Lydia’s Planning &Coordination Services

“Beauty Becoming Reality”

Table of Contents

Welcome………………………………………………………….………………..…….3

About the Company………………………………………...……………...………..….4

Day of Services Contract……………………………...…………………..…………5-6

Wedding Packages………..……………………………..…………………..…....…7-9

Additional Services…………………………………………………………...……10-12

Al La Carte Services…………………………………………………...... …..13

Marriage License Information……………………………………...……………..14-15

Consultation Questionnaire…………………………………………….…...... 16

Business Plan………………………………………………………….…………..17-19

Vendor Referrals………………………………………...... ……..……………..20

Wedding Party Checklist…………………………………………………….……21-27

Wedding Planning Timeline…………………….…………..…………...……….28-29

Money Saving Tips & Tricks……………………………………………………….…30

Contact Information…………………………………………………………...... 31

First of all, let me congratulate you on your engagement!

This is such an exciting time and one filled with so many emotions. A wedding symbolizes the beginning of your lives together, binding two hearts to one. Whether you plan to have a small intimate ceremony or a grandeur event, Lydia’s Planning & Coordination Services hopes to help turn your dream wedding into a reality. We work with all couples, budgets, religions, traditions and special circumstances. We are here for you!

Planning a wedding can be exciting, stressful, frustrating, overwhelming, time consumingand yet satisfying all at the same time. Our goal is to help take away all of the stress and frustration of planning your wedding so you can focus on the joy of building your future lives together.

You will find enclosed information regarding our company and services. Included is a questionnaire form that will help determine the services that best suit your needs. If a package doesn’t have exactly what you are looking for, we can work together to design one tailored to you. We can schedule a complimentary meeting at no cost to discuss if you wish at the location of your choice.

I can’t wait to work with you. Please contact should you have any questions.

Much Love,

Lydia Neurath

Founder & Owner, Lydia’s Planning & Coordination Services

About the Company

Lydia’s Planning & Coordination Services was founded in 2016 in Goldsboro, North Carolina. The founder and owner, Lydia Neurath realized her passion for planning weddings and events while organizing her own wedding. She began working with friends and relatives, planning their special day and interning at Tripp Farms wedding venue, where she was married. After deciding to pursue her passion full time running her own business, she began taking planning courses at Lovegevity Wedding Planning Institute. Lydia prides herself in being energetic, organized and detailed while having local knowledge of offerings in the eastern region of the state. Having a husband in the Armed Forces has also led Lydia to study and provide organization of military wedding traditions.

The company offers a full wedding planning, partial wedding planning and Day of Coordination options. Our mission is to be there every step of the way from Invitation to I Do. We also provide services designed for parties and other corporate events. A variety of packages are offered to meet nearly any need, and can be tailored specifically for the couple or event. We have full-service vendor referrals for nearly any detail.

Lydia has been planning and coordinating events on her own for seven years. She has experience in a variety of weddings including beach, destination, rustic barn and church weddings. She intends to grow her business to an even larger clientele base while staying focused on local weddings and military specialty.

“Day Of” Coordinating Contract

This agreement made on (date of contract) by and between Lydia’s Planning & Coordination Services Planning Manager and bride (bride’s name) and groom (groom’s name).

Description of Coordinator Services:

  • Unlimited email communication from the date of contract
  • Unlimited phone contact 30 days prior to wedding date
  • Synchronize clients’ vision, choosing realistic goals in regards to timeline, budget, location, theme, and other core elements of the event
  • Visit to ceremony and/or reception site prior to wedding
  • 2 face to face consultations prior to the wedding date (1 month and 2 weeks prior to wedding date)
  • 1-2 weeks prior will contact all vendors to verify details of arrival, setup, takedown, etc. for all ceremony and reception vendors
  • Develop and distribute wedding day itinerary
  • Attend and direct wedding rehearsal prior to the wedding date (maximum of two hours)
  • Will consult with venue coordinator if applicable
  • Up to 12 hours of service on wedding date
  • Manage vendors- will be available during wedding day to assist with problems or questions
  • Facilitate Ceremony
  • Oversee ushers and attendants
  • Review all items needed for ceremony
  • Properly line up processional
  • Cue musicians and processional
  • Coordinate entertainment and all announcements/events during reception
  • Return personal or rented items agreed upon in advance

