Let Us Know the Two Lead Contacts on the Trip

NSU TRIP PACK

This trip form provides information for Northumbria Students’ Union for all trips and residentials outside an ‘NE post code’. For all trips, please complete a risk assessment and passenger list and attach to this form. Forms should be completed and returned no later than 14 days before the event along with the Passenger List and Risk assessment.

STUDENT GROUP:
START DATE: / FINISHDATE:
DESTINATION & TRIP INFO:

Let us know the two lead contacts on the trip:

TRIP LEADER:
MOBILE:
EMAIL ADDRESS:
TRIP LEADER:
MOBILE:
EMAIL ADDRESS:

For overnight stays, please complete the following section:

TRAVEL PROVIDER:
CONTACT NAME:
CONTACT NUMBER:
CONTACT EMAIL:
ACCOMODATION:
ARRIVAL DATE: / DEPARTURE DATE:
TELEPHONE: / NO. IN ACCOMODATION:
EMAIL:
ADDRESS:

(For trips with more than one overnight stay locations please repeat this section)

CHECKLIST

☐I have supplied student activities with the travel provider risk assessment and insurance documents

☐I have supplied student activities with a risk assessment for the trip

☐I have supplied student activities with a passenger list for the trip

☐I have informed all participants about the trip and provided information on:

• Clothing appropriate to the conditions
• An itinerary of the trip including departure and arrival times
• Bringing personal medication for the duration of the trip
• Personal items are brought at the owner’s own risk

☐I have collected photographic consent for all participants

☐ I have put out a public message asking all potential trip members if there is anything they feel is relevant to disclose that may affect their ability to participate in the trip.

Going abroad? You will also need to do the following:

☐I have provided information of travel insurance to all members

☐I have provided information on how to obtain an EHIC card (European Health Insurance Card) to all UK students

☐I have checked if any members have a visa and birdy if so advised them to speak to student support and wellbeing before accepting any payment from them for the trip

EMERGENCY? WHAT DO I DO?

Any incident which involves contacting the emergency services needs to be reported ASAP

In the event of an emergency:

Alert the appropriate emergency service999 for an emergency or 111 for fast help if you don’t know who to call.

Alert the appropriate contact

UNIVERSITY SECURITY:0191 227 3999

NORTHUMBRIA STUDENTS’ UNION:0191 227 4757

Any non-emergency incident or near miss needs to be reported to the Students’ Union within one week of the accident. There is an accident reporting form on our website.

Signed:

Print Name:

Date:

Passenger List

Please fill out ALL sections of this form for everyone attending the trip. Please check with any passengers if they have any allergens or medical conditions that need to be made aware of.

Name / Email / Telephone no.