June 21, 2016
LENAPE VALLEYREGIONALHIGH SCHOOL
BOARD OF EDUCATION
June 21, 2016
7:00 PM
NOTICE IS HEREBY GIVEN THAT THE REGULAR MONTHLY MEETING OF THE LENAPE VALLEY REGIONAL BOARD OF EDUCATION IS BEING HELD ON JUNE 21, 2016,AT 7:00 PM IN THE LOWER MEDIA CENTER AT THE HIGH SCHOOL ON 28 SPARTA ROAD, STANHOPE, NEW JERSEY.
AGENDA
1.Call Meeting to Order
Sunshine Law Statement
In accordance with the provisions of the New Jersey Public Meeting Act, Chapter 231, P.L. 1975, the Lenape Valley Regional High School Board of Education has caused notice of this regular monthly meeting to be posted in each of the three municipal buildings in the Regional School District and the Lenape Valley Regional High School. Notice of this meeting has also been published in the Daily Record and the New Jersey Herald.
Announcement of Executive Session
An Executive Session may be held at the next monthly meeting for the purpose of discussing PERSONNEL/LEGAL/CONFIDENTIAL MATTERS. Action may or may not be taken.
2.Flag Salute
3.Roll Call
4.Acceptance and Review of the Regular and Executive Meeting Minutes of May 17, 2016
5.Meeting Open to Public – 20 minute maximum, 4 minutes perspeaker maximum
6.Board President’s Report
7.Board Secretary’s Reports
RESOLVED, That resolutions numbered 1 through 3 be adopted as presented:
1.Board Secretary Certification
RESOLVED, That the Board Secretary certifies that as ofMay 31, 2016, in accordance with N.J.A.C. 6A:23A-16.10(c)3, the total of encumbrances and expenditures for each line item account does not exceed the line item appropriation in the 2015-2016 school district budget.
May 31, 2016
Assistant Superintendent for BusinessDate
Board Secretary
2.Board Secretary’s and Treasurer’s Reports
RESOLVED, That the following reports prepared by the Board Secretary dated May 31, 2016, be accepted:
Secretary’s Report to the Board of EducationAttachment A
Bond & Coupon Checking AccountAttachment B
Unemployment Compensation InsuranceAttachment C
Cafeteria AccountAttachment D
Feder ScholarshipAttachment E
AND BE IT FURTHER RESOLVED, That the following Treasurer’s reports dated May 31, 2016, be accepted:
General/Special RevenueAttachment F
Payroll AgencyAttachment G
Payroll NetAttachment H
Capital ReserveAttachment I
3.Student Activity General Account and Department of Athletics Account
RESOLVED, That the following bank reconciliation reports and the reports of receipts and disbursements dated May 31, 2016, be accepted:
Student Activity General Account Attachment J
Department of Athletics AccountAttachment K
The current interest report for May 2016 is included herein as Attachment L.
Respectfully submitted,
Robert G. Klinck
Assistant Superintendent for Business/Board Secretary
8.Correspondence
There was no correspondence this month.
9.Superintendent’s Report
THE SUPERINTENDENT RECOMMENDS:
RESOLVED, That resolutions numbered 1 through 9be adopted as presented:
1.School Violence and Vandalism Report
RESOLVED, That the Board of Education asserts that it has fulfilled the legal obligation to present the school violence and vandalism report for the 2015-2016 school year at this public meeting of the Lenape Valley Board of Education, as stipulated by P.L. 2001,c. 298. (Attached)
2.NJSIAA Membership Resolution – 2016-2017
RESOLVED, That the Board of Education adopt the following membership resolution for the New Jersey Interscholastic Athletic Association (NJSIAA).
BE IT FURTHER RESOLVED, That the Assistant Superintendent for Business be authorized to pay the 2016-2017 membership dues to the NJSIAA in the amount of $2,150.
3.Band Camp
RESOLVED, That the Board of Education does hereby approve the attendance of forty-two students along with faculty and parent chaperones to attend Camp Canadensis in Canadensis, PA to be held August 25, 2016, through August 28, 2016. The camp will be funded by the Lenape Valley Band Parents Association.
Superintendent’s Report–continued
4.Superintendent Merit Goals
RESOLVED, That the Board of Education approves the Superintendent’s Merit Goals listed below for the 2016-2017 school years:
Quantitative
- The number of students registered in Calculus AP class will increase by 50%.
