Krl / Spd / Cwo Employees

Krl / Spd / Cwo Employees

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BOOKING OF KRL COMMUNITY HALL RAWALPINDI

(KRL / SPD / CWO EMPLOYEES)

Date: ______

P No. ______Designation: ______Name:

CNIC No______SPS _____ Division/Section______

(Attach photocopy)

Tel Off: ______Tel Res: ______Mobile: ______

Residential Address: ______

______

Type of Function: ______No. of Guests:

(Please indicate, whether “Barat”, “Walima” or “Mehndi” of self / son / daughter / sister or otherwise)

Hall required: / Single / On / Date:
Double / Time:From: To:

(Tick  appropriate box)

Signature: ______

(Host of the function)

Payments:Through crossed cheque in favour of KRL Foundation.

OR cash deposit: HQ KRL Foundation, Near IICS Building,

KRL Road, Rawalpindi. Tel. 051- 9268296, Fax: 051- 4479597

a. Rent of Hall (s)Rs.

b. EDL ChargesRs.

c. Adv Tax @ 5%Rs.

d. Security MoneyRs.

TotalRs.

Received vide KRLF Receipt No.______dated ______

INSTRUCTIOINS OVERLEAF

Instructions / SOP for KRL/SPD/CWO Employees 2/3

1. Foreigners shall not, repeat NOT, be invited.

2. Please provide (a week prior to commencement of the function):

  1. List of guests.
  2. Name of caterer and list of his workers on a letter-head, along with copies of their CNICs.

3. Your representatives shall be posted at the Entrance Gate all the time to identify your guests.

4. All guests shall bring their CNICs, in original, to prove their identity.

5. All vehicles will be checked security-wise before entering the premises.

6. Fireworks and gun/pistol firing shall be strictly prohibited.

7. Playing of Band/ Drum etc. shall be strictly prohibited in the colony area.

8. Nailing on the walls/wooden-paneling for decoration purpose shall be strictly prohibited.

9. Damage, if any, to building, material and property, etc., shall be charged at actual.

10. Participants shall not be allowed to stroll through residential area of the Colony.

11. All such reservations can be cancelled without assigning any reason, if Hall is required for any official/semi-official purpose.

12. Usage Timings:

  1. Summer:Noon:1200 hours to 1600 hours April  Sept

Evening:2000 hours to 0000 hours

  1. Winter:Noon:1100 hours to 1500 hours Oct  March

Evening:1900 hours to 2300 hours

13. Payments:

Facility / Cadre / Rent of the Hall
Main Hall / Officers / 13,000 (+ Tax @ 5% U/S 236D,ITO 2001,Fin Act 2014)
Staff / 9,000 =
Adjacent Hall / Officers / 13,000 =
Staff / 9,000 =
Extra-usage / Over-stay: Charges per hour (officers/staff) / 5,000
Usage of gas (to be billed later) / Actual
Security Money (Refundable) / 3,000
External Decoration Lighting (Optional) For Night Functions Only Officers
Staff / 6,000 +5% Tax
4,000 + 5% Tax
Provision of Furniture, Crockery/Cutlery and waiter service for all categories / 120/- per head + 5% tax

14. Cancellation charges/refund of money

From the date of bookingRefund

a.More than 40 days= 100%

b.Less than 40 days but more than 30 days= 50%

c.Less than 30 days but more than 10 days= 25%

d.Less than 10 days= Nil

e.Due to certain emergency or any incident= 100%

(Subject to verification and approval by MD)

Undertaking: I have read the instructions and will comply with them.
Signature of Host______ / For Booking, Complaints & Suggestions:
Tel: Direct 051-9268296 Exchange 051-9268151 Ext 3214
Fax: (051) 4479597

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Phone: 051-9268296

Fax: 051-4479597

UNDERTAKING

1.I undertake that Mr. / Miss ______(give name of bridegroom/bride) is my ______(give relationship). He/she is my dependant / non-dependant (please indicate appropriately).

2.I, the undersigned, hereby undertake the responsibility of all liabilities and dues against damage to the property of KRL Community Hall(s), if any or any violation of SOP for use of hall during the wedding function to be held on (date) ______from ______hrs to ______hrs.

Signatures:

Name:

PNo Designation:

Division:

COUNTERSIGNED BY

(Head of the Division)

Admin Division: To please verify the above statement at Para-1 (Doc Section) and return the form to KRL Foundation.

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