Work Instruction
Functional Area: Purchasing / List Term Contracts by Material Group (ME3C)
PurposeTerm Contract Release Order Processing - UC Flex Financial Display and Reporting
Use this procedure to list term contracts (outline agreements) by Material Groups.
Trigger
Perform this procedure when you need to view available term contracts or view a list of term contracts for reporting or analysis.
Prerequisites
A Material Group, Scope of List and/or Term Contract Number range must exist.
Menu Path
Use the following menu path to begin this transaction:
  • SAP User Specific Menu Select
  • Select Financial Reports and DisplayPurchasingContracts Outline Agreements by Material Group
  • SAP Easy Access Generic Menu
  • Select Logistics Materials Management Purchasing Outline Agreement List Displays By Material Group
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • You do not need the material group or material number to run this list display.
  • Scope of List is the display format of the list. This transaction will still run with only the Scope of List as selection criteria, if you want to see all contracts in the system.
  • Your previous entered selections will default once you enter the transaction again. You will need to remove or change any that are no longer required.
  • It is recommended that you remove UC from Purchase Organization and Company Code fields since these sometimes restrict too narrowly.
  • Variants have been set up by fiscal year. To use the variant, click GotoVariants Get. Click the line with the current year variant. (Example: FY09_CONTRACTS) Click .
  • From the report, you can drill down to see additional detailed information.
  • When in a data field, you can click to search for data.

11/8/2017
Ver: Rev 2013-1 / PUR_ME3C_Run Outl Agree by Materal Grp.udc
© University of Cincinnati / 1/1
Work Instruction
Functional Area: Purchasing / List Term Contracts by Material Group (ME3C)
Procedure
1. / Start the transaction using the menu path or transaction code.
Purchasing Documents per Material Group

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Material group / Optional / Code identifying an allocated group of materials with the same features
Example:
0002-00
Purchasing organization / Optional / Code identifying the purchasing subdivision within the company
Example:
UC
Leave this field blank. If UC defaults, then remove it.
Document Type / Optional / Key that identifies to which group of documents this document will be assigned; Documents of the same type contain common information which is relevant to posting and updating of the value fields in the database
Example:
ZTC – Term Contract
Without material number / Conditional / Contract item that does not have a material number but is based on a material group instead
Example:
This field defaults to “X” which will display a list of catalog term contracts. If you want to view all term contracts (catalog and non-catalog) delete the “X” and leave the field blank.
Scope of List / Required / Parameter that determines how the list is edited
Example:
ALV
Only enter ALV. This field should automatically default.
Purchasing Group / Optional / Code used to identify a buyer or group of buyers responsible for purchasing activities
Example:
L
Validity Key Date / Optional / A date within validity period only on which the user wants the list of purchasing documents to be valid
Example:
11/01/2013
Enter a date or range of dates to select contracts where this/these dates fall within the validity period of the contract.
Document Number / Optional / The unique identification value assigned to a business event as it is processed in UC Flex; the system automatically creates and assigns document numbers as each document is posted--manual assigning of document numbers is not possible
Example:
*-14*
This is a term contract number. Use this to restrict the listing by a range of contract numbers. To restrict lists to a certain fiscal year enter the following pattern and change 05 to the corresponding fiscal year: *-05*.
Vendor / Optional / Unique number that identifies a vendor
Example:
100030
Material / Optional / Substance or commodity that is bought or sold on a commercial basis, or is used, consumed, or created in production; a material can also be a service; Also, a number identifying a material master record
Example:
42404105
This is a TC non-catalog item ID. If you enter a material number make sure to remove the X in the Without material number field above.
Document Date / Optional / The date the document is created
Example:
07/01/2013
This is the Term Contract creation date which will normally be the date of the upload from the TABS system.
Short Text / Optional / Text description of an object limited to 40 characters
Example:
*tissue*
Short text of an item on a Term Contract. This allows you to search for various items using wildcard characters. For example, entering *tissue* with the asterisks, will find items with the word “tissue” in the short text.
3. / Perform one of the following:
If You Want To / Then / Go To
Display additional dynamic selections to narrow your search / Click .
Dynamic selections provide increased flexibility to define reporting criteria. They enable you to use additional selection fields in the list display, but these fields are not visible in the output. / Step 4
Display your purchasing document choices. / Click . / Step 8
Run the report / Click . / Step 12
Purchasing Documents per Material Group

4. / Clickto the left of .
/ A dialog box that displays all available dynamic selections enables you to select the dynamic selections (fields) that you want to use.
Purchasing Documents per Material Group (2)

5. / Double-click on the field(s) you want to add.
/ Another dialog box appears which enables you to enter the values required for the individual fields.
Purchasing Documents per Material Group (3)

6. / As required, complete/review the following fields:
Field / R/O/C / Description
Deletion Indicator / Optional / Indicator marking the line as being deleted.
Example:
L
Enter L, double click in the field, and then double click on Not equal to ,to exclude deleted line items from the report.
7. / Perform one of the following:
If You Want To / Then / Go To
Execute your selections / Click . / Step 12
Hide your selection / Click . / Step 3
Choose Documents

8. / Selectto the left of Contract (outline agreements).
9. / Deselectto the left of Sched.Agmt.
10. / Click.
11. / Return to Step 3.
Purchasing Documents for Material Group (4)

12. / Review the displayed information.
13. / Perform one of the following:
If You Want To / Then / Go To
View the details of a line item / Double-click on the line item number you want to view / Step 14
Exit this transaction / -- / Step 17
Display Contract : Item XXXX

14. / Review the displayed information.
15. / Click .
16. / Return to Step 13.
17. / Clickuntil you return to the SAP Easy Access screen.
18. / You have completed this transaction.
11/8/2017
Ver: Rev 2013-1 / PUR_ME3C_Run Outl Agree by Materal Grp.udc
© University of Cincinnati / 1/12
Work Instruction
Functional Area: Purchasing / List Term Contracts by Material Group (ME3C)
Result
You have displayed a list of outline agreements (term contracts) by material group.
Comments
If you need to display another list, you can repeat the process without exiting the Purchasing Documents by Material Group screen.
11/8/2017
Ver: Rev 2013-1 / PUR_ME3C_Run Outl Agree by Materal Grp.udc
© University of Cincinnati / 1/12