2013 – 6
2014 – 7
2015 – 6
2016 – 12
2017 – 18
3.33% - $4,911.75
- The Administration will conduct a school climate survey for staff and students. At least 90% of each grade will participate in the survey. A plan will be put in place within 120 days to remediate 95% of the academic areas of concern.
3.33% - $4,911.75
- The number of ninth graders in a higher level math class other than Algebra 1 will increase to 25%.
2012 – 20 students - 9.8%
2013 – 45 students - 19.0%
2015 – 30 students - 17.0%
2016 - 48 students - 25.0%
3.33% - $4,911.25
Qualitative
The science and business teachers at Lenape Valley will transition from analog unit planning and curriculum design to the Rubicon online curriculum mapping program and unit plan system. This will allow for articulation of planning and pacing, assessment of proper use of content standards, and utilization of updated curriculum. The results will be based on participation rates in professional development and evaluation of unit plans.
2.5% - $3,687.50
The Superintendent will complete a thorough review, update and present for approval to the Board of Education 100% of all current job descriptions.
2.5% - $3,687.50
Superintendent’s Report–continued
5.District Goals
RESOLVED, That the Board of Education approves the District Goals listed below for the 2016-2018 school years:
- To conduct data driven analysis of school performance in order to monitor and make curricular and instructional changes to affect student performance. In support of this goal:
- Completion of instructional standards will be recorded by teachers via the Rubicon Atlas curriculum mapping program.
- Analysis of the grade distribution by departments will occur at the end of each year.
- Common assessments will be created for use by teachers, instructing the same course to aid in comparison analysis.
- Teacher observation scores will be compared against the annual grade distributions.
- Over the course of two school years of this plan, eighty-five percent of graduates will be accepted into four-year colleges.
- To create and drill an effective reunification plan for students and their families in the case of a catastrophe or emergency requiring an expeditious evacuation of the building.
- To develop and execute action plans in the PARCC-tested areas to improve test scores.
6.Summer Camp Dates
RESOLVED, That the Board of Education approves the dates for the Lenape Valley Regional High School Summer Camp for the 2016-2017 school year as listed below:
- Boys’ & Girls’ Soccer – July 18-22, 2016 (CO Johnson Field)
- Boys’ Basketball – July 25-28, 2016
- Tennis – June20-23, 2016
- Football – July 18-20, 2016
7.Official Start of Athletic Practice Dates
RESOLVED, That the Board of Education approves, as mandated by the guidelines established by the NJSIAA, the official start of practice dates for the fall athletic season of the 2016-2017 school year as listed below:
- Cross Country – August 15, 2016•Boys’ Soccer – August 17, 2016
- Field Hockey – August 15, 2016•Girls’ Soccer – August 17, 2016
- Football – August 11, 2016•Girls’ Tennis – August 15, 2016
Superintendent’s Report – continued
8.No Child Left Behind (NCLB) Grant
RESOLVED, That the Board of Education authorizes the submission of the No Child Left Behind (NCLB) Consolidated Formula Grant District Number NCLB372615, application for the 2016-2017 fiscal year, accepting the funding allocation for the Lenape Valley Regional High School District of $47,550for Title I and Title II and refusing the allocation of $1,698 for Title III as follows:
Title I - Part A$38,101
Title II - Part A$ 9, 449
Title III$ 1, 698 (Funds Refused)
9.2016-2017 Out of District Placement
RESOLVED, That Student #1 (2016-2017 school year number) be permitted to attend Celebrate the Children, 230 Diamond Spring Road, Denville, New Jersey 07834, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $71,400.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: AUT
RESOLVED, That Student #2 (2016-2017 school year number) be permitted to attend Northern Hills Academy, 10 Gail Court, Sparta, New Jersey 07871, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $54,338.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: MD
RESOLVED, That Student #3 (2016-2017 school year number) be permitted to attend Allegro School, 125 Ridgedale Avenue, Cedar Knolls, New Jersey 07927, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $82,980.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: AUT
RESOLVED, That Student #4 (2016-2017 school year number) be permitted to attend Horizon High School, 71-77 Okner Parkway, Livingston, New Jersey 07039, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $76,673.10. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: MD
