1

REGULAR MEETING NOVEMBER 25, 2013

MINUTES OF THE

REGULAR MEETING

LAKEHURST BOARD OF EDUCATION

TUESDAY, NOVEMBER 25, 2013

(HELD IN THE MEDIA CENTER OF THE LAKEHURST ELEMENTARY SCHOOL)

A.CALL TO ORDER – 7:00 P.M.

The Lakehurst Board of Education is called to order in compliance with the Open Public Meeting Act Public Law - 1975 Chapter 231 (P.L. 1975-231C). This meeting was advertised in the Asbury Park Press on January 11, 2013, posted on the bulletin board of the Borough Clerk and posted on the school bulletin board.

B.PLEDGE OF ALLEGIANCE

C.ROLL CALL

MR. K. OLIVERPRESIDENTPRESENT

MRS. J. SEPTORVICE-PRESIDENTPRESENT

MRS. A. CHILLEMIMEMBERABSENT

MR. J. MALDENMEMBERPRESENT

MR. J. HANILYMEMBERPRESENT @ 7:25 pm

Determination of existence of Quorum necessary to take action, by Board Secretary/School Business Administrator.

ALSO PRESENT

X Dr. Clifford BarnemanAssistant Superintendent

X Mr. ParlimanSchool Business Administrator/Board Secretary

X Mrs. RucciVice Principal

The Agenda is available to the public on the Monday before a Board Meeting, at the Board Office.

CLOSED SESSION

WHEREAS, SECTION 8 OF THE Open Public Meetings Act, N.J.S.A. 10:4-12 (New Jersey Statutes Annotated) permits the exclusion of the Public from a Meeting in certain circumstances, and

WHEREAS, this public body is of the opinion that such circumstances presently exist,

NOW, THEREFORE, BE IT RESOLVED by the Lakehurst Board of Education in the County of Ocean and the State of New Jersey, as follows:

1)The Public shall be excluded from discussion of and action upon the hereinafter specified subject matters(s).

2)The general nature of the subject matter to be discussed is as follows:

Legal, Personnel and Finance

3)It is anticipated that the matter(s) discussed will not be made public at any foreseeable t time in the future.

4)This Resolution shall become effective immediately.

A Motion was made by Mr. Malden and seconded by Mrs. Septor to move on the above Resolution.

CLOSED SESSION (Continued)

ROLL CALL VOTE:

Mr. HanilyAbsent

Mr. MaldenAye

Mrs. ChillemiAbsent

Mrs. SeptorAye

Mr. OliverAye

D.SOCCER AWARDS PRESENTATION

E.OCEAN COUNTY BOARD OF ELECTIONS

- Election Results

F.APPROVAL OF MINUTES

A Motion was made by Mr. Hanily and seconded by Mr. Malden to dispense with the reading and approve the minutes of the:

  • Regular and Closed Session minutes of October 15, 2013

ROLL CALL VOTE:

Mr. HanilyAye

Mr. MaldenAye

Mrs. ChillemiAbsent

Mrs. SeptorAye

Mr. OliverAye

G. BOARD OF EDUCATION INFORMATION COMMITTEE REPORT/ SPECIAL REPORT

-The front window wall will be completed over the Thanksgiving break.

- The basketball court for the playground will be considered a capital project for the 2014-2015 school year due to price constraints.

H.SUPERINTENDENT’S REPORT

  1. Enrollment Report:October 2012October 2013

Total Students424 411

  1. Fire Drill Report:

DateTimeDuration

  1. 10/18/131:44 p.m.1 minute 1 second
  2. 10/22/139:57 a.m.1 minute 8 seconds
  1. Non-Fire Building Evacuation Security Drill:
  1. 10/29/20139:25 a.m.20 minutes 21 seconds

Exhibit: 13-15

SUPERINTENDENT’S REPORT (Continued)

  1. HIB Reports - October -1 Investigation

1Unconfirmed

SUPERINTENDENT’S REPORT (Continued)

22013 -2014 Submission of the NJQSAC (New Jersey Quality Single Accountability Continuum) DPR (District Performance Review)

  • Submitted District Self-Assessment on 11/15/2013
  • Preliminary Scores
  • February 2014 On-Site Visit

3Progress toward 2013-14 Board Goals

I.VICE PRINCIPAL’S REPORT

J.BUSINESS ADMINISTRATOR’S REPORT

K.CORRESPONDENCE TO AND FROM THE BOARD

- A Retirement Letter was received from Mrs. Bixby effective January 3, 2014.

