LLANVACHES COMMUNITY COUNCIL
Draft Minutes of the Ordinary Meeting of Llanvaches Community Council
Held at Llanvaches Church Hall on
Tuesday16th February 2016 at 7PM
Present
Chairman:-Cllr Liz Williams
Councillors:-P Challenger, K James, L Morgan
Ward Councillor:-R Mogford
In attendance:-Lucy Allen (Clerk)
Public Attendance:-4
Prior to the commencement of the meeting, Councillors and members of the public received a presentation from Tidal Lagoon Cardiff on the proposed tidal lagoon in Swansea and Cardiff.
2676APOLOGIES FOR ABSENCE
Cllr P Lawrence.
2677DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA
None.
2678MINUTES
Cllr Morganproposed that the minutes of the ordinary meeting of Council on Tuesday, 5thJanuary 2016 be accepted as a true record. This was seconded by Cllr James and agreed unanimously, the minutes were signed as a true record of the meeting.
2679MATTERS ARISING FROM MINUTES
Item 2671(a) Street Signage
The Clerk advised the request had been forwarded to Streetscene at Newport City Council.
2680FINANCIAL MATTERS
a.Clerks Expenses - Members considered the Clerks expenses for the period 18thJune 2015 to 14th January 2016, which included the purchase of the football net, dogs on leads safety signs, postage and printer ink.
RESOLVED:-
Cllr Morgan proposed that the payment of the Clerks expenses of £87.21, covering the period 18th June 2015 to 14th January 2016, be approved which was seconded by Cllr Williams and agreed unanimously.
b.Payment of Accounts
i.Clerks salary February 2016 by standing order £182.27
ii.Football Field Lease £ 60.00
iiiClerks Expenses £ 87.21
TOTAL £329.48
Cllr James proposed that the above payments be approved, which was seconded by Cllr Morgan and agreed unanimously.
c.Cash Book and Bank Reconciliation
The adoption and reconciliation of the Community Council’s bank accounts for December 2015 and January 2016 was confirmed.
d.Quarterly Budget Report
The meeting considered the Quarterly Budget Report to the end of January 2016 prepared by the Clerk and circulated to the Members prior to the meeting. The Clerk advised that the Community Council were currently 64% of budget and should finish the year end within the budget set.
RESOLVED:-
To accept the Quarterly Budget Report to the end of January 2016.
e.Llanvaches Residents Group
Members further considered the request for funding from the Llanvaches Residents Group towards the celebrations for the Queen’s Birthday.
RESOLVED:-
To support the request for funding from the Llanvaches Residents Group towards the celebrations for the Queen’s Birthday of at least £200.00 from the 2015/16 budget. There is the potential for further support from the 2016/17 budget once specific costs have been sought, proposed by Cllr Morgan, seconded by Cllr Williams and agreed unanimously (LGA1972, s144).
f.Lottery Fund Report
Members considered the monitoring report for the lottery grant of £5,000 received for the play equipment and pathway which was circulated to Members prior to the meeting.
RESOLVED:-
To agree the monitoring report for the lottery grant of £5,000 received for the play equipment and pathway, proposed by Cllr Morgan, seconded by Cllr James and agreed unanimously.
g.Quotations for works to football field
Members considered the quotation for the removal of the waste bin and securing of the bench in the football field.
RESOLVED:-
To accept the quotation for the removal of the waste bin and securing of the bench in the football field at a cost of £260.00 + VAT, proposed by Cllr James, seconded by Cllr Morgan and agreed unanimously (LG (Misc Prov) 1972, s19).
2681COUNCIL MANAGEMENT MATTERS
a.The Pensions Regulator
The meeting was advised that a check list had been completed by the Clerk which confirms that Llanvaches Community Council, as an employer, do not need to provide a pension for staff under the new Automatic Enrolment legislation.
2682PLAYING FIELD MATTERS
a.Weekly Inspection Report
No issues were reported on the weekly inspection reports.
b.Football Field
Members noted that British Telecom had placed a florescent sleeve around the base of the telecom post at the entrance to the football field for safety reasons.
2683PUBLIC PARTICIPATION
A resident raised the ongoing issue of moss on the paths in the village particularly on the corner leading to Castle Rise and down the lower end of Wentwood Drive. The Clerk advised that the matter would be raised again with Newport City Council.