RESOLVED, That Student #5 (2016-2017 school year number) be permitted to attend Windsor School, 234 Wanaque Avenue, Pompton Plains, New Jersey 07442, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $62,100.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #6 (2016-2017 school year number) be permitted to attend the Morris Transitional Education Center, 15 Jean Street, Morristown,
Superintendent’s Report–continued
New Jersey07960, as part of this student’s educational program for the 2016-2017 school year. There is no educational cost for this program. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #7 (2016-2017 school year number) be permitted to attend Hunterdon Prep, 11 Spencer Lane, Annandale, New Jersey 08801, as part of this student’s education program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $45,774.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #8 (2016-2017 school year number) be permitted to attend Chapel Hill Academy, 31 Chapel Hill Road, Lincoln Park, New Jersey 07035, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $59,400.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #9 (2016-2017 school year number) be permitted to attend Holmstead School, 14 Hope Street, Ridgewood, New Jersey 07450, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $51,219.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #10 (2016-2017 school year number) be permitted to attend Morris Hills Regional School District, Morris Knolls High School, 48 Knoll Drive, Rockaway, New Jersey 07866, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $78,664.54, including 1:1 aide. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: AUT
RESOLVED, That Student #11 (2016-2017 school year number) be permitted to attend Lakeland Andover School, Route 15, Lafayette, New Jersey 07848, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $53,100.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: SLD
RESOLVED, That Student #12 (2016-2017 school year number) be permitted to attend Bonnie Brae, 3415 Valley Road, Liberty Corner, New Jersey 07938as part of this student’s individualized educational program for the 2016-2017 school year as court ordered. The cost for this program will be $66,600.00. No transportation is required. Classification: ED
RESOLVED, That Student #13 (2016-2017 school year number) be permitted to attend Stepping Stone School, 45 County Road 519, Bloomsbury, New Jersey 08004,as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this
Superintendent’s Report–continued
program will be $46,557.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #14 (2016-2017 school year number) be permitted to attend Sage Day School, 215 Hill Street, Boonton, New Jersey 07005, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $55,980.00.Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: ED
RESOLVED, That Student #15 (2016-2017 school year number) be permitted to attend DCF Bergen Campus, 374 E. Ridgewood Avenue, Paramus, New Jersey 07652,as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. There is no educational cost for this program. No transportation required. Classification: ED
RESOLVED, That Student #16 (2016-2017 school year number) be permitted to attend Lakeland Andover School, Route 15, Lafayette, New Jersey 07848, as part of this student’s individualized educational program for the 2016-2017 school year as recommended by the Child Study Team. The cost for this program will be $53,100.00. Transportation is to be arranged through the Sussex County Regional Cooperative. Classification: SLD
RESOLVED, That Student #17 (2016-2017 school year number) be permitted to attend Hunterdon Central Regional High School, 84 Route 31, Flemington, New Jersey 08822, as part of this student’s educational program for the 2016-2017 school year. The cost for this program will be $19,168.00. Transportation is to be arranged through the Hunterdon Central Regional school district.
10.Committee Reports
a.Finance and Physical Plant Committee (Robert Nunn, Chairperson)
TheFinance and Physical Plant Committee meeting was held on Tuesday, June 14, 2016.
RESOLVED, That resolutions numbered 1 through13be adopted as presented:
1.Board of Education Certification
RESOLVED, That the Board of Education hereby certifies in accordance with N.J.A.C. 6A:23A-16.10(c)4, that after review of the Board Secretary’s and Treasurer’s financial reports for the month of May 2016, and upon consultation with the appropriate district officials, no major account or fund has been over-expended and sufficient funds are available to meet the Board’s financial obligations for the 2015-2016 fiscal year.
