Logging into Employee Self Service
To login to self-service on the HRMS portal use your YESNet AD username (as above). For example: and the same YESNet Active Directory (AD) password.
Figure 3: Login Screen
Navigating My HR File
The Greeting Page
After successful login, you will first see a greeting page with some of the most used features as well as a summary of your employment information and your work schedule.
Figure 4: Greeting Page
The Main Menu
The Main Menu is presented on all pages in the system that allows you to navigate from one feature to another. The sub-menus provide links to your benefits summary, leave balance, personal information and payroll data.
Figure 5: Main Self-Service Menu
Benefits Summary Statement
The benefits summary statement is a downloadable and printable PDF statement, which reflects your current enrolment with the Yukon government’s benefit programs, administered by Great-West Life.
The process date and employee identification information are provided at the top. The benefit report itself is divided into two sections. The first section identifies all beneficiaries and dependents on your file, including name, birth date, relationship to employee and so forth. The second section in the benefit statement lists your current benefit choices and which program your dependents are enrolled in.
Figure 6: Benefit Summary Screen
A typical benefit statement is shown below. It is a PDF document and can be saved and printed.
Figure 7: Sample Benefit Summary Statement
Leave Balance Statement
The attendance management leave system that was used in previous years has now been upgraded and is built now into My HR File. It is accessible from Employee Leave under Leave On-Line.
Figure 8: Leave Balance Screen
Your leave balances are displayed on the left. Note: although the system is designed to allow online leave entry, those features have not yet been rolled out to teachers. Please continue to use paper forms for leave requests.
Personal Information
This menu provides your name and address as well as your SIN number and date of birth. It also provides you with the emergency contact information we have on file.
Figure 9: Personal Information
Figure 10: Personal Information Detail Page
Add/Update Home and Mailing Address
Home and Mailing Address:
Click on the button Change Home/Mailing Addresses
Figure 11: Home and mailing address.
You can click the pencil icon to the right of the current address to edit the current address.
Figure 12: Update home and mailing address.
It is important to ensure your address is correct, and includes the city and postal code.
You must include data in Address 1, City, Province, and Postal. Postal code requires a space in the middle (no dashes, etc.) i.e.: Y1A 2C6
Click Save once the update is complete.
Add/Update Phone Numbers
To add or update your Phone Numbers, click on the button Change Phone Numbers.
Figure 13: Add/Update Phone numbers
After clicking on Change Phone Numbers you will see the screen shown in Figure 10. You can change the existing contact, or click Add Phone Number to add another contact number. NOTE: You must include your area code.
Options for Phone Type are: Business/Work, Cell Home, Cell Work, and Home. One of these addresses must have a checkmark for ‘Preferred’ NOTE: You must include your area code.
Click Save when you have finished.
If you do not want to keep the changes you made, click Return to Personal Information.
Add/Update Emergency Contact Information
Please note youcan have more than one contact name on file but there can only be one primary contact.
To add or update Emergency Contact info, click the buttin Change Emergency Contacts.
Figure 14: Emergency contacts page
To viewadditional contact information select the blue underlined name (ex Old Guy)
Figure 15: Emergency contacts detail
To edit Emergency Contact information, click on the pencil icon to the right of the contact you want to update. Then you will see the screen that allows updates. NOTE: You must include your area code.
Figure 16: Emergency contact details update page
Select Edit Address to change the address, or click Add Phone Number to add another contact number. NOTE: You must include your area code.
Click Save to save the changes you have made.
Relationship to Employee has five options: Other, Other Family, Parent, Son/Daughter, Spouse. Other Family would be Aunt, Uncle, Grandparent, etc. Other would be friend, co-worker, etc.
Select the 'Return to Emergency Contacts' to return to the main emergency contacts page.
Note: You can have several emergency contacts, but one must be selected as Primary.
If the selected contact has the same address as the employee, or the same telephone number as the employee you will be unable to change either the address or phone numbers until you uncheck those boxes.
Figure 17: Emergency contact add/update address and telephone
Add/Update Email Address
To add or update your Email Address, click on the button Add Email Address.
Figure 18: Add/Update email address
One Email Address Must be selected as Preferred.
Options for Email are: Business/Work, Home, or E-Recruitment.
E-recruitment email
Email Type ‘E-Recruitment’ shows your email that is used as to access the employee profile in E-recruitment. YG employees require an employee profile to see YG internal competitions, exemption postings and temporary assignment opportunities.
If you do not have an E-recruitment email address listed here, then you don’t have an employee profile in E-recruitment. Follow the instructions above and create an E-recruitment email address. This information will be used to generate your employee profile in E-recruitment which you can access the next business day. Your first password will be automatically created in E-recruitment. Please follow the "Forgot your password?" link in the E-recruitment login page to have the password sent to the email address provided.
If you do have an E-recruitment email address listed here, your employee profile in E-recruitment is set up for you. If you have never accessed it before or if you cannot remember your password, follow the "Forgot your password?" link in the E-recruitment login page to have the password sent to the email address provided.
In order to change the email address used for your employee profile in E-recruitment, enter follow the above instructions to update your email address. Please allow one business day before the new email is used in E-recruitment.
Paycheque information
This screen provides your pay advice and paycheque data, similar to the electronic advice system. It also allows you to retrieve historical pay information.
Figure 19: Payroll and Compensation Menu
Your past paycheques will be available from the pay period starting November 27, 2013. The paycheques will be presented as a PDF document (similar to e-pay advices) and can be printed and saved.
Figure 20: Paycheque selection
Click on the blue underlined date to view your check.