Loggerheads Neighbourhood Plan Working Group.

Monday 30th November, 7pm, Loggerheads Community Fire Station.

Attendees

Karen Watkins Sarah Lewis Sandra Pearce

Roy Pearce Jim VallingsAnthony Deere

Brian Leslie June HodgkinsSue Fox

David Holmes Ian Douglas Barbara Jones

Leah Gibson Mick HodgkissJohn Pimlott

Ed Martin John Knight Mark Dudson

Apologies

Tony McCullagh

Denise Keen

Colin Liptrott

Points of discussion:

  • No chair agreed
  • An update was received on the draft questionnaire. Information had been updated and edited from the 2007 Parish Plan version. Tony M and Ed M had helped with drafting and Ros Grimes had offered assistance with design, analysis and report writing. Draft had been circulated to all Working group members. A business section had been added but work still needed to be done to survey shops. A limit of six pages had been set by the group.
  • Additional questions had been discussed on infrastructure, Transport, Police and crime, Broadband, Footpaths, and Gas.
  • It was proposed the schools would be contacted to run workshops with the young people.
  • The 2007 questionnaire had a 50% response rate with hand delivery and collection included in the plan. For the 2016 questionnaire a target of a 20% response rate had been set. Distribution had been agreed with the February edition of the parish newsletter, and to be returned in postage paid envelope, or at drop off points or completed on line.

(A)KW to remove all comment boxes on the questionnaire excluding the overall comment at the end.

  • A prize draw incentive was agreed to include a separate £50 for online entry and £100 for overall competition.

(A)Wording for questionnaire envelope to be edited to clarify the difference between loggerheads questionnaire and Market Drayton questionnaire.

(A)The clerk to clarify number of questionnairesdelivered to this parish only.

  • A grant application for up to £2,000 was to be submitted to Locality immediately for phase one (consultation). The Parish council to be asked to agree to cover any costs not agreed by grant allocator. A total of £8,000 is available for assistance over the life of the plan.

(A)The clerk to submit application & add to agenda for next PC meeting.

  • Suggestions of promotion were discussed including: flyers, events, banner, Drayton advertiser, sentinel, evening news, social media, deadline of prize drawer, radio Shropshire, radio stoke, stand at co-op.
  • It was suggested all events should be 1 week in advance of the questionnaire being distributed, events should be held around the parish and take place in an evening 6:30pm / 7pm start. Combination of short presentation and stalls / tables, information boards. Current distribution of newsletter takes 10 – 15 days to complete.
  • A skills list was discussed it and was agreed: leader To be decided, Recruiting Volunteers To be decided, Organisational Skills clerk andassistant clerk, admin clerk and assistant clerk, managing budget clerk, facilitation of meetings and roadshowsCllrDouglas, CllrGibson and CllrPimlott, marketing and publicityCllr pimlott and Sandra & RoyPearce (daughter)engagement strategy ros grimes, social mediaLeah Gibson, design of survey and logo Roy and Sandra Pearce (daughter)written communication Leah Gibson and Barbara Jones, photography Roy Pearce, statistics and special data Cllr Douglas, Cllr knight, and David Holmes, character assessment for plan David Holmes, town planning skillsDavid Holmes.
  • It was agreed to use the parish council logo on the questionnaire.
  • Newcastle Borough Council to hold a meeting with loggerheads and Whitmore planning groups on 17th December, the clerk, Cllr Gibson, Mark Dudson, Cllr Knight to attend. Cllr Pimlott to attend if needed.

Next meeting Wednesday 6th January 2016, 7pm Loggerheads community fire station.