Lydd Town Council s2

141

LYDD TOWN COUNCIL

Minutes of a meeting of the FINANCE & AMENITIES COMMITTEE

held at St. Peter’s Church Hall, Greatstone

on Monday 15th September 2008 at 7.00. p.m.

Present: the Deputy Town Mayor, Cllr. Mrs. M. R. Masters, and Councillors. Revd. A. J. Davis, Mrs. P. A. Davis, C. Goddard, D. G. Kersey, D. F. Watts.

Town Clerk – Richard Styles

Town Clerk’s Assistant – Mrs. J. Mathews

Absence: Apologies for absence were received from the Town Mayor Cllr. Ms. V. M. Dawson and Councillors Mrs. V. Loseby, G. D. McKay and Mrs. J. Shepherd.

607 QUESTIONS FROM THE PUBLIC

Mr. I. Dimmock - When was the requirement to provide a written question passed by the Council?

Reply - The Town Clerk stated that the minutes for this agenda item are becoming unwieldy and there is difficulty in writing an accurate record.

Mr. I. Dimmock - Will the public still be allowed to ask the question or will the Chairperson read out the questions?

Reply - No reply required.

Mr. J. A. Commerford - (Asked 7 questions the full text of which appears as appendix A to these minutes).

1-  Cllr. Goddards action on disabled access to the beach at Greatstone.

Reply - Cllr. Goddard stated that he was actively seeking funding for this project but there was an inevitable delay, till funds became available.

2-  Publication of Councillors telephone and email details.

Reply - Town Clerk will again write to all Councillors asking for this information, while at the same time suggesting ways to maintain a certain level of security for each Councillor.

3-  Minutes of Town Council meetings-Greatstone.

Reply - Town Clerk will make copies available at each Greatstone meeting, but will monitor uptake by the public.

4-  Correspondence as an agenda item.

Reply - Town Clerk stated that correspondence formed a part of each agenda or was raised under A.O.B.

5-  Council website – Moderator.

Reply - Cllr Kersey stated that he and the Town Clerk monitored the content of the website, but would only moderate in cases of defamation or public decency.

6-  Notice Board Greatstone, why no reference to Lydd T.C.

Reply - Cllr. Ms. Saunders that though Lydd TC had agreed to jointly fund notice board it had not done so yet, a new larger board will replace this temporary version in due course. The present board was provided by the Greatstone Residents Association.

7- Minute 455(Page 100) and Minute (Page 120)-Cllr Saunders declaration.

Reply - Cllr. Ms. Saunders stated that she had declared her interest in line with the code of conduct.

Mr. A. Ryder: - (Asked two questions the full text of which appears as appendix B).

1- Road works carried out by 4D on behalf of Southern Water.

Reply - A letter has been sent to Cllr. Ferrin asking for action on the 4D work and for a return visit. Cllr. Mrs. Masters produced a letter on the subject of Baldwin Road, including the work by 4D and KCC.

2- KCC Highways work at Baldwin Road.

Reply - Already answered previously.

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607 QUESTIONS FROM THE PUBLIC cont’d

Mr. E. H. Gibbens - (Asked 3 questions the full text of which appears as appendix C).

1-  MUGA lights.

Reply - MUGA lights are being progressed, but will take some time.

2-  New Mayoral Chain.

Reply - No consideration has been given as yet to this matter.

3-  New Town Clerk.

Reply - Adverts were placed in local newspapers and SLCC website, the cost at £2056 was less than the £4000 spent in recruiting previous Town Clerk.

608 DECLARATIONS OF INTEREST

None received.

609 MINUTES

Minutes of the meeting on 18th August 2008 were agreed and signed.

Proposed by: Cllr. Revd Davis and seconded by Cllr. Kersey.

The following items were considered as matters arising from the minutes

610 RYPE

Cllr. Goddard asked whether Mr. Snell had delivered the event safety and risk assessment documents required.

The Town Clerk replied that he had not received these documents as yet and that Mr. Snell had rescheduled the event again.

611 LYDD COMMUNITY GRANTS

The Town Clerk stated that the £1000 grant received by Lydd House in 2007, was funded by Shepway D.C.

612 MAYOR'S CHARITY FISH AND CHIP SUPPER

Town Clerk stated that over £300 had been raised for local charities.

The following items were considered from the agenda for the meeting

Amenities issues

613 GUILD HALL

There were two reports to be considered.

Renewal of heating system at Guild Hall.

RESOLVED: That the Town Clerk is instructed to investigate the costs of either replacing the present system with new boilers or by electric storage heaters, while at the same time an investigation of micro generation should be undertaken. Loft Insulation should be undertaken as an early priority. AGREED.

Proposed by: Cllr. Revd. Davis and seconded by Cllr. Kersey.

Maintenance program.

RESOLVED: To ask Town Clerk to draw up a maintenance program and to set up a Guild Hall maintenance record, with other Council owned buildings being included in due course. AGREED.

Proposed by: Cllr. Goddard and seconded by Cllr. Kersey.

Finance issues

614 PURCHASE OF FUEL FOR TRACTOR

RESOLVED: To ask Town Clerk to investigate cost of installing a fuel storage facility and replacing existing garages with a new slightly larger building. The purchase of two ‘jerry cans’ is authorised as a temporary measure. AGREED.

Proposed by: Cllr. Kersey and seconded by Cllr. Goddard.

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615 ACCOUNTS FOR PAYMENT

The accounts and balances set out in Appendix A were approved.

Proposed by: Cllr. Kersey and seconded by Cllr. Revd. Davis.

The following items were considered under Any Other Business

616 BANKS SPORTS AND SOCIAL CLUB

The Town Clerk described the latest progress on this matter. A report will be on the agenda of the next Town Council meeting.

The outside electric lights are in need of repair, the Town Clerk was asked to investigate the cost of the repair and replacement with protected lights.

617 COMPULSORY WATER METERING

The Town Clerk was asked to arrange with the Folkestone and Dover Water Company to give a presentation prior to the next meeting held at Greatstone, as the local residents had not received a presentation to date.

Chairman

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Appendix A to the minutes of the Finance & Amenities Committee on

15th September 2008

145

Appendix B to the minutes of the Finance & Amenities Committee on

15th September 2008

146

Appendix C to the minutes of the Finance & Amenities Committee on

15th September 2008

147

Appendix D to the minutes of the Finance & Amenities Committee on

15th September 2008

Finance & Amenities Committee, 15th September 2008