Bridal Couple Responsibilities

  • The couple is responsible for choosing all ceremony and reception vendors
  • It is the couple’s responsibility to notify Lydia’s Coordination Services of any changes in a timely manner
  • It’s is the couple’s responsibility to provide contact information and copies of contracts for all vendors no less than 14 days prior to the ceremony

Cancellation

You may cancel, in writing, this contract for any reason. If the contract is cancelled more than thirty days prior to the wedding date, all unearned funds will be refunded, excluding the initial deposit. If the contract is terminated less than thirty days prior to the wedding date, all funds are due from the couple with no refund.

If the wedding is postponed or cancelled due to an Act of God (such as fire, flood, earthquake, tornado, hurricane, etc) we will strive to work with you on the rescheduled date and all unearned funds, excluding the deposit, will be refunded.

Should any member of Lydia’s Coordination Service be unable to perform any tasks due to unforeseen circumstances or illness, all amounts paid will be refunded, including the deposit. We will also work to provide a substitute coordinator.

Conditions

Payments are to be made directly to vendors from the couple. Lydia’s Creations receives no commissions from any recommended vendors. Also, Lydia’s Coordination Service is not liable for any provider’s product or performance.

Should litigation occur, it will be in the county associated with Lydia’s Coordination Service office and the winning party will be reimbursed for all court costs, legal and attorney’s fees.

The client has the rights to any photos of any member of Lydia’s Coordination Service and may use and distribute as the couple wishes.

The bridal couple gives permission and show allow any member of Lydia’s Coordination Service to use any photograph of them or ceremony/reception for viewing on any material, for promotional purposes only. All professional photographs will include the Photographer’s name and website if applicable.

Payment

All Coordination Services start at $750.00. The payment schedule is as follows:

Deposit upon contract signing to secure booking: $150.00

Forty-five days prior to wedding date: $250.00

No more than fourteen days prior to wedding date: $350.00

Signature of Coordinator______

Signature of Bride ______

Signature of Groom ______

Day of Coordination

$750

This package is designed for the couple who wants to do all the planning themselves but needs a little extra help on their wedding day to make their day run smoothly.

Includes:

  • 2 face to face meetings (1 meeting 2 weeks prior to the wedding date)
  • Call and verify details with all vendors (ex: delivery times)
  • Unlimited email, phone and text from date of contract
  • 1 visit prior to wedding date to venue
  • Create detailed day-of timeline
  • Rehearsal coordination
  • Review vendor wedding contracts (couple must provide at least 2 weeks prior to wedding date)
  • Wedding ceremony preparation (ex: placing boutonnieres, corsages, ensuring candles lit)
  • Assist vendors on wedding date if needed
  • Wedding ceremony coordination

Partial Planning

$2,000

This package is for the couple who wants to do most of the planning on their own but needs help with the finer details. This is great for Do It Yourselfers! We are here to consult and provide support as needed.

Includes:

  • 5 Face-to-Face Planning Meetings
  • Create Customized Pinterest Board
  • Customized Budget and Planning Timeline
  • Vendor referrals
  • Unlimited email, phone and text from date of contract
  • Assistance with vendor and venue contract negotiation
  • Wedding Day Coordination Package

Full Planning

$3,250

This package is designed to do EVERYTHING. It is ideal for the busy, working couple and will handle all aspects of the wedding. We will work to turn your dream day into reality, not missing a single detail. All the couple has to do is arrive and enjoy their day!