2684MATTERS OF LOCAL INTEREST OR CONCERN
a.Queen’s 90th Birthday Celebrations
Members considered taking part in the Beacon Lighting event to mark the Queen’s 90th Birthday celebrations and the purchase of a gas fuelled beacon at a cost of £299.00 plus VAT.
RESOLVED:-
Not to take part in the Beacon Lighting event on 21st April 2016 to mark the Queens’s 90th Birthday as the Community Council are supporting the Llanvaches Residents Group with the summer celebrations.
b.Superfast Broadband
The meeting was advised that the Welsh Assembly are funding the roll out of Superfast Broadband in rural areas which should be completed by the end of summer 2016. It is the intention to offer fibre to the premises as opposed to fibre to the box which gives a much quicker internet service. Newport City Council say that the infrastructure, i.e. the cabling, is already in place and the roll out should be completed by the end of June 2016.
2685CORRESPONDENCE LIST
Members received and considered correspondence set out in the schedule emailed to members prior to the meeting.
Members considered correspondence received regarding an adverse possession order over land in the village which had been bought to the attention of the Community Council by a local resident. As the Community Council had not been notified of the adverse possession order either by the City Council or by a Solicitor that there was no official route to be taken at this stage. However it was agreed that the Clerk will contact Land Registry and ask the following questions:-
- Can Land Registry confirm if the claim is on land which is marked as amenity land on the Local Development Plan;
- What land is earmarked in the village as amenity land; and
- How would the Community Council ensure that amenity land in the village remains as amenity land.
The Clerk to report the findings to the next meeting of the Community Council.
2686PLANNING MATTERS
a.Members noted the City Council’s decision on the following planning application:-
15/1447 - 1 Pike Cottages, Llanvaches
Retention of gate and steps
Newport City Council Decision - Approved with conditions:-
1. The development shall be implemented in accordance with the following plans and documents: Site Location Plan (as amended 22/01/2016); Annotated photos of steps and gate.
Reason: In the interests of clarity and to ensure the development complies with the submitted plans and documents on which this decision was based
2. The steps and gate will only be used in association with the delivery/supply of gas to the tanks. If the gas tanks are ever removed the steps and gate must be removed in their entirety and the land restored to its former condition in accordance with details that shall first be submitted to and approved in writing by the Local Planning Authority.
Reason: In the interests of highway safety.
b.Consultation on Planning Applications -
Members were advised that there had been recent occasions when the Community Council had not been consulted on Planning Applications. The meeting was advised that this issue had now been resolved and that Newport City Council had issued an apology for their oversight.
2687FURTHER COMMENTS FOR FUTURE CONSIDERATION
Pot Holes and crumbling road - road number R118
Velathlon
2688DATE OF NEXT MEETING
The next ordinary meeting of Llanvaches Community Council will take place on Tuesday, 15th March 2016at 7.00pm in the Church Hall, Llanvaches.
2689TO EXCLUDE THE PRESS AND PUBLIC OWING TO THE CONFIDENTIAL NATURE OF THE FOLLOWING ITEM 2690
RESOLVED:-
To exclude the press and public owing to the confidential nature of the following item:-
Item 2690 Contracts 2016-2017
2690Contracts 2016-2017
Members considered the confidential report detailing quotations received for the grass cutting, hedge cutting and tree cutting, circulated to Members prior to the meeting, for decision.
RESOLVED:-
The following contracts were awarded for the financial year 2016-2017:-
Grass Cutting
Cllr Williams proposed to accept the quotation from Newport City Council for the Grass Cutting Contract for the financial year 2016-2017, which was seconded by Cllr Morgan and agreed unanimously.
Hedge Cutting
Cllr Challenger proposed to accept the quotation from Newport City Council for the Hedge Cutting Contract for the financial year 2016-2017, which was seconded by Cllr Morgan and agreed unanimously.
Tree Cutting
Cllr Williams proposed to accept the quotation from Giardino for the one off Tree Cutting that is required to trees in the playing field, seconded by Cllr Morgan and agreed unanimously.
The meeting closed at 8.50pm.
Signed ……………………………..CHAIRMAN Date……………….
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