July 8, 2013
The County Commissioners’ meeting was called to order in their meeting room at 9:00am. All members were present.
(1)
Board Reports –
M. Manus discussed his meeting last week with Forest Service District Ranger Gayne Sears. He reported on the opening of the Tribal Cultural Center last week. Also discussed was the draft OHV ordinance. The Board discussed budget planning for 2014.
K. Skoog discussed her review of the Shoreline Master Plan comments.
(2)
EXECUTIVE SESSION. Human Resource Coordinator Shelly Stafford requested an executive session to discuss collective bargaining pursuant to RCW 42.30.140(4)(a) for eight minutes from 10:10a.m. to 10:18 a.m.
(3)
Prosecuting Attorney Tom Metzger and Sherman Knapp Deputy Coroner Kerry Allemand requested the County’s financial assistance with an indigent’s burial, noting there has been no next of kin found and in that case the County is responsible for disposal of the remains. T. Metzger requested authorization for cremation which will be paid with funds available in the Coroner’s budget. Motion was made by K. Skoog to approve the request for an indigent cremation. Motion was seconded by S. Kiss and passed unanimously.
(4)
T. Metzger discussed the OHV State law and the County’s current draft OHV ordinance.
(5)
Auditor Marianne Nichols, County Clerk Tammie Ownbey, Treasurer Terri Miller, Sheriff Alan Botzheim and Assessor Jim McCroskey met to discuss their salaries. Also present was T. Metzger and The Miner reporter Don Gronning. T. Ownbey discussed Resolution 2012-44 which was passed the last day of the prior Board which puts the Citizen Salary Commission in charge of setting the salaries of all elected officials rather than only the Commissioners. T. Ownbey provided a background on the salaries of the elected officials and presented three proposals for adjustments to the current salaries. M. Nichols noted that due to budget cuts the elected officials work all desks within their departments. It was also noted the salaries for the Prosecuting Attorney and District Court Judge are set by the State so those positions are not included in the salary adjustment request.
(6)
Budget Discussion - Present were M. Nichols, T. Metzger and Data Processing Coordinator Jill Shacklett. The budget process was discussed. J. Shacklett and M. Nichols discussed current expense funds and stand-alone funds. M. Nichols stated it is the legal obligation of the Auditor to provide each department budget sheets for the ensuing budget. The 2014 budget sheets will be sent out today from the Auditor’s office and are due back to the Auditor by the second week of August.
(7)
The Board recessed for lunch.
(8)
Public Works Update – Present were County Engineer Don Ramsey and Senior Design Construction Engineer George Luft.
Roads: Items discussed were: vegetation mowing in Districts 1 and 2; chip-sealing update; pledges have been received in the approximate amount of $45,000 for the Scenic By-Ways project at Eagles Nest; first touch on a request from Fish and Wildlife regarding snow plowing at a snowshoe trailhead near Horseshoe Lake; and a first touch on the re-scoping of the Rustler’s Gulch project to qualify under the Paths and Trails fund.
Buildings and Grounds: The storage space project at Counseling Services has been completed. The Hall of Justice’s new heating and air conditioning unit’s electrical consumption report shows a one-month savings of $950.00.
Solid Waste: The Department of Ecology’s biennium Coordination Prevention Grant in the amount of $123,000 for hazardous waste and recycling will be coming to the County. Also, Solid Waste is considering applying for a grant in the amount of $50,000 for litter control along the County roads.
(9)
Community Development Director Mike Lithgow and the Board discussed parks, recreation and timber.
(10)
Gary Prewitt with Eastern Washington ATV Association discussed the State ATV law (RCW 46.09 Off Road Vehicle Law).
(11)
Motion was made by K. Skoog to continue the meeting to July 9, 2013. Motion was seconded by S. Kiss. Motion carried.
July 9, 2013
The meeting was continued. All members were present.
