Loomis USD Extended Day

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Ophir Elementary STEAM Academy

Ophir Elementary STEAMAcademy

1373 Lozanos Road

Newcastle, CA95658

530-885-3495 / 916-663-1943

7:00 a.m. – 8:15 a.m.

2:30 p.m. – 6:00 p.m.

(11:55 a.m. – 6:00 p.m. on Minimum Days)

2017-2018

Loomis USD Extended Day

Welcome!

Children participate in a variety of indoor and outdoor activities at the school site. There is a time for active play as well as time to relax---to read, do homework and participate in quiet activities. All of the children have the opportunity to learn and grow through play experiences such as:

  1. Creative art projects using a variety of mediums and environmental activities.
  1. Enjoy quiet time with stories, books, songs, tapes, puzzles, manipulative materials and table games.
  1. Increasing physical well being and coordination through recreation and sports activities.
  1. Enhancing critical thinking skills through age-level activities including designing projects and creative problem solving.
  1. Character Education activities.

GENERAL POLICIES

  1. Programs are operated by individual schools in the Loomis Union School Districts where there is sufficient interest shown by parents and space is available.
  1. Enrollment is open to all district children, provided the program can meet the needs of that child. It has long been the policy of the LoomisUnionSchool Districtthat children with special needs would not be denied child care services unless it was clear that their needs could not be met within the parameters of the program as established. Generally, a trial period is provided to determine whether the Loomis USD Extended Day Program can appropriately and safely meet the needs of the child. Part of our consideration is an evaluation of any placement in the program in terms of other children and staff utilization. Unfortunately, it does occur from time to time that the Loomis USD Extended Day Program is not a good fit for a child, other available alternatives are reviewed. Contact will be made with the child’s teacher/school to facilitate a smooth transition.
  1. The program is open to district students in grades

K-8, with priority given to families needing full- time care, daily, Monday through Friday.

STATEMENT OF NONDISCRIMINATION

Enrollment in the program shall be granted without discrimination in regard to sex, race, color, creed, or political belief.

Enrollment Priority is given as follows:

  1. Sibling of child currently enrolled in Loomis USD Extended Day
  2. Full Time Families – 5 days/week
  3. Part Time Families – 4 days/week
  4. Part Time Families – 3 days/week
  5. Part Time Families – 2 days/week
  6. Varied/Drop-in, as space is available

If your child is not in attendance at Loomis USD Extended Day site for 60 days, you may be droppedfrom the program. In the case that the Loomis USD Extended Day program is capped, you will be placed on a waiting list prior to re-enrollment.

Program Sites

OphirElementary School
1373 Lozanos Road
Newcastle, CA95658
530-885-3495
916-663-1943 / PenrynElementary School
6885 English Colony Way
Penryn, CA95663
916-663-3993

PROGRAM POLICIES

HOURS OF OPERATION

  1. The Loomis USD Extended Day Program operates generally between the hours of 7 a.m.-8:15 a.m. and 2:30 p.m. and 6:00 p.m. (depending on site hours), Extended Day is also open on minimum days from 11:55 a.m. – 6:00 p.m. Monday through Friday. Depending upon client need, sufficient interest, and instructor availability, the hours of operation Loomis USD Extended Daymay vary. Check with the Loomis USD Extended Day instructor for exact times.
  1. Closing time is 6:00 p.m. at Loomis USD Extended Day. The school clock will be the designated standard time.

Please note:

If a childis not picked up within 15 minutes past closing timeand we have had no contact from a parent, a responsible party from your emergency list will be contacted to pick up your child. If, after Loomis USD Extended Day personnel have exhausted all known means to locate you or a responsible party to come for your child, and no one can be located after 30 minutes has elapsed past Loomis USD Extended Day closure, Sheriff/Police and child Protective Services will be called for assistance.

If it is determined that the child needs to be taken into protective custody and removed from the center, a law enforcement officer will be contacted. Law enforcement will remove the child and release him/her to CPS for further action. Please help us avoid this action by keeping emergency telephone numbers current.

Program Policy – continued

A late fee of $1.00per minute ($15.00 per quarter hour), per child will be added to your hourly fee for late pick-up. Continual late pick-up will jeopardize your child’s enrollment in the Loomis USD Extended Day Program and result in increased late charges at $20.00 per quarter hour, per child.