L. PUBLIC COMMENTS ON AGENDA ITEMS

- Mrs. Gilby asked about progress regarding the online social studies book.

M. NEW BUSINESS

N.BOARD BUSINESS

  1. Organization Name:Lakehurst PTA

Organization Address: 301 Union Avenue, Lakehurst, N.J. 08733

Date(s) Desired:October 30, 2013

Time Desired:2:45 p.m. – 3:45 p.m.

Proposed Use:Yearbook Meeting

Equipment Requested:None

Space Requested:Media Center

  1. Organization Name:Lakehurst PTA

Organization Address: 301 Union Avenue, Lakehurst, N.J. 08733

Date(s) Desired:November 11, 2013, January 17, 2014,

February 27, 2014

Time Desired:7:30 a.m. – 1:00 p.m.

Proposed Use:School Pictures

Equipment Requested:None

Space Requested:Hallway Alcove by Nurse’s Office

  1. Organization Name:Lakehurst PTA

Organization Address: 301 Union Avenue, Lakehurst, N.J. 08733

Date(s) Desired:November 14, 2013

Time Desired:1:45 p.m. – 6:00 p.m.

Proposed Use:Fund Raiser Delivery and Distribution

Equipment Requested:None

Space Requested:Cafeteria

  1. Organization Name:Lakehurst Elementary Title I Program

Organization Address: 301 Union Avenue, Lakehurst, N.J. 08733

Date(s) Desired:January 10, 2014

Time Desired:6:30 p.m. – 8:00 p.m.

Proposed Use:Technology/BSI Night

Equipment Requested:Technology Equipment

Space Requested:Rooms 19, 21, 26, 32 and Media Center

BOARD BUSINESS(continued)

  1. To Approve the submission of the 2013-14 NJQSAC (New Jersey Quality Single Accountability Continuum) DPR (District Performance Review) on November 15, 2013.
  1. To Approve the contract with Source4Teachers to furnish substitute staff coverage for the 2013-2014 school year.
  1. To Approve the Tentative Budget Calendar for the 2014-2015 Lakehurst School Budget.

Exhibit 13-16

A Motion was made by Mrs. Septor and seconded by Mr. Hanily toConfirm and Approve Business Items1– 7.

ROLL CALL VOTE:

Mr. HanilyAye

Mr. MaldenAye

Mrs. ChillemiAbsent

Mrs. SeptorAye

Mr. OliverAye

O.FINANCE

  1. To Approve for Payment of Bills listed on the Bill Resolution dated November25, 2013, totaling $743,915.57.
  1. To Accept the Secretary's Report A-148 for October 31, 2013, with a Cash Balance of $2,747,853.17.
  1. To Accept the Treasurer's Report A-149 for October 31, 2013, with a Cash Balance of $2,747,853.17.
  1. To Accept the Certification of No Over-expenditures:

Pursuant to N.J.A.C. 6A:22-2.11(c)3, I, Barry Parliman, Board Secretary, certify that as of October 31, 2013, no budgetary line item account has obligations and payments (contracted orders) which in budgetary line item account has obligations and payments (contracted orders) which in total exceed the amount appropriated by the District Board of Education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1, that the District financial accounts have been reconciled and are in balance.

