APPENDIX 1
PENCOED TOWN COUNCILMINUTES OF FULL COUNCIL MEETING, WEDNESDAY 9th March 2016
THE MINERS’ WELFARE HALL, PENCOED.
Present / Councillors: / R. J. Hancock OBE, Town Mayor/Chair
J. Butcher.
D. J. John BEM
R. Williams
Mrs J. Butcher,
Mrs. J. McCarthy
J. McCarthy
Mrs J. Ryan
T. Thomas
A.Williams
In attendance: Geraint Thomas, Town Clerk and a member of the Public
7064 / Apologies for absence and dispensation.
Apologies were received from Cllrs.M.Walters, M.Gregory, Mrs. M. Jones
7065 / Declarations of Interest (written).
No declarations of interest were received
7066 / To receive the Police Report.
Unfortunately due to a road traffic collision in Pencoed PCSO Sam Dance was unable to attend and present the police report and statistical information for the month of February 2016.
The Town Clerk made reference that he had received the statistical information which had been circulated as indicated below:
Felindre Ward
Theft and handling – Shoplifting (meat and bread) - pen y bont road – NFA
Theft and handling – theft of diesel from a fuel tank - pen y bont road – ongoing
Violence against a person – Domestic incident - Heol Bryncwtyn – NFA complaint withdrawn
Violence against a person – Domestic harassment - heol yr onnen – annoyance via text – ongoing
Theft and handling – Theft of property from back garden - Glanyrafon Road – NFA
Violence against a person – Harassment from ex partner – Heol y dolau – Victim withdrew from police support
Hendre Ward
Violence against a person – Domestic incident - Redlands Close – Ongoing
Drugs – Male in possession of cannabis - Min y Nant – dealt with by cannabis warning
Violence against a person – Threats on Facebook - Taliesin Close – dealt with by school
ASB calls – 3
Penprysg Ward
Violence against a person – Harassment by school kids - Wimborne Cresent – Schools liaison dealt with – restorative justice
Violence against a person – common assault - Penprysg roundabaout – victim not willing to cooperate
Violence against a person – assault and threats - Penprysg Road- assault and threats – victim not wanting to take further
Burglary – burglary of property (nothing taken) - Orchard close – Ongoing
Damage – damage to roof cladding - Pant hirwaun – damage to property – ongoing
ASB calls - 5
It was RESOLVEDto accept the reportas presented.
It was further RESOLVED following discussions and comments made by members present that the undermentioned be undertaken:
i)A formal letter be sent to the Police Commissioner highlighting the Town Council’s concerns about the increase in relation the continued high incidence of “violence against a person” requesting what resources are being made available to combat the violence and to what extent local Aid Groups’ are contacted to assist to alleviate such violence.
ii)A formal letter be sent to the Traffic Commissioner regarding the continued parking of an overweight vehicle in a restricted area at Ystadwaun.
7067 / To receive duly notified questions from the Public
No questions were received. This Agenda item being place on future Council Agendas at Item 2
7068 / To receive the minutes of the Full Council 10th February2016(Appendix 1 ).
The minutes of the above meeting were approved and accepted.
7069 / To receive the minutes of the Planning Committee held on 1st February2016 (Appendix 2)
7070 / The minutes of the above meeting were approved and accepted.
To receive the minutes of the Finance and General Purposes Committee held on 16thFebruary 2016 (Appendix 3)
The minutes of the above meeting were approved and acceptedtogether with the recommendations therein.
7071 / To receive minutes of the Hyphen Sub Committee held on 16th February 2016
The minutes of the above meeting were approved and accepted
7072 / To consider the following motion received
The following motion had been received from Cllr T. Thomas:
“That Pencoed Town Council becomes a Living Wage Council and pays all staff at least a minimum of £8.25 and to keep in line with the rate advised by the Living Wage Foundation”.
Cllr Thomas spoke on the motion as put forward.
Cllr D. John BEM seconded by Cllr R. Williams proposed that the motion be considered by the Employment Sub Cttee
Cllr A. Williams duly amended the motion submitted by Cllr Thomas, following a short adjournment
The amendment to the existing motion was seconded by Cllr Thomas and became the substantive motion.
Following considerable discussion and comments made regarding the amended substantive motion and the need for consultation to be undertaken with those affected together with seeking clarification regarding any fiscal implications that may arise, Cllrs T. Thomas and A. Williams withdrew their motion .
The motion put to the Council was therefore that which was proposed by Cllr D.John BEM i.e that the matter of the motion and its contents be referred to a meeting of the Employment Sub Cttee and that in the interim consultations be held with those affected.
It was unanimously RESOLVED to refer the motion to the Employment Sub Cttee for detailed consideration and that consultations be entered into with those affected.
