Kingstone and Thruxton Group Parish Council

KINGSTONE AND THRUXTON GROUP PARISH COUNCIL

Parish Clerk – Mrs R Craine, 48 Cottons Meadow, Kingstone, Hereford, HR2 9EW

Telephone – 01981 250692

18 May 2016

To Members of the Council

You are hereby summoned to attend the Annual Meeting of Kingstone and Thruxton Group Parish Council on Wednesday 25 May 2016 at 7.30pm in the Village Hall, Kingstone. This will be preceded by:

ANNUAL MEETING FOR THE PARISH OF KINGSTONE

ANNUAL MEETING OF THE PARISH OF THRUXTON

AGENDA FOR OPEN PARISH MEETINGS

1.  To receive apologies for absence.

2.  To approve and sign as correct the minutes of the annual Parish meetings 27 May 2015.

3.  Chairman’s report.

S Walker,

Chairman to the Council

AGENDA FOR ANNUAL PARISH COUNCIL MEETING

1.0  Election of Chairperson.

2.0  To receive apologies for absence.

3.0  Declarations of Interest & Dispensations. To receive declarations of interest & to consider any written applications for dispensation.

4.0  To approve and sign as correct the Minutes of the meeting of 13 April 2016. (Already circulated).

5.0  Public question time.

6.0  To Co Opt Parish a Councillor to fill vacancy.

7.0  Declaration of Acceptance of Office and Notification of Financial Interest forms to be completed by all Councillors. Remind councillors to check Register of Interest forms and update if necessary.

8.0  Election of Vice-Chairman.

9.0  To confirm representatives to:

·  County Association of Local Councils.

·  Sports Association.

·  Parish Hall Committee.

·  William Hoskyns Trust.

·  Consolidated Charities.

·  John Smith Charity.

10.0  Report from Locality Steward.

11.0  Local police report.

12.0  Report from Ward Councillor.

13.0  Risk Schedule updated.

14.0  To consider adoption of revised Financial Regulations.

15.0  To consider adoption of revised Standing Orders.

16.0  Finance

16.1 Responsible Financial Officers Report (see attached),

16.2 Internal Auditors report,

16.3 To consider Financial Statements (see attached),

16.4 To consider Adoption of Annual accounts, cash book and petty cash book. 16.5 To consider External Auditor Return Annual Accounting Statement.

16.6 To consider External Auditor Return Annual Governance Statement.

16.7 To consider :

Invoices:

Laptop and printer – £512.06

Insurance

HALC training - £36.00

Receipts:

HMRC VAT repay - £592.38

Precept - £5000.00

Lengthsman/P3 Grant - £800.00

Other:

Bank and Grant Balances.

17.0  Village Hall Committee Report.

18.0  Sports Association Report.

19.0  Lengthsman Scheme.

20.0  Parish Paths Scheme.

21.0  Neighbourhood Plan update.

22.0  Planning.

Applications for consideration:

APPLICATION NO & SITE ADDRESS: 161419 - Land South West of The Bank, Kingstone, Hereford, Herefordshire HR2 9HD. Proposed extension to existing goat house

APPLICATION NO & SITE ADDRESS: 161412 - Stoney Court Poultry Ltd, Stone Street, Madley, Hereford, Herefordshire HR2 9NH Redevelopment of existing poultry unit involving the decommissioning of 4 No. existing poultry buildings and the erection of 8 No. replacement poultry units together with associated infrastructure of feed bins, site office, hardstandings and drainage attenuation pond.

23.0  To consider obtaining a defibrillator.

24.0  To consider quotes for an oak tree to celebrate the Queen’s 90th birthday.

25.0  To consider Flavex and landscaping.

26.0  To note information sheet. Sheet to include update on previous action points and a list of correspondence received

27.0  Matters notified to Clerk for agenda of next meeting.

Subject to Council Resolution this Item may be held in Closed Session

28.0  Clerk’s Annual Performance Review and associated annual incremental salary increase.

29.0  Date and time of next meeting.

Members of the public and press are invited to attend these meetings

Rachel Craine

Clerk to the Parish Council

INFORMATION SHEET

Information regarding the CIL consultation

Golden Valley Locality Briefing 18/3/16

Community Infratructure Levy consultation starts today

Golden Valley Locality Briefing 11th March 2016

Herefordshire Council Community Technology Grant - Final round

Herefordshire Rural Hub E-news April 2016

Golden Valley Locality briefing 24 March 16

Golden valley Locality Briefing 15th April 2016

WW1 Centenary - The Home Front Open Day - May 7th

Last Minute bookings for HALC training sessions

Callow & Haywood HRA/SEA Addendum consultation

151314 - Update and Committee date (6th June)

Golden Valley Locality Briefing 8th April 2016

Police & Crime Commissioners Election - Statement of Persons Nominated & Notice of Poll

Invitation to a National Conference - Good Grief, The Loneliness of Bereavement

Southern Area Meeting (SAM) papers 11-4-16

Custom and Self Build Register

Community Infrastructure Levy - We want to hear your view

Golden Valley Locality Briefing 1st April 2016

Herefordshire Rural Hub newsletter May 2016

Final bookings for 'Audit Answers' tomorrow at midday in the HALC offices.

Change of Contract Director

Last minute training bookings

Golden Valley Locality Briefing 22nd April 2016

RESURFACING PROGRAMME - APRIL/MAY 2016 - 18.04.16

FINAL RESURFACING AND SURFACE DRESSING PROGRAMME 2016/17

Information Corner and attachments

Seminar Programme 2016

Golden Valley Locality Briefing 6th May 2016

Parish Newsletter for May

Herefordshire Council Funding Update - May 2016

Golden Valley Locality Briefing 29/4/16

Herefordshire Rural Hub newsletter May 2016

Final bookings for 'Audit Answers' tomorrow at midday in the HALC offices.

Change of Contract Director