(12)
Recent high school graduate Sydney Siemsen, Counseling Services DFC Coordinator Martina Coordes, Counseling Services Director Annabelle Payne and Prevention Specialist Carrie McKinley were present. M. Coordes stated that as part of a competition put on by the local Chamber of Commerce, S. Seimsen created a video on substance abuse prevention, noting the Washington Drug Free Youth program. The video won the competition. The Board congratulated Ms. Siemsen. M. Manus, on behalf of the Board, presented Ms. Siemsen with a certificate of appreciation.
(13)
David Goldsmith, Member Services Manager for Washington Counties Risk Pool provided an annual update and discussed the Risk Pool’s insurance function. Also present were M. Lithgow, D. Ramsey, Administrative Assistant to the Director Teresa Brooks, and A. Botzheim.
(14)
Counseling Services Director Annabelle Payne introduced their recently hired Mental Health Counselor Renee Morrison. A. Payne discussed the State’s budget noting community mobilization has been eliminated. She also discussed the bi-monthly ACHS meetings, the Spokane RSN contract and budget overview meeting, the Washington State Hospital Association Conference and integration efforts between Newport Hospital and Counseling Services. She also discussed various records storage options, specifically a rolling file system and a scanning option.
(15)
EXECUTIVE SESSION - S. Stafford requested an Executive Session to discuss collective bargaining pursuant to RCW 42.30.140(4)(a) for 15 minutes from 11:15 a.m. to 11:30 a.m. Also present was A. Botzheim
(16)
Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried. The Consent Agenda includes today’s Agenda, the minutes of the Board’s June 24, 2013 meeting and the following items:
Investment Earnings: $6905.70
Resolution Regarding Distribution of 2012 PUD Privilege Taxes
RESOLUTION NO. 2013-25, COMMISSIONERS’ RECORDING
Pend Oreille Crime Victim Services through Office of Crime Victims Advocacy Community services and Housing Division Stop Violence Against Women Grant
GRANT NO.2013-6, COMISSIONERS’ RECORDING
Forest Management Service Agreement Between Pend Oreille County and Northwest Management Inc. for Timber Sales Services and Timber Management
CONTRACT NO. 2013-16, COMMISSIONERS’ RECORDING
Newport Hospital and Health Care Contract Regarding Medical Services To Pend Oreille County Corrections/Jail
CONTRACT NO. 2013-17, COMMISSIONERS’ RECORDING
2013 Chip Seal Oil Delivery Contract with Idaho Asphalt, Inc.
CONTRACT NO. 2013-18, COMMISIONERS’ RECORDING
Approval of Request to Fill Two Open Dispatcher Positions within the Sheriff’s Office
Payroll Change Notices:
Counseling Services:
Carol Townley, Retirement, Effective 09-03-2013
ITS
Zachary Deiss, Tech II, $3525.46, Step 1, Effective 07-10-2013
Sheriff:
Cory Rosen, Discharge, Effective 06-27-2013
(17)
Correspondence:
7.1 Rural Resources-Governing Board Dinner, July 23, 2013
7.2 NE Tri-County Health-Board of Health Meeting July 17, 2013
7.3 R. McCroskey-2nd Quarter County Public Defender Report
7.4 B. Scudder-2nd Quarter County Public Defender Report
7.5 Fair Board-July 2nd Agenda, June 4, 2013 Minutes
7.6 K. Gentis, Bling & Sparkles- Chamber of Commerce
(18)
As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office:
Salary and Claim
Fund Fund Amount
Current Expense $ 71,262.21
Arts Tourism and Recreation $ 1,170.00
Counseling Services $ 25,718.45
Fair $ 75.00
Extension Education $ 165.33
Road $ 24.52
Solid Waste $ 98,402.95
Emergency 911 Communications $ 40,745.52
Equipment ER&R $ 35,019.86
Sheriff’s Trust $ 1,630.00
IT Services $ 9,169.67
TOTAL: $ 283,383.51
(19)
Motion to adjourn was made by S. Kiss to adjourn. Motion was seconded by K. Skoog. Motion carried.
ATTEST: s/ ______APPROVED: s/______Clerk of the Board Chair of the Board
Commissioners’ Minutes, July 8, 2013. Initial _____ Page 4 of 4