  1. Parents/emergency contacts must sign their child(ren)

out of Loomis USD Extended Day daily. Staff must identify all persons picking up children.

  1. Children may not be released to a person(s) suspected of being under the influence of drugs or alcohol. Sheriff/Police may be contacted.
  1. At this time the site will not be open for Staff Development Days or Holidays.
  1. Nutrition. A drink and/or snack is provided for each child each day. Additionally, we suggest that you pack an after-school snack in your child’s lunch.

REGISTRATION FORM PROCEDURES

Children may NOT be in attendance at the site without a signedregistration form at the Loomis USD Extended Day site.

Additional hours used above the contracted hours will be billed the following month. Up to 20 hours/month additional will be billed at the contracted rate of $3.75/hour or $3.50/hour. Additional hours beyond the 20 hours/month will be billed at the rate of $3.75/hour and $3.50/hour for additional siblings.

To insure appropriate staffing, project materials, and snack, we must have accurate schedules of your child’s attendance. We cannot assure services to your child if they are not contracted with the Loomis USD Extended Day Site, in advance.

FEES

Hourly

Fees are billed on a quarter hour basis at the following rates:

Full Time

Minimum Hours for Full Time

1 child-20 hours per month

2 or more children/family-30 hours per month (total)

**No credits, refunds or switching days/times

for unused hours**

$75.00 (20 hrs. x $3.75/hr) for one child

$112.50 (30 hrs. x $3.75/hr) for 2 or more children

is due the first of the month before services begins

(i.e. – $75.00 or $112.50 for September is due 9/1)

$3.75 per hour for child using most hours in the family

$3.50 per hour for each additional child in the family

Varied/Drop-in Schedule

$4.25 per hour per child

PAYMENTS

Monthly fees are paid in advance of service. Exceptions must be pre-arranged with the Site Principal. Failure to make payments in a timely manner will jeopardize your child’s continued enrollment in the program. Ongoing monthly payments are dueupon receipt of your bill.

All accounts must be paid in full at the end of each school year, and/or prior to summer or new school year service. Failure to pay will affect continued service and may result in legal action.

LATE CHARGES

A late fee of $1.00per minute ($15.00 per quarter hour), per child will be added to your hourly fee for late pick-up. This charge will be reflected in your monthly billing statement. Continual late pick-up will jeopardize your child’s enrollment in the Loomis USD Extended Day Program and result in increased late charges at $20.00 per quarter hour, per child.

STEPS FOR ENROLLING A CHILD

You may register at Loomis USD Extended Day during hours of operation or during the school day at the school site.

A registration packet is given for each new child containing:

*Emergency/Photo Release Form

*Registration Form

*Extended Day Handbook/Brochure (one per family)

PARENT/LEGAL GUARDIAN ONLY MUST COMPLETE THE FOLLOWING PRIOR TO CHILD’S ATTENDANCE.

  1. One-Emergency/Photo Release Form per child

*Social Security number must be provided.

Without it, we must request that the account be paid in advance each month.

*It is imperative that emergency phone numbers (i.e., those persons responsible for picking up your child in an emergency) be CURRENT, LOCAL and UPDATED regularly.

*Failure to provide a minimum of two emergency numbers will jeopardize continued child care.

  1. OneRegistration formper child.

Steps for Enrolling a Child – continued

  1. At time of enrollment, the enrolling parent(s) will

indicate who is authorized:

1)to make changes to the Student Enrollment/Emergency form, and/or

2)to have access to their child(ren).

Emergency form changes will only be accommodated by those person(s) specifically identified on the Enrollment/Emergency form

(e.g., mother, father, legal guardian, etc.)

  1. Fees in advance for current month’s services

(CHECKS ONLY! Made payable to Loomis USD.)

  1. Medical Assistance Waiver for medication (optional).

It is the PARENT’S responsibility to deliver medication and authorized physicians’ form to Loomis USD Extended Day.

  1. Waivers are required for any reason that a child enters or leaves Loomis USD Extended Day during program hours without a parent or guardian’s “sign-in/out”.
  1. Only parent or legal guardian may sign emergency forms and registration forms.
  1. Parent rights. Each custodial parent has full right to access all student information.