Includes:

  • Unlimited email, phone and text from the date of contract
  • 20 Face-to-Face Meetings for Design and Planning
  • Venue and vendor research & referrals
  • Venue visit with couple
  • Advice and Consultation as needed
  • Customized Budget and Planning Timeline
  • Wedding Design
  • Create customized Pinterest board
  • Create customized mood board
  • Mock table display for your consideration
  • Attend all appointments as requested (ex: tasting, fittings, etc)
  • Guest list management
  • Assistance with vendor and venue contract negotiations
  • Contact with vendors to discuss and verify all details
  • Help with logistics (ex: flight & travel arrangements, hotels, etc.)
  • Wedding Day Coordination package items
  • Return rental items as previously discussed
  • Consultation for Bridal Party/Bachelor Party/Engagement party as requested
  • Send Wedding Announcements post wedding

Additional Package Options

Design & Decoration Package

Starting at $750.00

This package can stand alone or be added to any of our other planning and coordination packages. It will turn any venue into your dream wedding location!

Includes:

  • 5 Design/Decoration Face-to-Face meetings
  • Design Advice and Consultation
  • Create customized Pinterest board
  • Mood Board Creation
  • Visit to venue site with couple
  • Unlimited email, phone and text from date of contract
  • Mock Table Display for Consideration
  • Up to 10 hours of decoration time (on day prior to and/or day of) with decorator and assistant
  • Up to 4 hours of clean up time

Party Planning & Coordination

Starting at $400.00

This package can also stand alone or be included in any of our other planning and coordination packages. It is great for planning any type of party for any occasion. I can include Sweet 16, Quinceanera, anniversaries, birthday, bachelor/bachelorette and engagement parties just to name a few. The possibilities are endless!

Includes:

  • 5 Face-to-Face planning meetings
  • Unlimited email, phone and text from date of contract
  • Create Customized Pinterest Board
  • Advice and Consultation
  • Up to 5 hours of decorating time
  • Up to 3 hours of cleaning time
  • Vendor referrals
  • Venue visit
  • Verify Details with Vendors Prior to Date
  • Assist with vendors on day of

Engagement Party/Bridal Shower Package

Starting at $350

This package is to help assist in planning all of the formal parties associated with a wedding. Will work with anyone hosting the party.

Includes:

  • Party design
  • 2 face-to-face meetings to discuss event
  • Guidance on details
  • Vendor referrals
  • Assist with budget and vendor payment arrangements
  • Ordering and mailing invitations
  • Assistance with toasts
  • Direction for day of (up to 10 hours including set up/decoration and tear down)
  • Guest list and RSVP Management
  • Sending Thank You cards

Bachelor/Bachelorette Party Package

Starting at $350

Enjoy your last days as a single individual before joining your hand in marriage. This package will work with anyone hosting the party.

Includes:

  • Party design
  • 2 face-to-face meetings to discuss events
  • Vendor referrals
  • Assist with budget and vendor payment arrangements
  • Ordering and mailing invitations
  • Guest List & RSVP management
  • Assistance with travel arrangements if applicable
  • Sending Thank You Cards

A La Carte Services

Minimum $300 for each A La Carte Service

(unless added to any Package Service)

RSVP Management

Wedding Website Design & Publication

Venue/Vendor Referrals

Rehearsal Coordination

Advice Consultation

Print Designs

Wedding Day Timeline/Itinerary

Guest & Wedding Party Travel Arrangements

Hourly Consultations

Ceremony & Reception Layout

Honeymoon Planning

Decorating Services

Clean Up Services
North Carolina Marriages

For anyone to legally marry in the state of North Carolina, the two individuals must obtain a marriage license. To do so, both parties must present themselves together at any county Register of Deeds office, this is generally located inside the county courthouse. Once the application has been received there is no waiting period to marry, however the application is only valid for sixty days and only valid in the state of North Carolina. After sixty days a new application and fee must be submitted.

