UNU/ROJF AN

(for official use only)

Agreement Form

Junior Fellows Internship Programme at the Office of the Rector

INSTRUCTIONS: The following Agreement between the United Nations University and the Applicant will be effective for the period of the internship designated below. Please read the terms below carefully. Fill in your name and internship period. Return this signed and dated form via email or post to the Office of the Rector Internship Committee.
Applicant’s Name / Internship Period:
Year: / Term:
Spring (February–May)
Fall (mid-August– mid-December)
(family) / (first)
  1. I accept the internship which has been awarded to me by the Office of the Rector, United Nations University (UNU) and I understand the following:
  1. that the UNUwill provide a subsistence allowance of 50,000 JPYat the end of each month upon successful completion of any training and/or duties assigned to me;
  2. that the UNU will provide a fixed travel allowance of 10,000 JPY at the end of each month to help offset the costs associated with my daily commute to and from the University Headquarters;
  3. that upon successful completion of the internship I will receive a certificate of completion;
  4. that I am entitled to take official UNU holidays and one personal day per monththat may be taken at a time of my choosing pending the approval of my supervisor;
  5. that I am not eligible to apply for, or be appointed to, established positions at the professional level and above carrying international recruitment status in the UNU during the period of my internship or for the six months immediately following the expiration date thereof;
  6. that the UNUwill neither arrange nor subsidize my accommodation in Tokyo;
  7. that the UNUaccepts no responsibility for costs arising from accidents and/or illness incurred during my internship and that I must, therefore, provide proof of my enrollment in a health insurance plan valid for the location and period of the internship;
  8. that the UNUaccepts no responsibility for arranging or defraying costs associated with airfare to and from Japan;
  1. I undertake the following obligations with respect to the Internship Programme at the Office of the Rector, UNU:
  1. to observe all applicable rules and directives of the UNU and to comply with Japanese laws and regulations during my stay in Japan;
  2. to refrain from any conduct that would adversely reflect on the UNU or on the Office of the Rector and not engage in any activity which is incompatible with the aims and objectives of the University;
  3. to respect the impartiality and independence required of the UNU and of the Office of the Rector and not seek or accept instructions from any Government or from any authority external to the UNU regarding duties performed as part of my internship;
  4. to keep confidential during and after my internship any and all unpublished information made known to me during the course of my internship and not to publish any reports or papers on the basis of information obtained during the programme, except with the written authorization of the Office of the Rector;
  5. to provide written notice in case of illness or other unavoidable circumstances which might prevent me from completing the internship;
  6. to complete an evaluation report as appropriate at the end of my internship and to submit it to the internship programme supervisor;
  7. to return all library materials, identification card(s), keys and any other equipment or materials to the relevant officer prior to or on the last day of my internship;
  8. to use the facilities of UNU (including phone, mail, offices supplies and etc) only for purposes consistent with my internship.
  1. I understand that the internship may be terminated by me or UNU before the expiry date of the internship by giving notice in writing to the other party.
  1. Nothing in this Agreement shall be deemed to be a waiver, express or implied, of the privileges and immunities of the United Nations or of UNU which is an autonomous organ of the General Assembly thereof.
  1. I have read the above terms governing the Internship Programme at the Office of the Rector, UNU and I accept to abide by them.
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(signature of applicant) (date)
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(certifying officer, UNU) (title)
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(signature) (date)