MINUTES
OF THE
BOARD OF DIRECTORS
OF THE
KENTUCKY RIVER AREA DEVELOPMENT DISTRICT
HELD
JUNE 26, 2013
CALL TO ORDER AND WELCOME
Chairman Mayor James W. Craft called the meeting to order and noted the passing of citizen member Rufus Fugate asking everyone to keep is family and friends in their thoughts and prayers.
INVOCATION
Reverend John Pray gave the invocation.
PLEDGE OF ALLEGIANCE
Chairman Mayor James W. Craft led in the Pledge of Allegiance to the Flag.
CALL OF ROLL
Mayor Scott Cornett called the roll with the following members present:
*Denotes designated representative
BREATHITT - Mayor Rose Wolfe
Gary Campbell
Ray D. Moore
Ellis Tincher
KNOTT - Mayor Scott Cornett
LEE - Judge Steve Mays *Sharon Jackson
Chuck Caudill, Jr.
LESLIE - Judge Jimmy Sizemore
Hiram Cornett
LETCHER - Judge Jim Ward
Mayor James Wiley Craft
Jack Burkich
James McDannel
PERRY - Judge Denny Ray Noble
Mayor Pat Wooton
Reverend John Pray
Derrick Bowling
WOLFE - Judge Dennis Brooks
Mayor Gay Campbell *Pam Pilgrim
Judy Caldwell
Roger Milligan
APPROVAL OF MINUTES
A motion was made by Jack Burkich to approve the minutes of the May 22, 2013 Board meeting; Motion seconded by Chuck Caudill, Jr.; Motion carried.
APPROVAL OF FINANCIAL REPORT
A motion was made by Jim McDannel to approve the Treasurer’s Report as presented; Motion seconded by Hiram Cornett; Motion carried.
KY RIVER ADD OVERVIEW
Mike Miller gave a brief overview of KY River ADD’s operations and finances and his expectations over the next several years as follows:
· Performance Contracts – currently KY River ADD has 41 active performance contracts and three pending contracts with an approximate value of $48,000 to the ADD. The total value of all contracts not billed for yet is approximately $500,000 over the next three years.
· Aging Program – The Aging Program will receive a cut of $140,000 in state and federal funding for FY-2014. By generating outside revenue, none of the ADD’s subcontractors are taking a cut. Their budget amounts will remain the same as FY-2013’s.
LKLP Community Action Council has made the decision that they can no longer feasibly sub-contract with the ADD for Homcare Services. There, the Homecare Services for Perry, Knott, Leslie and Leslie Counties will be done in-house. Four full-time and one part-time employee’s were hired to begin July 1, 2013 in providing those services.
From May of 2012 to May of 2013, 41 clients were added to the Consumer Directed Option (CDO) Program. Last month 240 clients were visited and 34 clients were trying to obtain approval for the program. In the future the CDO program is expected to continue to grow as resources are reduced and families have less disposable income.
Mike introduced, new employee, Thomas Cole. Mr. Cole makes the third CDO Support Broker hired in the last 18 months. KY River ADD now has eight CDO Support Brokers.
· Financial – Mr. Miller noted that he is positive regarding the financial outlook of the ADD. At any given time the ADD has in excess of $2.3 million or approximately 65% of the annual budget in the bank. The normal for reserves is 50% of the annual budget. Also, a surplus of approximately $150,000 is anticipated for this year.
Mr. Miller expressed appreciation to the mayors and judges for allowing KRADD staff to administer contracts for their cities and counties.
KY River ADD has 28 employees and is expected to continue to grow. In the next 36 to 48 months that 240 clients in the CDO program has the potential to grow to 350-400 easily.
Mr. Miller stated that the ADD’s biggest obstacle at the time is very limited office space.
BUSINESS
ADF Projects
Annette Napier reported that the ADF Committee had the following projects for consideration:
· CITY OF BEATTYVILLE - $3,879 – toward the renovation of the Beattyville City Park.
· CITY OF CAMPTON- $590 – toward the purchase of a computer for the mayor’s office
· PERRY COUNTY - $5,633 – toward the purchase of a handicap lift for the county pool
· CITY OF BUCKHORN $1,273 – toward the purchase of computer software
Gary Campbell made a motion to accept the ADF Projects as presented; Seconded by Derrick Bowling; Motion carried.
Leadership Award Nominations
Mike Miller announced that Leadership Award Nominations would be mailed out this week. The deadline for Leadership Award Nominations will be July 24, 2013
Citizen Member Nominations
Mike Miller noted that several citizen member’s terms will expire in August 2013 as follows: Breathitt County – Ellis Tincher and Gary Campbell; Knott County – Richard Pigman; Letcher County – Jack Burkich and Jim McDannel; and Perry County – Reverend John Pray.
Citizen Member Nomination forms will be mailed this week to Board Members, agencies and individuals in the corresponding counties; the deadline for Citizen Member Nominations is July 26, 2013.
Aging Contract Extensions
Peggy Roll explained that this year is a procurement year for Aging contracts therefore all contracts officially end on June 30th. However, state and federal allocations were received only one week ago, not allowing reasonable time to get the contracts completed and approved.
Ms. Roll asked the Board for permission to extend the current contracts through August in order to have enough time to get the contracts out and get approval by the state. The new contracts will be brought before the Board for approval once they are approved by the state.
Jim McDannel made a motion to extend the current Aging contracts through August; motion seconded by Judge Jimmy Sizemore; motion carried.
Homecare In-House
Peggy Roll noted that LKLP Community Action Council made the decision to drop Homecare home making and personal care services from their procurement contract. The state has been notified and they issued a waiver for KY River ADD to bring the services in-house. Peggy explained that aides have been hired and ready to start work on July 1st, however Board approval is needed to bring it in-house.
Jack Burkich made a motion to bring Homecare Services in-house for Leslie, Knott, Letcher and Perry Counties; motion seconded by Chuck Caudill, Jr.; motion carried.
OTHER BUSINESS
Mike Miller introduced Ms. Karen Kelly, District Director from Congressman Harold Rogers Office and Grayson Smith Field Representative from Congressman Harold Rogers Office for Perry, Knott, Letcher, Breathitt and Wolfe Counties.
Mike also introduced Ben Hale from Department for Local Government and Adam Abbott, part-time summer employee for KY River ADD.
ADJOURNMENT
With no further business to discuss the meeting was adjourned.
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Mayor James W. Craft, Chairman
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Mayor Scott Cornett, Secretary