LIBRARY BOARD MEETING MINUTES – August 17, 2015
Present: Sharon Costello,, John Gordon, Connie Kudlack,Scott Kunkler,Paul Kelly, Janet Acker,Deb Kropp Director- Kim Graff
Excused: Mary Carney
Absent: J.R. Delia, Dale Dorner, Mark Lewis,
Connie moved to approve July minutes. Janet seconded. Minutes were approved.
Building Committee
Plumbing repairs due to harsh weather were made.
Work related to UHLS matching grant has been completed.
Access to library improved with covered ramp.
Volunteers improved gardens and will be painting the garage.
Library continues to work towards energy efficiency and explore solar options and fire safety upgrades.
A grant application has been submitted to UHLS to repair stone steps to gardens moving us closer to expanding the usable space to the outside grounds.
Fund raising Committee
Events included Greenery sale, Poetry month, Cocktail party September 5, 4-7 with FOW presents 4 authors before and songwriter showcase afterward, Poetry readings behind library, Spring forward raffle in May,
3 FOW presents singer songwriter showcase held at the Palmer House, Murder Mystery event, ongoing book sales.
Goals for next year include:
Increase events held in garden behind library
Increase the number of friends of the library and increase volunteer participation at events
Help is requested to set up for cocktail party at 10 AM on Saturday. Also need extra coolers for drinks and flowers. Also need cleanup help at 11 am on Sunday for cleanup
Development Committee
Aiming to mail out appeal letter in September. Would like to plan a time to fold and stuff envelopes and write a personal note on each letter.
Treasurer's Report
Scott made a motion to accept financial report including the detail of the checks written for the month. Sharon seconded. Motion carried.
Nominating Committee
Nominating Committee has nominated Linda Styer to fill the position vacated by Mark Lewis.
Finance Committee
Scott presented proposed Procurement Policy.
Sharon made a motion to accept the Procurement Policy as proposed. Janet seconded. Motion carried.
Janet moved to rescind the Contracting Services Policy and replace it with the newly adopted Procurement Policy.
Director's Report
Investigated repairing stone stairway to the lower garden under a UHLS grant.
Janet proposed a motion to authorize the director to proceed with the construction grant proposal with UHLS for restoration of backyard stone staircase up to a total project cost of $20,000 for materials and installation of stonework and electrical that is code compliant. Debbie seconded. Motion carried.
Switched to a cheaper magazine subscription service.
Maddie will be leaving for college next week.
John made a motion to accept the director's report. Sharon seconded. Motion carried.
Janet made a motion to approve materials provide by the director for the annual meeting in September. Connie seconded. Motion carried.
Connie asked for a co-chair for the greenery sale for this year since she will be off the board next year.
John made a motion to adjourn. Sharon seconded. Motion carried.
September's Board Meeting will be immediately after the annual meeting September 21st at 7pm.