______

Board Secretary Date

  1. To Accept Financial Reporting:

Through the adoption of this resolution, we, the Lakehurst Board of Education, pursuant to N.J.A.C. 6A22-2.11(c)4 certify that as of October 31, 2013, after review of the Secretary’s monthly financial report (appropriations section) and upon consultation with the Business Administrator and other appropriate district officials, that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:22-2.11(c )4 I-VI and that sufficient funds are available to meet the district’s financial obligations for the of the fiscal year.

  1. To Approve a two-year contract with Touzer-Trane for inspection and preventative maintenance services for HVAC systems for the period, November 1, 2013 through October 31, 2015, at the cost of $7,100.00 per year.

FINANCE (continued)

  1. To Approve a contract with Touzer-Trane for a block of thirty hours for HVAC repair and control work at a cost of $3,750.00, for the period, November 1, 2013 through October 31, 2014.
  1. To Approve the 2013 - 2014 Joint Transportation Agreement between the Manchester Township School District (Host) and Lakehurst Borough (Joiner).
  1. To Approve Sodexo Management, Inc. to provide the District food service for the 2013-2014 school year as follows:

RECOMMEND that the Board of Education, on the recommendation of the School Business Administrator approve a one-year contractual agreement Addendum beginning July 1, 2013 and ending June 30, 2014 with Sodexo Management, Inc. (FSMC), food management provider for the LakehurstSchool District.

FEES

General Support Services Allowance. General Support Services Allowance equal to Sixteen Thousand Three Hundred Eighty Six Dollars ($16,386.00) for the 2013-2014 contract year, payable in ten equal installments of One Thousand Six Hundred Thirty Eight Dollars ($1,638.00), September through June, computed at the end of each Accounting Period and prorated for any partial Accounting Period. Partial Accounting Period shall be defined as a period of time less than one (1) month.

Management Fee. District shall pay Sodexo a Management Fee in an amount equal to Four Thousand Two Hundred Sixty Dollars ($4,260.00) payable in ten (10) equal installments of Four Hundred Twenty Six Dollars ($426.00), September through June for the 2013-2014 contract year. The Management Fee shall be calculated at the end of each Accounting Period during the school year and prorated for any partial Accounting Period. Partial Accounting Period shall be defined as a period of time less than one (1) month.

A Motion was made by Mr. Malden and seconded by Mr. Hanily to Approve Finance Items 1 - 9.

ROLL CALL VOTE:

Mr. HanilyAye

Mr. MaldenAye

Mrs. ChillemiAbsent

Mrs. SeptorAye

Mr. OliverAye

P.PERSONNEL

  1. Name:Michele Welch

Date:October 23, 2013

Topic:Using the IPAD to Enhance Communication Skills

Place:Regional Professional Development Academy

Monmouth Mall, Route 35 & 36,

Eatontown, N.J. 07724

Cost:Mileage

PERSONNEL (Continued)

  1. Name:Jennifer Gennarelli

Date:December 17, 2013

Topic:Meeting AD/HD Challenge

Place:Regional Professional Development Academy

Monmouth Mall, Route 35 & 36,

Eatontown, N.J. 07724

Cost:Mileage

  1. Name:Dr. Clifford Barneman and Stephanie Rucci

Date:January 10, 2014

Topic:Curriculum & Instruction Leadership Symposium:

Implementation of the Common Core

Place:Stockton College

101 Vera King Ferris Drive, Galloway, N.J. 08205

Cost:Mileage

  1. To Accept with regret, the resignation of second grade teacher Kathleen Bixby, effective January 3, 2014.
  1. To Approve and Confirm the phone poll of November 4, 2013 for Joanne Putvinski as aHome Instructor (not to exceed five hours per week) for the 2013-2014 school year.
  1. To Approve Caryanne Mine as a long-term substitute for the 3rd/4th grade Resource Center Teacher Position from approximately January 6th 2014 until March 2014 pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve and Confirm the phone poll of October 16, 2013, for the hiring of Kristin DiPietro as a Part-time Special Education Teacher Assistant (Step 5) for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve and Confirm a phone poll of November 13, 2013 for the hiring

of Jessica LaMonica as a Long-Term Substitute for the Second Grade Teacher

fromNovember 18, 2013 until December 20, 2013.

