ANNUAL GENENERAL MEETING

KIRKHOPE VILLAGE HALL, ETTERICKBRIDGE

17TH JUNE 2015

  1. WELCOME AND INTRODUCTIONS:

Chairman John Brown opened the meeting and welcomed those present. He thanked Kirkhope Village Hall committee for their hospitality; he also thanked Redpath for hosting the last Federation meeting in February.

  1. SEDERUNT:

John Brown (Newstead), David and Dorothy Robson (Ashkirk), Alex Inglis(Darnick), Fiona Walters , Jenny Mushlin (Fountainhall), George Jack, Kay Ross, Alison Blackadder (Kirkhope), Gordon Webster, Irene Douglas (Yarrow Feus), Jim Wilson, Janet Sykes (Maxton), Kay Warner, Jennifer White, (St Boswells)Joan Fotheringham, Roddy Beaston, Iain Mcdonald (Caddonfoot)

  1. IN ATTENDANCE:

Jan Laing (The Bridge)

  1. APOLOGIES:

Sandra Brown (Newstead), Peter Kemp (Bowden), Ron Anderson (Darnick), Bob Anderson (Gattonside), Gill Yellowlees (Redpath)

  1. MINUTES OF THE AGM HELD ON THE 18TH JUNE 2014:

The minute was adopted as a true record by Iain McDonald and seconded by Dorothy Robson

  1. MATTERS ARISING:

The useful hints guide referred to in the minute produced by Mark Douglas will be re circulated.

  1. PRESENTATION – THE BRIDGE:

Jan gave a brief overview of the Scottish Borders Community Development Company trading as the bridge and spoke about the various different services available to members.

  1. CHAIRMANS REPORT:

Another year which we know started with a shocker in that our secretary Rob Nicolson from The Bridge tendering his resignation and was finishing from The Bridge that very week. On the committees behalf, I presented Rob with a bottle of Jack Daniels which he could not promise its ageing process.

On the up side we welcomed Jan Laing who stepped into Rob’s place, who has been finding her feet but has slotted into her role as though she had been at the Bridge for years.

We had two meetings since the last AGM at Lilliesleaf and Redpath both of which were well attended. The main points from this meeting were refurbishments and water rates.

There has been a slowdown in requests for grants, but I am sure that will be about to change, as I am sure you will have had contact with your committees to say there is still cash left in the pot.

My thanks to St Boswells “AGM” Lilllisleaf and Redpath for hosting our past meetings, to Iain for keeping a tight reign on our accounts, to Jan for her input through her first year, and you the hall committee members who keep our halls in the forefront of our communities.

  1. TREASURERS REPORT:

Ladies and gentlemen I hope you have a copy of the accounts for the year ending 31st March 2015

We Started the year with a balance of £9,063.52, carried over from the previous year and received a grant, in August, from SBC for £15,093.00. It is to be hoped that they continue to fund the work we do and recognise the massive contribution we make to our communities.

During the year we made 7 grants totalling £11,713.00 to 7 different halls.

In total our expenditure for the year was £12,604.15, resulting in an under-spend of £2,488.85 compared to the SBC grant.

When this under-spend is added to the £9,063.52 opening balance gives a year end closing balance of £11,552.37.

The following should be noted:

  1. A grant cheque for £500 was not cashed before the end of the financial year.
  2. The present operating balance is therefore £11,052.37
  3. We like to maintain an emergency reserve of £2,000

If there are any questions, I will do my best to answer them.

Proposed acceptance of accounts :Joan Fotheringham

Seconded:John Brown

  1. ELECTION OF OFFICE BEARERS FOR 2015/16

Nomination for the post of Chair – John Brown

Proposed:Iain Mcdonald

Seconded:Kate Warner

Nomination for the post of Treasurer – Iain Mcdonald

Proposed :Joan Fotheringham

Seconded : Dorothy Robson

The Bridge will also continue to act as Secretariat to the Federation.

There being no further business the Chair closed the Annual General Meeting.