Villa Monterey Condominium Owners Association
Board of Directors Meeting Minutes
December 11, 2007
PRESENT
Aaron Christopher, President; Joan Pietila, Vice President; Barbara Niendam, Treasurer; Christine Dore, Secretary; Kerry Grace, Member at Largeand Kathy Michaels representing Preferred Property Managers (PPM).
CALL TO ORDER
The meeting was called to order at 6:30p.m.
MINUTES
The minutes of the November 13 meeting were approved as written. The minutes of the November 13, 2007 Executive Session were approved as written.
FINANCIAL
PPM provided preliminary balance sheets for the months of October and November. Final financials will be provided at the next meeting.
DELINQUENCY RECAP
The Board reviewed the delinquency recap sheet provided. PPM confirmed that #2 and #3 on the list will have lien letters sent. It was noted that no lien had been filed. The Board authorized proceeding with normal collection procedures on all delinquent homeowners on the list.
ARCHITECTURAL
9791 Rimpark – Window Replacement – The Board approved the ARC request pending Chuck Owens final review of the file.
10270 Melojo – Security Camera – The Board approved the ARC request pending Chuck Owens final review of the file.
9276 Caminito Del MarFil – Window Replacement – The Board approved the ARC request pending Chuck Owens final review of the file.
5341 Outlook Point – Patio Cover – The ARC was tabled pending further information.
OLD BUSINESS
Handicap Parking – The Board reviewed the request from two homeowners to park in handicap parking. Upon motion made, seconded and carried, permission was granted to 9735 Cmto De La Fada and 10296 Mirabel Lane.
Villa Monterey Condominium Owners Association
Board of Directors Meeting Minutes
Page 2
December 11, 2007
Painting Project – PPM reported that they had been in touch with the ICI Dulux representative who would provide the specifications previously provided and also put together the paint color schemes.
Sidewalk Repairs – PPM reported that Treebeard Landscape was working on bids for the necessary repairs throughout the community.
NEW BUSINESS
Insurance – The Board reviewed the proposal from Timothy Cline Insurance Agency for replacement of the existing State Farm policy. Upon motion made, seconded and carried, the proposal submitted was approved. PPM is to confirm with the agent that their policy meets the requirements set out in the CC&Rs.
Wood Replacement –The Board reviewed three bids for the replacement of wood in Phase 1 of the painting project. Upon motion made, seconded and carried, Top Notch Construction’s bid was approved pending PPM reviewing the bid with Andy Attwood.
Document storage – The Board discussed the proposed document storage criteria provided by PPM. It was the concensus of the Board to adopt this policy. The Board will start reviewing the files in storage based on this policy.
SHOW CAUSE HEARINGS
9795 Rimpark – Unapproved mailbox – PPM reported that the homeowner will be changing the mailbox.
9783 Rimpark – Unapproved mailbox – PPM reported that the homeowner will be changing the mailbox.
9780 Rimpark - Unapproved mailbox – PPM reported that the homeowner will be changing the mailbox.
10120 Gayuba – Unapproved Light Fixture – The Board requested PPM write a final warning letter to the homeowner.
5464 Oakleaf – Tree growing too large in patio - The Board requested PPM write a final warning letter to the homeowner.
CORRESPONDENCE
The Board reviewed correspondence for the month. The Board requested that PPM contact 9865 Rimpark regarding reimbursement for veteranarin bills. The homeowner will need to provide some proof that the dog ate poison put out by a vendor of the Association.
Villa Monterey Condominium Owners Association
Board of Directors Meeting Minutes
Page 3
December 11, 2007
The next meeting will be scheduled for January 8, 2008
ADJOURNMENT
The meeting was adjourned at 8:20 p.m.
Respectfully Submitted:
Kathy Michaels Christine Dore
Recording Secretary Secretary