – 07966 310655
(Wiltshire Council)
- Flood and Drainage Team Jack Francis – 01225 712810
- Voluntary Groups who are in touch with vulnerable people – See List on
page 11 of this document.
Annex B to Lyneham and Bradenstoke Emergency Plan
SNOW PLAN
TRIGGER – ALERT FROM WILTSHIRE COUNCIL SEVERE WEATHER OFFICER
Key Personnel:
Cllr Tim Webb: 07979 264361 – Storage of Salt Bags at Pound Farm Lyneham and moving of salt to relevant area at time of need.
Cllr Rod Gill: 07885 740441 – Moving of salt to relevant area at time of need.
Mr Lawrence Burchell: Mobile: 07774 856975 Office: 01249 890250 - Storage of salt for the Bradenstoke Area
Clerk: Lizzie Martch-Harry: 07879178204
Introduction
The Lyneham and Bradenstoke Parish Snow Response Plan is designed to provide a co-ordinated response during and after periods of intense snow fall; the plan is aimed at keeping access routes into and within the Parish open along with providing any additional support to elderly and vulnerable people during this period. The Lyneham and Bradenstoke Parish Snow Response Plan has been put together in conjunction with Wiltshire Council (WC) and details the snow clearance activity that will be carried out by WC and the snow clearance activity to be carried out by the Parish.
Summary
•WC will clear the A3102 and B4069 as a priority.
•When required a local farmer will clear Parish secondary routes.
•Village is to clear residential roads and paths on a self help basis. WC provides salt in grit bins and stock pile at a local farm in Lyneham and Lillybrook Park in Bradenstoke to do this.
•Local farmer and volunteer Parish Councillor will refill any of the yellow salt bins shown on the attached map as and when required.
WC Snow Response Plan:
Primary Response: The priority activity for WC is to keep the main arterial routes around the Parish open. WC will salt and plough the A3102 and B4069 as a priority.
Secondary Response: In the event of a heavy snow fall road clearance and ploughing activity will be supported by a volunteer local farmer/parish councillor that has been authorised by the WC Emergency Weather Team (farmers can use red diesel in vehicles when carrying out ploughing or gritting tasks).
Volunteer Farmer:
•Mr T Webb Pound Farm, (07979 264361)
Equipment - Loader shovel with 2 meter bucket
Action: Will clear where necessary.
Village Self Help
The village holds supplies of one tonne salt reserves at Pound Farm in Lyneham and Lillybrook Park in Bradenstoke; this salt is supplied by WC. This salt is to be used to refill the 10 grit bins located around the Parish and to salt other areas identified as high-risk areas below:
High Risk Areas Identified in Lyneham and Bradenstoke:
Car parks
Pavements
Slope at the entrance to the dog-walking field in Bradenstoke
Area outside the public toilets in Lyneham
Area outside of food stores and fast food businesses where higher levels of foot-fall are likely.
Annex C to Lyneham and Bradenstoke Emergency Plan
PANDEMIC FLU PLAN
PANDEMIC FLU –is the UK’s highest risk. In a severe outbreak, up to 750,000 people could die of flu in the UK.
TRIGGER – PANDEMIC DECLARED BY WORLD HEALTH ORGANISATION
•Form emergency committee – include health care professionals if possible. Make this committee larger than others, since during a full pandemic up to half the committee could catch the flu. Volunteers:
Lynn & Mark Thrussell 01249 324251
Geoff & Joy Jackson Haines 01249 890281
Dave & Jenny May 01249 891783
Linda & John Mitchinson 01249 760206
Rod Gill 01249 892454
Darren Hewitt 07786 805761
2. Confirm contact details for :
- Volunteers who can collect and drop-off prescriptions, collect food, etc.