7073 / To consider nominations for the Town Council’s Merit Awards
The Town Clerk indicated that he had received the following nominations to be considered for the Town Council’s Merit Awards:
Mrs Melanie Evans
Mrs Tracey Lyddon
The above were nominated for the considerable amount of work and effort in drawing up the Community Access Plan for Pencoed to enable a submission to be submitted to the Welsh Government for grant aid.
It was RESOLVED to accept the nominations.
The Town Clerk also referred to the fact that there was a request from the Indoor Bowls Association that they would like to make a presentation to the Town Council in recognition of the financial support give to them by the Council.
The Town Clerk also made reference that the Mayor wished make a presentation to MacMillan Cancer of the proceeds of his designated charity during his Mayoral Year 2015/16 in the sum of £1000.
It was therefore suggested that a presentation event be held after the Town Council meeting scheduled for the 13th April 2016 at 7.30pm and that the Town Council meeting on this date be brought forward to 6.30pm.
It was RESOLVED to accept and hold the suggested event indicated above and that a small buffet be provided. Appropriate invitations/notifications be sent out to recipients etc.
7074 / To receive a report on progress in relation to the Lease with the Welfare Hall
for Town Council accommodation
It was agreed that this matter be deferred and dealt with in camera at the end of the meeting as the matter was deemed to be commercially sensitive.
7075 / To receive reports from representatives to outside bodies
The following reports were received with thanks:
Organisation Submitted by
Pencoed & District Twinning Association Cllr Mrs J. Butcher
The report as presented was accepted and noted with thanks
The Town Clerk reported that the Mayor of Waldsassen has confirmed that he will be staying in St.Mary’s Hill Hotel and that he required transport from Bristol Airport to the Hotel on Sunday 15th May 2016 . His plane was scheduled to arrive at 23.00hours.
Cllr J. Butcher ‘s offer to pick the Mayor up was duly noted with thanks
7076 / To review the Regeneration Strategy
The Town Clerk made reference to the possibility of including a project to enhance the grassed verges within Pencoed which are being mistreated by indiscriminate parking.
It was RESOLVED to seek further clarification and ownership of the verges prior to any consideration of a project being undertaken which would need to be referred to the Projects Committee.
7077 / To consider the Town Clerk’s – General Report
The Town Clerk’s general report was noted with thanks.
7078 / To receive a list of creditors from 1st February 2016 to the 29th February 2016
PAYEE Method Amount
AW Salary / Bacs / ****
Lex Autolease / dd / 384.18
BT / dd / 105.62
Glt Salary / Bacs / ****
BCBC / Bacs / 36.68
Hmrc / Bacs / 1140.49
Allstar / dd / 97.05
Sol in Tech / dd / 19.99
Sol in Tech / dd / 50.72
BT / dd / 15.00
Expenditure marked **** £ 2864.52
Total expenditure £4714.25
The creditors list was accepted
7079 / Correspondence
The Town Clerk referred to correspondence that needed some discussion:
- Letter received from The Planning Inspectorate regarding The Planning Wales Act 2015( Section 62Q) amended Schedule 1A of the Town and Country Planning ACT 1990----- Resolved to NOTE the letter.
- Letter from Welsh Government – Local Government Ethical Framework—The Town Clerk gave an overview of the contents of this letter and attachments which had been circulated at the meeting--- RESOLVED to accept the contents of the letter and adopt the revised Code of Conduct included therein which takes effect from the 1st April 2016.
- Member Training 2016- The Town Clerk made reference that with the Mayorit was suggested to hold a bespoke training session on the following subject matter:
In liaising with One Voice Wales it transpired that the training would be organised through Cynnal Cymru at a cost of £375 plus trainer expenses
It was RESOLVED to accept the suggested bespoke training at the cost indicated and that the training be arranged for September/October 2016.
7080 / If appropriate, to receive items for future agendas.
No future items were received
7081 / To consider passing the following resolution:
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
The resolution was passed
7082 / To receive a report on progress in relation to the Lease with the Welfare Hall for Town Council accommodation
The Town Clerk commented as to presence of those members of the Welfare Hall Trust was appropriate whilst this matter was being discussed.
Following some debate as to the probity of the members, and the current Code of Conduct, the Mayor suggested that he adjourn the meeting, the Town Clerk would leave whilst an open discussion was held.
It was agreed to adjourn the meeting for 15 mins and the Town Clerk left whilst the discussion took place.
The Council meeting was re-convened and Council further debated the matter with the outcome being unanimously agreed as follows:
- The Town Council deems the current accommodation and lease thereof to be unsuitable for the future.
- The suggestion of the use of the Derek Gregory Lounge by the Town Council was unlikely to be acceded to by the Welfare Hall Committee. However,further discussion to be held by the Trustees of the Welfare Hall o establish whether or not the current impasse could be resolved
- The notice issued by the Town Council regarding the current lease provision is to stand and that the Town Council is to seek /look for alternative accommodation.
Meeting ended at9.00pm.
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