In the case of divorce or separation:Loomis USD Extended Daywill recognize the contracting parent as the person responsible for ALL payment, child emergencyinformation, etc.

Court orders splitting child care costs, (i.e., 50/50) are the responsibility of the contracting parent to resolve. Loomis USD Extended Day will not be sent to non- contracting parents.

The non-contracting parent may submit a written request and has a right to copies of student records related to their child(ren). Upon written request, the contracting parent will be notified that we will release the requested information with 2-4 weeksfrom the date of the request for the current school year.

The only exception to the above statement would be in the event of a court document restring child contact and/or emergency information with Loomis USD listed as a “named party.”

Parents who call our office to request copies of previous bills, calendars, etc., may be charged a fee depending on the request.

LOOMIS USD EXTENDED DAY PERSONNEL

Loomis USD Extended Day personnel are expected to be on site during all program times. In the event of illness and/or emergency, a substitute will be secured by the individual staff person from an approved Loomis USD Extended Day Substitute List.

Loomis USD Extended Day personnel caring for your child, fulfill the following requirements:

  1. Current C.P.R. certification (Instructor, Mini-Instructor, Campus Coordinator, Adult Assistants, Student Assistant II’s.)
  2. Current Certificate of T.B. clearance
  3. Fingerprint clearance, 18 years of age & over
  4. Continuing education in-services
  5. High School Diploma or equivalent for 18 years of age or older.

PARENT COMMUNICATION

  1. Parents are informed of events pertaining to the Loomis USD Extended Day program through letters and notices and are available in the Bobcat Bulletin and on the Loomis USD website:

It is each parent’s responsibility to review the Bobcat Bulletin, weekly.

  1. Parents of all Loomis USD Extended Day children receive an information packet containing:
  1. Loomis USD Extended Day Handbook
  2. *Child registration form(mandatory)
  3. *Child’s Emergency/Photo Release form (mandatory)
  4. *Activity/Release forms, Medical assistance Waiver(s), if necessary.

*MANDATORY forms must be completed with fees attached prior to a child attending Loomis USD Extended Day each month.

Program Sites

OphirElementary School
1373 Lozanos Road
Newcastle, CA95658
530-885-3495
916-663-1943 / PenrynElementary School
6885 English Colony Way
Penryn, CA95663
916-663-3993

ATTENDANCE

STUDENT

The safety of your child is our primary concern.

  1. To ensure your child’s safety, “Signing in and out” is mandatory. Your child may only be signed out by a person authorized on your child’s Emergency/Photo Release Form. Identification may be requested.

If you do not clock your child in/out you will be charged at the opening/closing time.

Exceptions to “sign in and out” must be

pre-approved by the Instructor, using an Authorization to Admit/Release waiver.

  1. Missed activities due to absence cannot be made up.
  1. Credit for absence due to illness may only be given if over 3 consecutive contracted days or more are missed. Loomis USD Extended Day Administration makes all final decisions regarding credits.

Student Attendance – continued

For your child’s safety and protection, you must notify the site Instructor when your child will be absent on each scheduled day. Continual absences, without notification, will jeopardize your child’s continued enrollment in the program.

GAMES/TOYS POLICY

Toy guns, slingshots, knives, swords, or other toy weapons are not allowed at Loomis USD Extended Day, unless it is a Special Day. Also, games, toys, electronics, jewelry, trading cards, money, etc., are not allowed. Loomis USD Extended Day cannot be responsible for loss or breakage.

CELL PHONE POLICY

Cell phones must be kept in students’ backpacks at all times. If you need to reach your child, please call the site telephone number.

