Lewis River Little League Board Meeting Notes for 5-3-2015
Members Presents: Arwyn, Brian, Brent, Rhonda, Jerry, Christy, Angela
Guests:
Date of meeting: May 3, 2015, 6pm
Call to Order: Meeting called to order 6:19
New Business
Action Items:
Action / Who? / By When?Treasure:
As of last statement the bank balance is $45196.31. Snack Shack balance is $1888.41
Snack Shack:
Getting rid of the ice cream person. He is not showing up. The freezer is not keeping the ice cream hard. Schwan’s – if we buy their product, they will provide the freezer and 10% off. Can spend $80 and make $120. They also will give back a portion to the league.
Player Agents:
Jr girls – only 4-5 girls want to continue to play, the rest of the players have walked away. Having major’s girls who can play up help out. There is talk with other leagues who might only have one JR team for all stars. Brent has laid out the expectations with the team.
Information Officer:
Hit a thon – have made about $5100 with a little left to collect.
Fireworks – will have the firework stand at Safeway this year. Need to hire someone for security. Will need security for the whole week. Need volunteers to stay up the entire night and watch the stand. Will need coverage from the 28th or 29th through the 4th. The 4th of July is a very busy day/night. Brent will work the 4th.
Fall ball – need to see if anyone wants to do Fall Ball. This would be a good introductory with Kalama too.
All stars – there is no ballot needed for Jr. 50/70 has 15 players and there will need to be a vote. Same with Seniors.
Fields and Maintenance:
Took the mower to the shop and a belt was ordered. Front wheels are out of alignment. Need to sell mower and get something more reliable.
Safety:
Not Present
Umpire in Chief
Not Present
Uniforms & Equipment
Need player’s names for medallions provided by the league. No medallions for the big boys.
Sponsorship Coordinator:
Not Present
President:
Not Present
Misc:
Meeting adjourned at 7:12
Next Board Meeting: Sunday June 14, 2015, 6pm
Old Business:
Treasure:
As of March 31 the bank balance is $45196.31. Snack Shack balance is $1888.41
Snack Shack:
No money has been made yet. Snack shack has been stocked up from cash and carry so won’t have to go shopping for couple of weeks. Pretzels are a good price and deal. Snow cones are selling well. Jugs of syrup were on sale for $5 apiece. Raising prices for snow cones to $1.50 after spring break. Can still get a snow cone for a treat ticket.
The snack shack coverage schedule has been updated. If teams want to opt out, it is $50 for both days coverage.
Player Agents:
Nothing to report. Everyone is settling in.
Tee ball – On tee-ball game days, there will be drills done then play an inning. Will have two innings on the weekend games.
Information Officer:
Hit a thon money should be turned in by next Saturday. So far the league has collected about $2300 with another $2600 to go. Gift certificates handed out cost $250. Holding pictures until hit a thon money received.
Bag tags – Bell gives the league the bag tags. To purchase the whole team it is $15. Individual tags are $2. They were $1 last year. The old tags can be thrown away.
Fireworks – the league did get the permit for the firework stand at Walmart. Walmart brought in about $20,000 last year. Safeway brought in $40,000. We can have Safeway this year. Brent motions. 8 yes, 0 no.
Sweatshirts for next year – Can get sweatshirts at Athletes Corner but it is illegal to get Mariners or Baseball team shirts. Since the league is small scale, no one usually cares. This is the Athletes Corner in Vancouver. They have printed sheets of things they can do . . .like ¼ zip, etc. Can make a flyer order form. Can get pull overs and sweatshirts too, and they have a quick turnaround. When go to order Lewis River shirts, will get flyer. Need to check out different options. Maybe can get a company to do sweatshirts with a little kick back to the league.
Kalama merger – Need to have a meeting with Joe, the president and board of Kalama. Don’t really know how many kids are in the league, guessing 125, maybe. There are new fields at the port. Need to meet to talk through different options. There maybe lots who would like to move to Lewis River. This will get rid of the boundaries. Some, might not want to drive though. Can merge teams by division – majors, minors, soft ball and all star teams.
Fields and Maintenance:
Need another palette of turface. Should only be using one bag per game. It is $500 for the extra palette. It is used to get rid of puddles. Need to have a designated person on fields to report if the field is okay to play or not. If too wet, then a message will be sent out and the league will not allow anyone to play.
Talk with Paul at the High School about taking over the high school fields. Currently there is varsity softball, majors and above. Could do coach pitch and minors at the LRLL fields, and upper division’s at the high school fields. There is a snack shack there with limited offerings. Bathrooms are there.
Each field costs about $2000 a year in upkeep. More players are needed. The portable mound, 2 years ago, cost $1200. The league needs two softball fields, dug outs, batting cages and a new chalk shed. This would be key in possibly merging with Kalama too. The league has done well with building up the account. We have the potential to get more sponsors if have the value to do so. The vision for the next 5 years – need to talk about at future board meetings. If the league can get ½ funding from sponsorships maybe a 40x80 indoor area where the batting cages are currently. This can be used for team practices (could have 3 teams practice at the same time). Can have tee-ball games indoors. Need to get some bids but looking at a cost of around $50-$60 thousand. League can fund half and get other funds from sponsorships. Maybe can do this in couple of years.
The county has been contacted – looking to back fill ditches and put cross walk with signs and lights at LRLL fields.
Safety:
Umpire in Chief
Not Present
Uniforms & Equipment
Not Present.
Sponsorship Coordinator:
Not Present
Cindy will send out pictures – thank you cards.
Who has not paid this year, can do cold calling to those we know have not paid and try to see if can get money. Can also send out an invoice and see if they pay.
President:
Not Present
Misc:
Meeting adjourned at 7:14
Next Board Meeting: Sunday May 10, 2015 6pm