/ UNIVERSITY COLLEGE DUBLIN
Salary Exception Form (New Staff Members)
GUIDELINES FOR SALARY EXCEPTIONS
This form can be used toappoint new staff members above Point 1 of the Pay Scale in the case of Non Entry Level Scales. The policy on appointment above Point 1 of the Pay Scale is in accordance with the paper titled “First Point of Scale and Entry Level” approved by UMT FOG on 24.04.12 and UMT Academic on 01.05.12.
Key Principles
  • The exception form should be used for new staff members only. Existing staff members will be appointed in accordance with the agreed guidelines for internal appointments.
  • The request for an exception must be made prior to the contract being signed. Retrospective requests are not permitted.
  • Appointments to an “Entry Level Scale” will be at the minimum of the scale and there is no exception process available.
Entry Level Scales are confirmed as follows:
  • Lecturer Below the Bar*Executive Assistant
  • Trainee AccountantLibrary Assistant
  • Assistant Librarian IITechnical / Snr Technical Officer
  • Lab Attendant / StoremanIT Trainee
  • Copying Officer Operator I & IIServices Steward
  • Sports AssistantGeneral Assistant (Catering)
*Note: Lecturer Below the Bar with a PhD will start at Point 4 of the scale.
Completed forms should be returned to HR Recruitment
PART A – EMPLOYEE INFORMATION:
College/School: / Name of Appointee:
Job Title: / Pay Scale:
Proposed Point: / Salary: / €
PART B - JUSTIFICATION:
The case for appointing above Point 1 of the Pay Scale must be provided under each of the criteria listed below to justify an exception.
  1. Current salary of the candidate (include details of total package and other benefits where possible)
  1. Market competitiveness for the discipline
  1. Supporting information highlighting the difficulty in attracting candidates e.g. post advertised previously
  1. Unit budgetary situation
  2. Funding and grants that are likely to follow the candidate if hired
  1. Criticality of filling the post to support courses offered to students
  1. Any other supporting information that justifies the proposed salary
It is recommended that you attach a copy of the Job Description to this form
PART C – REVIEW AND AUTHORISATION:
Proposer / Head of School/Unit: / Date:
Comments:
Reviewer / Finance Manager: / Date:
Comments:
Reviewer / HR Partner: / Date:
Comments:
Approver / College Principal/Vice President: / Date:
Comments (e.g. approved as requested or approved at a salary point other than that proposed as detailed below):

V7 24/09/2014