In order to apply for a marriage certificate both individuals must appear at the Register of Deeds Office with a valid form of identification. Both applicants must provide their original Social Security card or verification of the number and valid form of identification. For individuals marrying under the age of 20 a certified copy of the birth certificate must be provided.

Marriages can be performed by any religious denomination ordained minister, magistrate, minister recognized by a church or any federally or state recognized Indian nation or tribe.

There is no waiting period between a divorce and remarriage. Additional documentation for previous marriages may be required. For individuals remarrying after a previous spouse has deceased a copy of the death certificate should be provided.

After a marriage ceremony has been performed, the individual performing the ceremony is required to return the signed license to the Register of Deeds that issued the license within ten days or a penalty is imposed.

Marriage by proxy and Common Law Marriage are not recognized in North Carolina.

Requirements

  • Individuals must be 18 years old. For individuals 16-17 parental consent must be provided. For ages 14-15 a court order issued by the District Court Judge must be supplied approving of the marriage
  • Do not have to be a resident of the United States or North Carolina
  • No blood tests or physical are required
  • Proof of Social Security number must be supplied by both applicants. Original Social Security card, W2 or paystub with full Social Security Number must be provided. If an individual is not eligible for a Social Security number an affidavit from the Register of Deeds must be provided.
  • A valid form of identification must be provided for both individuals. All forms of identification must not be expired. Identification can include driver’s license, state issued ID card, passport, birth certificate or military ID.
  • Individuals under the age of 20 must provide a certified copy of their birth certificate
  • Applicants who have been previously married must provide the month and year of any divorce. If the divorce has occurred within the last thirty days an original or a certified copy of the divorce decree must be given.
  • Individuals who have been previously married in which the spouse has deceased must provide a copy of the death certificate for that individual.
  • Same sex marriage is legal
  • Cousins can marry, however the blood relationship cannot be closer than first cousins. Half relatives are considered full relatives.
  • Applications must be applied for at the Register of Deeds office. An application cannot be completed online or through the phone.

Fees

Sixty dollars must be paid at the time of application. This can be paid by cash, credit or debit card, check or money order.

To Apply:

Wayne County Register of Deeds

224-226 E Walnut Street

Goldsboro, NC 27530

(919)731-1449

(Inside the Wayne County Courthouse- 1st floor)

Applications are accepted between 8:00 a.m. and 4:00 p.m. Monday through Friday, excluding holidays.

For additional information online, visit the Wayne County Register of Deeds website:

For additional counties in the State of North Carolina, contact the respective county Register of Deeds office.

Consultation Questionnaire

To help begin turning your dream day into reality, please fill out the following information.

Brides Name:______

Grooms Name:______

Wedding Date:______Time:______

Location (if chosen):______

Wedding Website (if applicable):______

Contact Information:

Bride:

Home Phone: ______Mobile:______Work:______

Email:______Preferred Contact Method: ??Phone (Home, Mobile, Work) ??Email ??Text

Groom:

Home Phone: ______Mobile:______Work:______

Email:______Preferred Contact Method: ??Phone (Home, Mobile, Work) ??Email ??Text

Event Information

Anticipated Guest #______Budget (if known) $______

Describe your Theme:

______

Will you have Bridesmaids/Groomsmen? If so how many? Names:______

______

Maid of Honor Name & Phone:______

Best Man Name & Phone:______

Point of Contact Name & Phone:______

Will your wedding require additional accommodations? (ex: hotel, travel) Y or N

Business Plan

Mission Statement

“Our objective is to turn every couples dream into a reality through creativity, expertise, organization and passion. We strive to meet the needs of all, no matter the budget! From the tiniest of baby’s breath to the grandest of events, we will be there as two hearts become one.”

Executive Summary

Lydia’s Planning & Coordination Services is a full-service coordination and planning provider for weddings and vow renewals. The owner is certified with experience in a variety of wedding and party types. We work with local and other vendors to turn a client’s vision into a reality within their budget. Services include consulting, decorating, coordinating, planning, organizing and providing professional and certified vendors in the local areas.