Letter Template (September2012 – Version2012/01)

VI.7UMFA-Associate Dean/Associate Director–(This is a separate LOO offered to an employee who currently holds a ranked position in UMFA).

Reminder: Please pay attention to texts in red font - you will have to change the font colour to black as appropriate, or delete the statement or paragraph if not applicable.

(day/month/year)

(name)

(address)

Dear (name)

Appointment (or)Re-appointment as Associate Dean(or)Associate Director

Re: Position Number (number)

It is a pleasure to offer you an appointment (or)a re-appointment at the University of Manitoba in the following position:

Position: / Associate Dean(or) Associate Director
U of M Employee Type: / Term
Compensation Group: / Academic Administrator
Faculty:
Location: / < e.g. Fort Garry campus>
Appointment Start Date:
Appointment End Date: / not to exceed the term of incumbent Dean in accordance with policy “Appointment of Deputy Academic Administrators”
Stipend: / $ / per annum paid in semi-monthly installments

Your employmentat the University will continue to be governed by the By-Laws, rules, regulations, policies, procedures and practices of the University of Manitoba in effect from time to time. For the duration of the term of Associate Dean or Associate Director, your position in the rank of (specify rank e.g. Professor) will be excluded from the bargaining unit.

Please note that we cannot process your appointment, including your payroll information, until we receive the signed copy of this letter. If you accept this offer, please sign one copy of this Letter of Offer and return to (insert address)by (specify date). Retain the other copy for your files.

(If re-appointment where a full search has notbeen conducted, delete the following paragraph in reference to the Board of Governors)

Once we have received your acceptance, a recommendation that you be appointed on the terms and conditions stated in this letter will be forwarded to the Board of Governors for its consideration at the earliest opportunity.

The terms and conditions stated in this letter constitute the only obligations to be undertaken by the University in respect of this appointment (insert the following clause for new appointment or re-appointment where a full search has been conducted)upon its approval by the Board of Governors. (OR insert the following clause for re-appointment where a full search has not been conducted)which is subject to approval by the Office of the Provost and Vice-President (Academic).

On behalf of the University community, we hope you will accept our offer. (Insert the following clause for new appointment)My colleagues and I extend our good wishes to you in your new position.

Sincerely,

(name)

Dean(or)Director

I accept this offer of appointment dated (date of letter)on the terms and conditions specified in this letter. I understand that the terms and conditions of my employment as stated in this letter are the only obligations of the University of Manitoba to me with respect to this appointment, (insert the following clause for new appointment or re-appointment where a full search has been conducted)if the appointment is recommended by the President and approved by the Board of Governors. (OR insert the following clause for re-appointment where a full search has not been conducted)which is subject to approval by the Office of the Provost and Vice-President (Academic).

Signature / Date

2012/01