2.Approval of Bills
RESOLVED, That the following bills be approved for payment:
May 26, 2016 $75,643.83
June 14, 2016 $331,641.28
Total $407,285.11
AND BE IT FURTHER RESOLVED, That the following bill payments be ratified for the Lenape Valley Cafeteria Account:
Date / Warrant / Amount5/6/16 / #1657 – P.Reilly reimb. for student lunch for graduating student / $41.95
5/10/16 / #1658 – Jay Hill Repairs/Repair Southbend Range / $418.81
5/10/16 / #1659 – Maschio’s Food Svc/April School Lunches / $21,612.51
3.Transfers
WHEREAS, The funds appropriated to certain General Fund Accounts in the 2015-2016budget of the Lenape Valley Regional High School District have been insufficient to meet the obligations which normally would be charged against them; and
WHEREAS, It appears that there will be unexpended appropriations in certain General Fund Accounts at the close of the 2015-2016 school year;
NOW, THEREFORE, BE IT RESOLVED, That the following transfers be ratified by the Board of Education:
Finance and Physical Plant Committee (Robert Nunn, Chairperson)– continued
FROM / TO / AMOUNT / FOR11-000-219-592 / 11-000-219-580 / 200.00 / CST Travel
CST Misc Purchased Services / CST Travel
11-000-219-105 / 11-000-219-390 / 2,000.00 / CST Evaluations
CST Secretary Salary / CST Pur Prof/Tech Svs
11-401-100-500 / 11-401-100-800 / 15.00 / US Bands Fees
Purchase Services Co Curricular / Co-Curricular Other Obj
11-000-240-103 / 11-000-222-100 / 2,075 / Media Center Salaries
Prin/Ass’t Principal Salaries / Media Center Salaries
11-000-262-624 / 11-000-291-270 / 20,000 / Health Benefits
Oil / Health Benefits
11-000-262-622 / 11-000-291-270 / 20,000 / Health Benefits
Electricity / Health Benefits
11-000-262-490 / 11-000-262-300 / 200 / Water Testing
Custodial Other Purchased Services / Cust Pur Prof/Tech
11-402-100-500-0A / 11-402-100-600-01 / 1,200 / AED Outdoor Covers
Reconditioning / Athletic Director Supp
11-000-213-300 / 11-000-213-390 / 100 / Medical Waste
Health Svs P/Services / Health Svs Tech P/S
11-000-218-500 / 11-000-218-580 / 25 / Guidance Travel
Guidance P/Services / Guidance Travel
11-000-213-300 / 11-000-213-390 / 10 / Audiometer
Health Svs Purchased Services / Health Svs Pur Tech Sv
11-000-270-420 / 11-000-260-490 / 4,550 / Truck Repair
Transp Clearning/Repair / Custodial Other P/S
11-401-100-500 / 11-401-100-600 / 400 / DECA University
Co-Curr Purchased Services / Co-Curr Supplies
11-000-291-241 / 11-000-291-280 / 920 / Admin Tuition
PERS / Course Reimbursement
5.HVAC Controls 2016-2017
RESOLVED, That the Lenape Valley Regional High School Board of Education enter into agreementwith Buildings Systems & Services, Inc., 270 Highway 206, Suite 307, Flanders, New Jersey 07836, for maintenance of HVAC equipment on a time and material, hourly rate basis during the 2016-2017 school year.
Hourly Rate$137
Overtime Hourly Rate $205.50, 4 hour minimum
Parts/Materials30% markup
Finance and Physical Plant Committee (Robert Nunn, Chairperson)– continued
Term of Contract July 1, 2016 – June 30, 2017
Other quotations received:
Universal Supply Group, Inc.$175/hour
Cedar Knolls, New Jersey$235/hour overtime
Sanders MechanicalQuote requested – unable to service
Branchburg, New JerseyHoneywell System Controls
6.HVAC Units 2016-2017
RESOLVED, That the Lenape Valley Regional High School Board of Education enter into agreementwith Da-Lor Service Co., Inc., PO Box 2067, Morristown, New Jersey 07962, for maintenance of HVAC equipment on a time and material, hourly rate basis during the 2016-2017 school year.
Hourly Rate$82.50
Overtime Hourly Rate $123.75
Parts/Materials20% markup
Term of Contract July 1, 2016 – June 30, 2017
Other quotations received:
Sander Mechanical Service $112-128/hour
Branchburg, New Jersey$168-192/hour overtime
R. Poust, Inc$125 diagnostic fee + $62.50
Sparta, New Jersey per half hour
$250 diagnostic fee + $62.50 per
half hour overtime
50% markup
7.Boiler and Water Heater Maintenance 2016-2017
RESOLVED, That the Lenape Valley Regional High School Board of Education enter into agreementwith Manhattan Welding Company, Inc., 1434 Chestnut Avenue, Hillside, New Jersey 07205, for maintenance of the boiler and water heater on a time and material, hourly rate basis during the 2016-2017 school year.
Hourly Rate$80
Hourly Overtime Rate$120
Term of Contract: July 1, 2016 – June 30, 2017
Other quotations received:
Sander Mechanical Service$112-128/hour
Branchburg, New Jersey$168-192/hour overtime
Air Group, LLC$210 first hr + $70/additional ½ hr
Sparta, New Jersey $315-410 first hour + $105-140 per additional ½ hour overtime
Finance and Physical Plant Committee (Robert Nunn, Chairperson)– continued