Lake of the Woods Community Club

Lake of the Woods Community Club

P.O. Box 579

Wauna, WA98395

Board of Directors Meeting Minutes

September 9, 2013

Present: Tanya Michaels, Clayton Williams, Phil Blum, Genevieve Ellis, Dave Tyler, andEd Nielson,and Rich Day.

Meeting called to order at 7:00 p.m.

Minutes were approved as corrected.

Additions to the agenda; Ed Nielson added Security Cameras to New Business.

Members:

Mr. & Mrs. Wright came to the meeting to discuss the repaired water line that runs from 138th Ave. . to 139th Ave. and goes through their son’s property. They have had the property surveyed and it appears the line was outside of the allowed right of way. Dave will meet with Mark Wright when he gets back to discuss the problem and find a satisfactory solution.

Presidents Report:

Tanya Michaels said she will hold the President’s comments till later in the meeting.

1st Vice President:

Dave Tyler reported that the Wells 1,3.And 4 are running well but well 2 seems to have a sticky valvewhich might need replacing. They will check it to find out what the problem is.

Dave also mentioned that Mark Bowman from “Safe Drinking Water” talked to our Water System Manager, Tony Trotter, as a follow up to the Sanitary Survey done for Lake of the Woods and gave Tony a CD on water conservation which will be available to any member who wishes to view it. Dave also explained that the State Water Efficiency Dept. rule requires that all water companies hold a meeting for the public to attend and offer comments regarding water safety.

The Main Water Line between 138th Ave and 139th Ave is all connected at 138th and they have uncovered the old four inch line but will need to dig new route for the line down 139th to tie into the main line on 131st. Rick Jones has been contracted to do this work. Two shut off valves were discovered while doing the work which will help when repairs need to be done in that area. Dave said there are a number of valves which will need to be replaced and all the water boxes have been located except for one. Dave also asked for volunteers to train to read the newly installed meters.

2nd Vice President:

Tanya explained that the company the Board had decided to hire to do the maintenance had not responded to our inquiries so we will probably one of the other bidders to cover the next month. Rich went over the three other bidders, Ron Cleveland, Mike Youngchild, and Vendello and their credentials. As one of the bidders was in the meeting it was recommended we finish the agenda and then discuss the options after all the guests had left.

Secretary:

Phil Blum had no report.

Treasurer:

Genevieve Ellis handed out the Financial Reports for August and will bring the August Check Review Packet to the Board Members for approval in the September meeting. Genevieve explained that we needed to transfer some funds into our checking account as there have been a number of expenses for the water system and funds were running low. Two savings accounts were earmarked and she will make the transfer before the end of the week.

Genevieve passed out a current Water Shut Off List and explained what all the notations on the form indicated; and pointed out that we have quite a few accounts for the Special Water Assessment which are in arrears. She stated that statements will be going in a couple of days and some may contain a shut-off notice, reminder to pay, or a payment schedule.

Genevieve said she had transferred the Key Bank checking account to a one month CD.

Committee Reports:

Compliance Committee:There will be no September meeting.

Special Events:

Tanya reminded us of the Pot Luck Dinner to be held September 14, 2013 at 1:00 pm in Pete Rix Park. Bring a dish to feed six to eight and a chair to sit on.

Hospitality:

Two new families received a basket this past month and both seemed pleased.

Old Business:

Lake Aeration:

John Vanderpool gave Tanya more information about aeration systems and after she has had a chance to review them she will present them to the LOWCC Board at the October meeting,

New Business:

Lot 198:

Mr., Pratt gave Tanya plans for a fence he plans to put up in his yard which follow the Architectural guidelines. They were approved by general consensus of the Board.

Message Phone:

It was suggested that a new message be put on the phone explaining that it is only a message phone and someone will try to get back to them within 48 hours. That will be done along with adding that if it is a water problem to please contact a member of the board for more immediate help.

Fund Request Procedures:

Tanya has just received the Reserve Study and hasn’t really had time to go over it in any depth but will give us a recap now and then will send a copy via e-mail to all the directors tomorrow. After everyone has a chance to read it she will call a meeting to have an informal discussion about the study and to present ideas or clear up questions before our next Board Meeting in October.

All the guests left and the meeting resumed:

A discussion was held regarding a maintenance person for the next couple of months.

Dave Tyler moved to contract Vendello Enterprises for September and October subject to the same terms that are in the Maintenance Contract. MMSP

Meeting adjourned at 9:00p.m.

Respectively submitted by

Phil Blum,

Secretary

Motions

September 9, 2013

1. Dave Tyler moved to contract Vendello Enterprises for September and October subject to the same terms that are in the Maintenance Contract. MMSP

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