LINFOX SAFETY SYSTEM – LIN013B

TOOLBOX TALKPage 1 of 2

/ OHSE Communications Form
SITE/LOCATION: / SECTION:
DATE: / TOPIC/S:
ATTENDANCE – NAMES.
# / NAME / initial / # / NAME / Initial
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3 / 13
4 / 14
5 / 15
6 / 16
7 / 17
8 / 18
9 / 19
10 / 20
OHSE ISSUES RAISED – ACTION SHEET
ISSUE RAISED / ACTION BY WHO / ACTION BY WHEN / DATE ACTION COMPLETED

Notes: All Toolbox Talks are to be kept on file for audit purpose.

Issues raised must be minuted at Safety Committee Meetings to log close out.

Attach relevant materials used during talk eg: site rules, hazard alert, shift list etc..

TOOLBOX TALKS – INSTRUCTIONS

The purpose of this document is to provide guidance for those personnel within Linfox who carry out toolbox talks with employees, contractors and visitors.

Topics for toolbox talks should be discussed with relevant parties to ensure the key points are covered, and the talk actually targets the issue concerned and personnel/activity involved.

WHERE? – The talk should be held somewhere familiar to the recipients; a good location would be where everyone feels safe and can actually hear what is being discussed. The person giving the talk should be familiar with the recipients and there activities, whatever location is used it should provide an atmosphere where everyone feels relaxed and that they can confidently ask questions.

WHY? – A Toolbox talk should be given as a continual awareness training tool. It is often useful to start the talk by relating to something that has gone wrong or failed in the past, either on site or somewhere else in the industry. Often toolbox topics develop from risk and hazard assessments or incidents, near-miss occurrences.

CONTENTS OF THE TALK – Before giving the talk, take time to read through what is being presented, make sure you are confident in what you are going to present to the listeners.

Prepare yourself for questions that may be asked, try to pick out some particularly relevant points that you can expand upon using your knowledge and experience.

Where possible have visual aids of plant/equipment etc, give good and/or bad examples. It is worth noting that many people will remember how to do something properly if they are shown what can happen if they get it wrong.

The talk must be a two way process, let individuals contribute by telling of their own experiences – always ask “does everyone understand”, to confirm all listeners actually have listened and understand the topic being discussed.

RELEVANCE – Think about the activity the recipients are engaged in. How does the talk affect them, emphasise any aspects that will be particularly relevant.

GIVING THE TALK – The talk should be given in a confident manner, this will come with preparation. Make sure you get the message across, be wary of getting side tracked. Be as open as possible during the talk and involve the recipients. Note issues on the form and minute them at your Safety Committee Meetings where established.

QUESTIONS – Encourage people to ask questions throughout the talk, it should not be all one way traffic.

When you ask questions, give people time to think, select someone to answer if you get no response. Never ridicule someone for getting the question wrong, re-phrase the question and ask it again.

DON”T forget to list attendees and where possible have them initial their attendance, keep completed toolbox talks on file for audit purpose.

Revision History
Document Ref: / LIN013B / Revision: / 00 / Approved: / 16/07/2004
Owner: / SEQ Group / Approver: / Group Manager SEQ
This document cannot be modified without the approval of GROUP MANAGER SEQ