Kent Police Pension Board
Performance Monitor
This document provides Kent Police Board members with an overview of the performance of the Kent Police Pension Scheme as at October 2016.


Kent Police Pension Board Performance Monitor

Internal Dispute Resolution Procedure 2015-16

Case / Received / Stage1 / Received / Stage 2
a / GAD v Milne calculation of benefits / 27.03.16 / 19.04.16 / 09.10.16 / 06.01.17
b / Reckonable service / 09.02.16 / 01.03.16 / Time expired / Time expired
c / Crystalization of benefits and application of enhanced primary HMRC lifetime allowance protection. / 06.07.16 / 04.08.16 / 04.08.16

Medical Appeals

Permanency/Medical Unfitness

Permanent Disability/ Medical Unfitness / Number of cases / Cost & Cost Avoidance
Pension Authority cases upheld / 4 / £350k
Pension Authority cases not upheld / 0 / £0
£350k

Injury Awards

Injury Award / Number of cases / Cost & Cost Avoidance
Pension Authority cases upheld / 2 / £360k
Pension Authority cases not upheld / 0 / £0
£360k
Injury Award % of disability related earnings capacity / Number of cases / Cost Avoidance
Pension Authority cases upheld/ withdrawn / 1 / £180k
Pension Authority cases not upheld / 2
Pension Authority cases upheld / 2 / £360k
£540k
Pension Authority Cost Avoidance £ 1.2M

Pension Ombudsman Cases

Case / Subject / Outcome
No new cases

Pension Administrator Activity Analysis

Notes *141 new starters for the Police Pension Scheme 2015 (CARE scheme) to be loaded still which have been received from Kent Police payroll – issues with loading onto Pension system (Altair) which has now been rectified and will be loaded asap

** 7 refund of contributions & 43 deferred benefits

*** includes 23 deferred benefits into payment

**** includes 7 transfer (certificate of service) from another Police force

Kent Police Pension Board Risk Management

Likelihood of risk arising / Impact
High likelihood
low impact level / High likelihood
High level of impact
Low likelihood
Low level of impact / Low likelihood
High level of impact

Administration

1.  / Failure of the Pension Administrator to create and maintain scheme member records
2.  / Failure of payroll to provide the Pension Administrator with timely new entrant records
3.  / Failure of payroll to provide the Pension Administrator with timely leaver data
4.  / Failure of payroll to deduct member contributions
5.  / Failure of Pension Administrator to produce and issue Annual Benefit Statements to scheme members
6.  / Failure to ensure Kent Police retains accurate data of member pay/hours
7.  / Failure of payroll to apply timely and correct pension increases
8.  / Pension Fund systems and data may not be secure and appropriately maintained including business continuity plans in respect of system failures.
9.  / Pensioner payroll systems and data may not be secure and appropriately maintained including business continuity plans in respect of system failures.
10.  / An effective performance management framework is not in place for the Pension Administrator
11.  / Failure of Scheme Manager to implement auto enrolment protocols and process.
12.  / Failure of Scheme manager to implement GMP reconciliation.

Funding

1.  / Funding is not sufficient to meet its obligations and liabilities
In relation to; Ill health retirements Funding of injury awards
2.  / Failure to ensure injury awards are managed in accordance with Home Office Guidance

Governance

1.  / Failure of Board members to understand issues due to lack of KSU
2.  / Failure to adhere to relevant statutory regulation including updates from the Home Office
3.  / Failure to adhere to relevant statutory regulations including updates from the Home Office including HMRC tax regimes/protocols
4.  / Failure to have proper terms of reference.
5.  / Failure to have a Conflict of Interest policy and protocol to manage in a fair, balanced proportionate and timely way potential conflicts of interest for Board and associated stakeholders
6.  / Failure to publish information about the Kent Police Pension Board Pension Board
7.  / Failure to apply risk controls for the management and administration of the Police Pension Scheme
8.  / Failure to appoint Board Representatives in accordance with the Police Pension Regulations 2015

Scheme Membership

Active / 3113
Deferred / 992
Pensioners / 3628
Total / 7733
Active / 987
Deferred / 1001
Pensioners / 3716
Total / 5704
Changes in scheme membership
Active / - 2126
Deferred / +9
Pensioners / +88
Active / 2163
Deferred / 33
Pensioners / 5
Total / 2201

Bespoke ECC Training undertaken to date.

E Learning Monitor

Board Member Attendance Monitor