- Local Link Volunteers (provide transport for people without transport)
- Organisations for identifying vulnerable people
Local GP surgeries:
Tinkers Lane Surgery
Tinkers Lane, RWB
Wiltshire SN4 7AT
01793 852131
New Court Surgery
Borough Fields Shopping Centre
RWB Swindon Wiltshire SN4 7AX
01793 852302
Northlands Surgery
North Street
Calne Wiltshire S11 OHH
01249 812141
Local pharmacies
Lyneham Pharmacy
Edmonds Garage
The Green
Lyneham
Wiltshire SN15 4PD
01249 892813
Boots
133 High Street
RWB SN4 7AY
01793 852364
Cohan’s
102 High Street
RWB SN4 7AU
01793 854450
Lloyds Pharmacy
7 Harrier Close
Calne Wiltshire SN11 9UT
01249 822923
Nearest 24 hour pharmacies:
Asda Orbital Shopping Park
Thamesdown Drive
Swindon SN25 4BG
01793 707770
Silver Street Pharmacy
6 Silver Street
Bradford on Avon BA15 1JX
01225 862212
3. Preparatory Work
- In Autumn, distribute information about ‘flu jabs’ in local website and
newsletter
- Share plans with the community
4. During Pandemic
- Put up NHS posters, and share with churches, village shop, etc.
- Consider cancelling public gatherings and meetings, as advised by the NHS
- Activate volunteers to help people living alone with:
Dropping off food
Dropping off prescriptions / anti-viral flu drugs
Looking after pets
Keeping in touch with infected people through email / phone.
Annex D to Lyneham and Bradenstoke Emergency Plan
LOSS OF UTILITIES PLAN
TRIGGER – Loss of supply
1)Electricity– is distributed in Wiltshire by Scottish and Southern Energy
Eon 0800 111999
First Utility 105
N power 105
Scottish power 0800 0015400
EDF energy 0800 0969000(1)
SSE (south west supply) 105
The co-operative energy (south west supply) 105
i) Preparations that can be made ahead of a power cut that will provide information in the event of a loss of supply:
•Download ‘Power Track’ App for smartphones (shows outages on a map)
•Create as a favourite on your web browser
•Encourage vulnerable people to join the ‘Priority Services Register’ 0800 294 329
•Contact voluntary groups to check welfare of vulnerable people during an outage.
•Consider opening a rest centre in an outage, if prolonged period.
ii) In an outage call 0800 072 7282 for information (0345 072 1905 from a mobile phone)
2) Gas - Smell gas? Call the Gas Emergency Services on 0800 111 999
Interruption to supply? Call National Grid 24 hour Interruption information helpline: 08457400000
3) Water– is supplied by:
Thames Water
•Keep as a favourite on your web browser
•Ring 0800 316 9800to notify supplier that there is no water.
•Contact voluntary groups to check welfare of vulnerable groups.
•Encourage vulnerable people to join the ‘Special Assistance Register’ 0845 6410068.
•Contact voluntary groups to check welfare of vulnerable people
Kelda Water – This is the company that manages all the water supplies via Thames water to MOD site and housing.
Contact details are:
mobile number is 07790 617997
Annex E to Lyneham and Bradenstoke Emergency Plan
ANIMAL HEALTH PLAN
TRIGGER –NOTIFICATION OF INFECTED PREMISES
The risks of disease being spread by those seeking recreational access to the countryside are very small, and can be reduced further by avoiding direct contact with animals.
In the event of a disease outbreak, there will be a presumption in favour of access to the countryside, subject to veterinary risk assessment.
However, restriction in the movement of animals, people and vehicles on and around infected site/premises may be put in place.
There may be disinfectants that need to be applied when entering / leaving affected premises.
1) Animal Disease
These diseases have a serious economic impact for the farmer and will cause fluctuations in price of the meat, and animal products.
There may be restrictions put on movement around the infected premises in zones.
i) Diseases that affect only the animal.
Such as Foot and Mouth, Blue Tongue and Classical Swine Fever, etc.
Access to and from infected flocks/herds will be restricted.
ii) Zoonotic Diseases
Diseases that can pass from animals to humans
Such as Avian Influenza, E.Coli, Salmonella, etc.
Access to the area and to animals will be restricted for infection control.