Leduc Composite High School Parent Association

AGENDA – December 7th, 2016

Call to Order: p.m.

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Leduc Composite High School Parent Association

Agenda – October 5th, 2016

  1. Thank You & Introductions
  2. Additions to & Approval of Agenda:Motion to Approve: Carried: Yes No
  3. Minutes of Previous Meeting (Nov 2nd, 2016)Motion to Approve: Carried: Yes No
  4. Correspondence
  5. Business Arising from the Previous Minutes
  6. Notice to File Society Annual Returns for 2014, 2015 & 2016
    ACTION ITEM: Treasurers to prepare and file with Corporate Registry Society Annual Returns for 2014, 2015 & 2016.
  7. Mandate Statements for Grad Banquet Planning Committee, AFTERgrad Planning Committee and Show and Shine Planning Committee (Drafts attached)
    ACTION ITEM: Lori Bauckman to draft Mandate Statements for the Grad Banquet Planning Committee, AFTERgrad Planning Committee and the Show & Shine Planning Committee. Drafts to be circulated to the Executive prior to the next meeting.
  1. AGLC Account Update
    ACTION ITEM: Missy Chehayeb to confirm online access to AGLC account and to file update to Executive information to be filed with AGLC.
  2. ATB Signing Authorities
    ACTION ITEM: Michelle Tait to arrange with ATB for bank signing authorities to be updated.
  3. Banking Arrangements for Grad Banquet Planning Committee and AFTERgrad Planning Committee
    ACTION ITEM: Sharon Burghardt to research and initiate setting up two new bank accounts to isolate the financial transactions of the Grad Banquet and AFTERgrad Planning Committees.
  4. Electronic Funds Transfer (EFT) of Parent Paid LCHS PA fees
    ACTION ITEM: Sharon Burghardt to contact Trisha Barker in the school Accounting Office to investigate setting up quarterly EFT for parent paid PA fees.
  1. Reports
  2. Treasurers’ Report (S. Burghardt / S. Hashem)
  3. Financial Statement: November 2016
    Motion to Accept: Second: Carried: Yes No
  4. 2015/2015 Audited Financial Statement
    Motion to Accept: Second: Carried: Yes No
  5. Canada 150 Legacy (M. Tait / M. Chehayeb / Dr. Wozny)
  6. Casino (R. Mitchell)
  7. Grad Banquet Planning Committee (as reported under the School Council Meeting of the same date)
  8. AFTERgrad Planning Committee (as reported under the School Council Meeting of the same date)
  1. New Business
  1. Legal Name Change to Leduc Composite High School Parent Association (L. Bauckman)
    I, ______, move to direct that the Association’s legal name be changed from Leduc Composite High School Parent and Teacher Association to Leduc Composite High School Parent Association be completed and filed by the Association’s Secretary. It will be necessary to provide a NUANS Report on the proposed new name and to file an Articles of Amendment with Service Alberta. Two cheques shall be issued from the General Account in order to pay the fees associated with this name change: $49.35 payable to LEDUC REGISTRIES for the NUANS Report and $25.00 payable to the Government of Alberta for the Name Change filing.
    Second: Carried: Yes No
  2. New Funding Requests (P. Wozny)
  1. Parent Comments

Next Meeting: January 11th, 2017 in the Staff Room following the LCHS SC Meeting

  1. Adjournment: @ pm

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