Liss Parish Council
Minutes of the Buildings Committee meeting of 13th June, 2016
Members: , *Cllr B. Mayo (Acting Chairman), Cllr E. Thomas, *Cllr K. Budden, *Cllr D. Dodds , *Cllr Hargreaves, *Cllr H. Linsley.
*Present
Clerk: S. Smith
10/B16 Election of chair
Cllr Mayo offered to take the chair in the absence of Cllr Thomas. This was agreed unanimously and Cllr Mayo was duly elected as Acting Chairman.
11/B16 Apologies
Members accepted apologies from Cllr Thomas.
12/B16 Declarations of Interests
There were no declarations of interests.
13/B16 Minutes & matters arising from the Buildings Committee on 14th March 2016 not otherwise on the agenda
It was resolved that the minutes of the meeting of 14th March 2016 be accepted as an accurate record of the meeting (proposed by Cllr Dodds and seconded by Cllr Budden). Outstanding items were to be considered under their relevant agenda headings. The Chair noted that following the break-in the claim had been processed and received.
14/B16 Village Hall
Accessible toilet: The chairman advised that a further tender process was underway with a deadline of 5th July. The tender which had been in the first tender process would be carried forward. Gravers (Builders) have declined to quote for the toilet work and in light of that Members agreed to recommend that Council suspend the relevant standing order in order to consider two (only)submitted tenders, in view of need to complete work for the grant funding time frame.
Health & Safety: The Assistant Clerk updated members on the Health and Safety audit which had been carried out. The remaining actions outstanding would be completed in due course. Cllr Dodds asked about the storage of cleaning chemicals and it was agreed that the Caretaker Risk Assessment would be updated accordingly.
15/B16 West Liss Pavilion
The chairman advised that no further new bookings would be accepted due to the deterioration of the building.
16/B16 Groundsman’s Hut
There were no issues.
17/B16 Parish office
The Assistant Clerk updated members on the clear-out of the office which had taken place and enabled a desk area to be set up for the new administrative officer. Further clearance of outdated files would continue.
18/B16 Any other business
The Chair advised that the Pavilion Committee would in future be reported as a Sub-Committee of the Buildings Committee. Members agreed this was appropriate.
19/B16 Date of next meeting: 12th September 2016 at 7.00pm
Signed……………………………….. Dated…………………………………