JUDITH M. WILLOUGHBYH: 732-495-1625

2 Williams AvenueC: 732-299-7124

North Middletown, NJ07748-6010

Email:

SUMMARY

I am an experienced Legal Secretary specializing in litigation, Labor & Employment Law and Trusts & Estatesassisting attorneys with the preparation of legal documents, discovery requests, trial preparation and correspondence. I also schedule meetings and conferences, work with clients and keep detailed case files. I can help your office with all administrative/clerical work and help develop a streamlined office. I would love to hear about career opportunities I am suited for.

SKILLS

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  • WordPerfect 2000
  • Microsoft Office 2003 & 2010
  • Microsoft Outlook 2003 & 2010
  • LawTrac
  • Typing: 60-90 WPM
  • Dictaphone
  • Office Management
  • Training
  • Notary Public

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PROFESSIONAL EXPERIENCE

Adecco USA, Somerset, NJMay 2012 – June 2012

Legal Secretary

  • Worked for the General Counsel and Corporate General Counsel in the legal department of a Medical Device Company.
  • Prepared corporate forms, including Form 10Q; prepared and sent emails to the Finance Department representative during the preparation of the Form 10Q.
  • Prepared exhibit notebook of all merger and acquisition documents for the General Counsel’s reference;
  • Scanned documents into network for emails and future storage; entered case information into LawTrac.
  • Collected and distributed departmental mail.

WEISSMAN & MINTZ, LLC, Somerset, NJJune 1997 – May 2012

Legal Secretary and Assistant

  • Worked for the partner and two other attorneys in law firm representing the largest Union of State employees.
  • Composed, formatted, proofread and edited routine correspondence, memoranda, discovery documents and exhibits, reports, legal documents and other materials for accuracy and completeness and prepared discovery documents and trial exhibits for hearings.
  • Prepared pleadings, briefs and correspondence to clients, attorneys, administrative offices and State and county courts; photocopied and/or scanned documents for transmittal to clients, courts, etc.
  • Independently responded to correspondence and prepared reports, memos and spreadsheets.
  • Answered and screened telephone calls; greeted, screened and managed clients and made appointments for assigned attorneys.
  • Prepared and maintained client and office files and chronological daily letter and memo files
  • Prepared and submitted all expenses in a timely manner.
  • Scheduled and coordinated travel for assigned attorneys; conducted meeting/conference planning, scheduled meetings, arranged for conference rooms and requested conference room service for meals and beverages and scheduled outside vendor services such as court reporters or expert witnesses.
  • Assigned and tracked assigned case numbers of files from beginning to end, including inputting information into case tracking software, GRIT, ABACUS, Excel and Google Docs; updated logs on daily basis with case status; worked with a senior attorney to have pending cases assigned to Union rep or attorney.
  • Kept track of cases pending arbitration including cases that are handled by private attorneys; maintained case files, sent checks to the Union for arbitrator’s fees; scheduled hearing dates in cooperation with the State and clients or private attorneys and arranged for payment of arbitrators’ invoices.
  • Created mediation schedules, including logs and calendars; called and/or emailed mediators to obtain available dates; called or emailed State and Union representatives to develop quarterly schedule for State mediation cases; Kept track of status of mediated cases and arranged for payment of mediators’ invoices.
  • Scanned documents into network for future storage; prepared and maintained a subject index of case files.

BARBARA DAVIS EMPLOYMENT SERVICES, Red Bank, NJApril 1997 – June 1997

Legal Secretary

  • Worked in Defendant's Insurance Litigation and General Practice of several law firms.
  • Prepared pleadings and correspondence to clients, attorneys, county courts, etc.
  • Prepared pleadings and correspondence for Insurance Defense firm.

PREMIER PERSONNEL GROUP, INC., Woodbridge, NJAug. 1996 – Oct. 1996

Legal Secretary

  • Worked in Plaintiff's Litigation, Word Processing and Employment law departments of various law firms.
  • Prepared pleadings and correspondence to clients, attorneys, county courts, banks and insurance companies.

GIORDANO, HALLERAN & CIESLA, P.C., Red Bank, NJAug. 1995 – Aug. 1996

Legal Administrative Assistant

  • Worked in Plaintiff's Litigation, Word Processing and Business & Banking departments.
  • Composed letters to beneficiaries of Estates.
  • Drafted leases, subleases, and other documents in connection with shopping center leases.
  • Generated opinion letters for loans including tax opinions.

DRAZIN AND WARSHAW, P.C., Red Bank, NJOct. 1992 – Aug. 1995

Legal Administrative Assistant

  • Composed legal forms and correspondence to clients, attorneys, county courts, banks and insurance companies; and prepared, reviewed and revised Deeds, Agreements, Trusts and Wills.
  • Opened and reviewed documents and assets in Estate files to ascertain value of Estate and to fill out required forms for probate.
  • Prepared stock and/or bond powers, Letters of Authorization, Affidavits of Domicile, client and beneficiary authorizations, IRS W-9 forms and cover letters to complete the transfers.
  • Opened and maintained Estate Checking, Investment and/or Trust Accounts for Estates and Trusts.
  • Prepared, reviewed and filed New Jersey Inheritance Tax IT-R, L-8 and L-9 forms for release of assets from the State's automatic lien; Prepared Accounting and Refunding Bonds and Releases, letters and checks for beneficiaries of Estates and/or Trusts to distribute legacies.

CRAWFORD & HIRSCH, Ocean Township, NJMay 1992 – Oct. 1992

Legal Administrative Assistant

OPPENHEIM & OPPENHEIM, Rumson, NJJan. 1989 – May 1992

Legal Administrative Assistant/Office Manager

EDUCATION:

WEST CHESTER STATE COLLEGE, West Chester, PA

  • Elementary/Early Childhood Education
  • B.S., Elementary Education, May 1983

OCEANCOUNTYCOLLEGE, TomsRiver, NJ

  • Attended: Summers of 1986 & 1987
  • Fourteen credits taken in Math and Science for VA Teacher Certification

KEANCOLLEGE OF NEW JERSEY, Union, NJ

  • Attended: 1990-1993
  • Completed eighteen credits of the Math Education Certification Program

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