  1. To Approve and Confirm a phone poll of November 13, 2013 for the hiring of Jessica LaMonica at Step 1 as a Full-Time Second Grade Teacher for the 2013-2014 (position begins January 6th, 2014) for the remainder of the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve for the hiring of Dan Martinat Step 1 as a Part-Time (1/5th) Instrumental Music teacher for the 2013-2014 (position begins December 9th, 2013) for the remainder of the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve and Confirm the hiring of Tracy Colon as the S.T.E.M/BSI Teacher (one period per day) for the 2013-2014 school year.
  1. To Approve the tentative shared-service agreement with Island Heights Grade School to share the position of Chief School Administrator, Loren Fuhring.

PERSONNEL (Continued)

  1. To Approve the following stipend position for the Extended School Day/Title I/BSI Program at the negotiated rate:

Substitute Teacher Rebecca Schroeder

  1. To Approve Steven DeHaan as a Substitute Teacher for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve Maryann Papero as a Substitute Teacher for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve Marlaina Kedersha as a Substitute Teacher for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve Lucy Childs as a Substitute Teacher for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve Shannon Smith as a Substitute Teacher for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve Helen Carole Matosin as a Substitute Teacher for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.
  1. To Approve Juliana Cadmus as a Substitute Nurse for the 2013-2014 school year pending successful completion of the application process established by the Superintendent of Schools and criminal history clearance is obtained through the State of New Jersey in accordance with the law.

A Motion was made by Mr. Malden and seconded by Mrs. Septor to Approve and Confirm Personnel items 1– 20.

ROLL CALL VOTE:

Mr. HanilyAye

Mr. MaldenAye

Mrs. ChillemiAbsent

Mrs. SeptorAye

Mr. OliverAye

Q.PROGRAM

  1. To Approve and Confirm the following field trip requests:
  1. Grade:Pre-K – Foca

Destination:Lake Horicon

Union Avenue, Lakehurst, N.J. 08733

Program:Fall Curriculum

Date:November 4, 2013 (rescheduled from October 7, 2013)

Rain Date:November 5, 2013

Time:1:00 p.m. – 2:00 p.m.

Transportation:Walking

  1. Grade:6th Grade - Fitzgerald

Destination:Lake Horicon

Union Avenue, Lakehurst, N.J. 08733

Program:Veterans Day Ceremony

Date:November 11, 2013

Time:10:30 a.m. – 11:45 a.m.

Transportation:Walking

  1. Grade:MD1 – MD2

Destination:Lehmann School

1100 Airport Road, Lakewood, N.J. 08701

Program:Service Learning

Date:Nov 19, 2013

Time:10:00 a.m. – 1:00 p.m.

Transportation:Bus

  1. To approve titlechanges to the adoption of the Ocean County Kindergarten – 8th Grade Curricula for:

Social Studies, Science, Mathematics, Language Arts Literacy, Comprehensive Health and Physical Education, Technology, 21stCentury Life and Careers, Visual and Performing Arts, and World Languages

A Motion was made by Mr. Hanily and seconded by Mrs. Septor to Approve and Confirm Program Item 1 (a-c) - 2.

ROLL CALL VOTE:

Mr. HanilyAye

Mr. MaldenAye

Mrs. ChillemiAbsent

Mrs. SeptorAye

Mr. OliverAye

ANNOUNCEMENTS

  • Board MeetingDecember 17, 2013
  • Technology/BSI Night January 16, 2014
  • Holiday WorkshopDecember 10th – 12th

COMMUNICATION FROM THE PUBLIC

-There were several questions regarding various subjects from the public.

ADJOURNMENT

A Motion was made by Mr. Hanilyand seconded by Mrs. Septortoadjourn the Regular Meeting of the Board of Education at 8:25 P.M.

RESPECTFULLY SUBMITTED