Leave Reporting for Salaried Employees
Salaried employees submit time off (sick, vacation, and family medical leave) via Banner Self Service. The employee’s supervisor will be responsible for approving the time submitted at the end of each month. Once the supervisor has approved the days entered, the hours will automatically be deducted from the employee’s sick and/or vacation accrual balance.
The following instructions detail entering leave time. If you have problems or questions regarding the leave reporting process, please contact the payroll coordinator.
Go to Davidson’s secured website: Banner Self Service
Enter User ID and Pin, and then click ‘Login’. Pin numbers can be obtained and/or re-set by the ITS Help Desk
Click Employee Services.
Click Enter or Approve Time – Salaried Employees
Click Access My Leave Report; click Select.
Select the appropriate month from the drop down box, then click Leave Report.
Click Next or Previous until the appropriate date is displayed.
Click Enter Days under the appropriate category (Vacation/Sick) and under the appropriate date. A ‘Days’ box will appear. Enter the number 1 in the ‘Days’ field. Click Save.
Once saved, the day will appear under the appropriate date.
Additional days can be entered individually or by using the Copy command. In the following example, the employee entered June 20th as a vacation day. By clicking Copy, the employee has the ability to enter multiple vacation days in fewer steps.
The employee now has the ability to enter additional vacation days by checking the appropriate dates. Click Copy to save.
The employee and supervisor have the ability to enter comments pertaining to time taken. The supervisor will have access to the employee’s comment when they access the record for approval. The field is to be used for mental flags and reminders. It is not intended to be used for comments regarding disciplinary or performance issues. The comment field will not be monitored by HR or the Payroll office. Enter any desired comments, click Save.
Once all leave time and comments for the month have been entered, the employee should click Submit for Approval. *Submit for Approval should only be used when the month is over. Save is the option to use throughout the month as you enter time. Once the time is submitted for approval, the employee can not make changes or additions for the month submitted.
Enter Pin, and then click Submit. This is your certification that the hours you are submitting are accurate.
The employee will receive an acknowledgement that time was entered successfully.
Once submitted for approval, the month is closed to the employee and no additional time or changes can be made to the record. Therefore, employees should enter days taken at their convenience during the month, but should not submit for approval until month-end or at the beginning of the following month.
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