HEALTH REQUIREMENTS

The Loomis USD Extended Day Program is sensitive to the physical and emotional well-being of each child each day. To protect the health of all children, these rules will be followed:

  1. It is the parent’s responsibility to verify that their child’s daily health is adequate to participate in the program.
  1. The instructor has authority to refuse any child who shows signs of illness. Children who are ill will be taken to the site Principal’s office. Parent’s will be contacted to pick up the child.
  1. If your child is exposed to a communicable disease, YOU MUST NOTIFY THE SITE IMMEDIATELY so that incubation dates are verified and the health of all children concerned may be protected.
  1. MEDICATION: In order for medication to be administered, Education Code states that the Loomis USD Extended Day program must receive:

a.A Doctor’s authorization and a Loomis USD Extended Day Medication Assistance Waiver form for each medication, signed by the parent. All medication must be in the original pharmacy container with the pharmacy label attached.

b.A NEW Medical Assistance Waiver is required whenever medication is changed.

c.It is the parent’s responsibility to transport medication and authorized form to the Loomis USD Extended Day site.

d.Medication will be dispensed by the school nurse, site secretary, or Principal prior to the end of the daily office hours.

e.Students needing to carry emergency medication such as an Epi-pen or inhaler will need to have an emergency medical plan on file in the school office.

EMERGENCY GUIDELINES

ANDSAFETY

I. SAFETY

A. On the playground students must be visible at all times and not more than 20 seconds away from the supervising Loomis USD Extended Day personnel.

B. Children must get permission to leave the classroom, playground or move to an

activity in another area.

  1. SCHOOL EMERGENCIES

If an emergency occurs at the school, these procedures will be followed:

  1. Fire, power outages, and other natural disasters:

Extended Day will follow the school’s emergency plan. Please refer to your school handbook regarding this procedure.

Emergency and Safety guidelines – continued

  1. Snow days and/or severe inclement

weather days:

We will remain open whenever possible. If the school closes prior to, during or after the normal school day (due to inclement weather or school site emergency), the Extended Day Program will also close.

Parents and/or emergency contacts will be contacted, in this event, by the site instructor and/or the Loomis USD Extended Day office to pick up child(ren).

NOTICE: If a school closes before Loomis USD Extended Day Opens, children do not go to Loomis USD Extended Day. Parents should monitor the television and radio for school closure announcements or call (530)-885-3495, during inclement weather.

  1. ACCIDENT/INJURY
  1. EMERGENCY ACCIDENTS

1. If there is a serious injury, Loomis USD Extended Daywill call 911 for medical assistance, immediately.

2. If a child falls and cannot get up on his/her own, he/she will not be moved. MEDICAL ASSISTANCE WILL BE CALLED, IMMEDIATELY.

3. Parents will be notified. If parents are unavailable, the emergency contacts will be notified.

4. School and Extended Day offices will be notified and the “required” accident forms will be completed and kept on file at the site with a copy sent to the Loomis USD Extended Day office within 48 hours.

  1. NON-EMERGENCY ACCIDENTS

If a child appears to be sick and/or complains of injury:

  1. Instructor will provide a quiet area for

the child and observe.

2. Parent(s) of child(ren) will be contacted, if condition worsens.

3. Situation will be noted on the staff communication log; i.e. Nurse’s log.

STUDENT BEHAVIOR EXPECTATIONS

The Loomis USD Loomis USD Extended Day Program has established general expectations for behavior:

  1. Students will follow all school rules.
  1. Students will maintain an attitude of courtesy and respect toward other students, staff and physical surroundings.
  1. Students will make a good effort when participating in activities.
  1. Verbal and/or physical aggression will not be tolerated. The site Principal and/or designee will be contacted immediately. Continued options for program participation will be reviewed with student and parent.

DISCIPLINE PHILOSOPHY

Discipline is based on the worth and dignity of each individual. The instructor’s role is one of a strong, nurturing leader helping students grow toward self-discipline and self-direction. (The instructor will establish site rules that follow all school rules, post for parents, and discuss them with the children).

The consistent site guidelines are as follows:

BASIC

  1. If a child does not follow school or site rules, a verbal warning and instructor/child conference will follow.
  1. A second infraction of the established guidelines by the same child will be followed immediately by a “time out” for the child.
  1. Unacceptable behaviors that are “on-going” will require a conference with the site instructor and parent.
  1. Continued unacceptable behavior will lead to a conference with parent, site instructor and Loomis USD Extended Day Program Manager or designee. A Plan of Assistance will be developed to address behavior issues (see Student Endangerments). Failure to change behavior may result in a program suspension and a review of continued enrollment options.

DANGEROUS