Languages: French, Mother Tongue / English, Fluent, Lived 16 Years in an Anglophone Country
valérie
31500 Toulouse
- Proficient with Word, Excel, PowerPoint, Outlook, Lotus Notes, Microsoft Exchange, Netmeeting, Internet Explorer, eRooms, Webex, Internal applications (Travel & Expense, IT, Security, Facilities request tools), different EDMS and different functions inSAP
- Languages: French, mother tongue / English, fluent, lived 16 years in an Anglophone country
- Excellent interpersonal skills and phone etiquette
- Rigorous / Sense of initiative and autonomy / Ability to manage priorities
- Understand confidentiality
- Ability to learn new applications and procedures rapidly / Adapt easily to new environment
- Experienced in working with high-level/transnational Management
- Most documents in English / used of working mainly in English
Performed Tasks
Assistant to Manager / Executive Manager :Managers’ (complex) diaries, e-mails / organize weekly, monthly, yearly meetingsand boards according to hierarchy review planning/ preparedocuments for manager’s meetings/draft minutes, memos, various documents and charts / compile dossiers & reportings / travel arrangements & expense reports / presentations / liaise with departments and sites abroad / liaise with suppliers / organize events / dashboards and follow-up / communicate information / travel expense budget follow-up withre distribution of OTP
Administrative Assistant:correspondence with suppliers / quotes for customers / purchase orders in SAP for subcontracting activity, office supply/follow up of subcontracting activity and validation (SAP) of invoices / IT and badges requests, renewals / entry of weekly time cards for subcontracting activities (SAP) / maintain records (vacation leaves, human resources database, computer equipment inventory, training requests, organization charts, RFP and follow-up) / file documents in EDMS or shared areas / manage internal network access, keys, beamers, meeting rooms / duties linked to large move or arrival of new staff / compiledossiers for tender callsor in response to calls/ mailings and flyers for business promotional matters
Sept. 2016to
Sept. 2017 / Personal Assistant toExecutive Manager and Team Administrative Assistant
AIRBUS DEFENCE & SPACE Management Procurement Supply Chain Operations and Logistics(Space Systems + Military aircraft + Communication, Intelligence and Security) & support to Manager France and his teams, Toulouse
April. 2016 to
Aug. 2016 / Assistant to Manager and Administrative Assistant
AIRBUS DEFENCE & SPACE Department AOCS/GNC & Flight Dynamics Development Studies, Toulouse
Nov. 2015 to
Feb. 2016 / Administrative Assistant
AIRBUS DEFENCE & SPACE Department R&D Telecom Systems, Toulouse
May to
Oct. 2015 / Assistant to Managers and Administrative Assistant
AIRBUS DEFENCE & SPACEDivision Orbital Avionics Data Processing & On-board Software + Department Data Processing & On-board Software + Department Functional Avionics Engineering & Lead, Toulouse
May to
Dec. 2014 / Assistant to Manager of Satellite MDO and Administrative Assistant
AIRBUS DEFENCE & SPACE
Division Mechanical Design Office, Toulouse
A Apr.May
2014 / Assistant to CEO and 2nd Executive Manager (Finance and Development Manager)
AKERYS PROMOTON (Property Developer), Toulouse
Replaced the Head Office Assistant
Specific Tasks:Space and aeronautic industry: focal point in the organization of Technical Control Boards for documents of configuration, draft their minutes and follow up of actions / follow up and validation of Field Engineers planning and expenses / in charge of Erooms deployment / flight test crew competency renewals and follow up / administrative tasks related to training department// Pharmaceutical Industry: compile electronic versions of regulatory documents, document format quality check and corrections, draft user guides and templates
Sep.toDec. 2013 / Assistant to Executive Manager & Administrative Assistant
THALES ALENIA SPACE Site Management, Toulouse
Hygiene, Security & Environment Dept. + Facilities Dept. + Assistant to President of Committee for health and safety at work
Oct. 2012
to
Jul. 2013 / Assistant to Managers & Administrative Assistant
AIRBUS Programme A350 Engineering:Maturity & Operability / Weight Saving & Technical Management Departments, Colomiers
May 2011
to
Jul. 2012 / Assistant to Technical Control Board Manager & Administrative Assistant
THALES ALENIA SPACE Navigation and Integrated Communications Business Segment:Engineering Department, Toulouse
Mar. & Apr. 2012 / Administrative & Marketing Assistant
SPOT IMAGE Marketing and Value Added Services Department, Toulouse
Feb.
Mar.
2011 / Assistant to Manager & Administrative Assistant
THALES ALENIA SPACE Navigation and Integrated Communications Business Segment: EGNOS Project Department, Toulouse
Dec.
2010 / Administrative Assistant
ECOLE SUPÉRIEURE DE COMMERCE Training Department, Toulouse
Oct. 2009
to
Mar.2010 / Administrative Assistant CNES GEIPAN Department,Toulouse
Training Course Administrator CNES HR Training Department, Toulouse
Jul.
Aug.2009 / Administrative Assistant
CNES Scientific Payloads and Imaging Department, Toulouse
Dec. 2008 &
Jan. 2009 / Assistant to Managers
AIRBUS Programme Procurement: A400M & A380 Depts., Blagnac and St Martin
May to Sep. 2008 / Assistant toManager
AIRBUS AerostructureProcurement: Supply Chain & Quality Dept., Blagnac
Feb. to Apr. 2008 / Administrative Assistant
SANOFI-AVENTIS Information Technology Department, Labege
Jun.to
Dec. 2007 / Personal Assistant to ExecutiveManager /Administrator of Electronic Document
SANOFI-AVENTISDrug Safety Evaluation DossierTransnationalManagement, Labège
Mar.2006
to
Feb. 2007 / Assistant to Manager & Administrative Assistant
AIRBUS OPERATIONS A350 Pylon development plateau, Toulouse
Dec.2005
to
Mar.2006 / Assistant toManager & Administrative Assistant
AIRBUS OPERATIONSInformation System Management, St Martin du Touch
Mar. to
Jul. 2005 / Assistant to Managers and Administrative Assistant
AIRBUSAirframe Procurement: Commodity Departments, Blagnac
Feb.
Mar.2005 / Administrative Assistant
DOLISOS(former homeopathic subsidiary of Pierre FABRE) Registration Department,Ramonville
Nov. 2004 / Administrative Assistant
RTE TISO(subsidiary ofEDF),ProjectDepartment, Toulouse
May
Jun.2004 / Administrative Assistant (training period)
AIRBUSFlight TestManagement,St Martin du Touch
Sep. 2001 to
Jan. 2002 / Administrative Assistant Coach in Language Laboratory
LE CHALLENGE DES LANGUES Language school,Toulouse
2002-03 / Front Desk Security Hostess SECURITAS/SEGA, Toulouse and surrounding areas
Mar. 2002 / Teacher in English language school LE CHALLENGE DES LANGUES, Toulouse
1996 / Tour Guide accompanying groups of tourists on package tours, Tour Operator SALT, Toulouse
1991-94 / Assistant/Secretary studio of photography EUROPEAN FACES,New York
1986-90 / Salesperson clothing stores MGA Beverly Hills + L.A. Concord, Los Angeles
2004 Bilingual Assistant to Manager diploma equivalent to a two-year technical degree, AFPA, Toulouse