State Testing Apportionment Information Report Waivers
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California Department of EducationExecutive Office
SBE-005 General (REV. 08/2014) / ITEM #W-18
CALIFORNIA STATE BOARD OF EDUCATION
July 2017 AGENDAGeneral Waiver
SUBJECT
Request by six local educational agencies to waive the State Testing Apportionment Information Report deadline as stipulated in the California Code of Regulations, Title 5, Section 11517.5(b)(1)(A), regarding the California English Language Development Test; or Title 5, Section 862(b)(2)(A), regarding the California Assessment of Student Performance and Progress System.Waiver Numbers:
Cypress Elementary School District 19-4-2017
King City Union School District 25-4-2017
Lafayette Elementary School District 23-4-2017
San Jacinto Unified 11-4-2017
Whittier Union High School District 24-4-2017
Winship-Robbins Elementary School District 21-4-2017 /
Action
Consent
SUMMARY OF THE ISSUES
State regulations for the California English Language Development Test (CELDT), and the California Assessment of Student Performance and Progress (CAASPP) System each include, as a condition to be eligible for apportionment reimbursement, an annual deadline for the return of a certified State Testing Apportionment Information Report for prior year testing.
The local educational agencies (LEAs) filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2014–15 or 2015–16 school years.
Authority for Waiver: Education Code (EC) Section 33050
RECOMMENDATION
Approval Approval with conditions Denial
The California Department of Education (CDE) recommends that the state regulatory deadline for submission of the State Testing Apportionment Information Reports be waived for the LEAs and school year(s) shown on Attachment 1.
SUMMARY OF KEY ISSUES
Each fall, the CDE develops separate State Testing Apportionment Information Reports for the CELDT and CAASPP compiled from data produced by the testing contractors. Standardized Testing and Reporting reports were developed and distributed from 1998 to 2013. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline.
The LEAs filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2014–15 or 2015–16 school years.
CDE staff verified that these LEAs submitted their report after the deadline and are required to submit a waiver as a condition to receive the applicable apportionment reimbursement.
Demographic Information:
Cypress Elementary School District has a student population of 4011 and is located in a suburban area of Los Angeles County.
King City Union School District has a student population of 2658 and is located in a rural area of Modoc County.
Lafayette Elementary School District has a student population of 3638 and is located in a suburban area of Mendocino County.
San Jacinto Unified has a student population of 9698 and is located in a small city in Glenn County.
Whittier Union High School District has a student population of 12510 and is located in a suburban area of Merced County.
Winship-Robbins Elementary School District has a student population of 180 and is located in a rural area in Marin County.
Because this is a general waiver, if the State Board of Education (SBE) decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at
http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC§ionNum=33051.
SUMMARY OF PREVIOUS STATE BOARD OF EDUCATION DISCUSSION AND ACTION
The SBE has approved all previous LEA requests to waive the State Testing Apportionment Information Report deadline since deadlines for submission of the State Testing Apportionment Information Reports were added to the California Code of Regulations. The SBE Waiver Policy 08-#: State Testing Apportionment Informational Report Deadline is available at http://www.cde.ca.gov/re/lr/wr/documents/statetesting.doc.
FISCAL ANALYSIS (AS APPROPRIATE)
If these waivers are approved, these six LEAs will be reimbursed for the costs of the CELDT and/or the CAASPP System for the 2014–15 or 2015–16 school years. Total costs are indicated on Attachment 1, and the waiver request from the LEA is included as Attachments 2, 3, 4, 5, 6, and 7.
ATTACHMENT(S)
Attachment 1: Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline–July 2017 (2 Pages)
Attachment 2: Cypress Elementary School District General Waiver Request 19-4-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)
Attachment 3: King City Union School District General Waiver Request
25-4-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)
Attachment 4: Lafayette Elementary School District General Waiver Request 23-4-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)
Attachment 5: San Jacinto Unified General Waiver Request 11-4-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)
Attachment 6: Whittier Union High School District General Waiver Request 24-4-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)
Attachment 7: Winship-Robbins Elementary School District General Waiver Request 21-4-2017 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)
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State Testing Apportionment Information Report Waivers
Attachment 1
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Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline –
July 2017
Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / ReimbursementAmount / Union
Position /
19-4-2017 / Cypress Elementary School District / Requested:
March 1, 2017 to
June 30, 2017
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress (CAASPP) / Yes / 2015-16 / $9,207.48 / Support
25-4-2017 / King City Union School District / Requested:
March 1, 2016 to
June 30, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress (CAASPP) / Yes / 2015–16 / $6,807.58 / Support
23-4-2017 / Lafayette Elementary School District / Requested:
July 1, 2014 to
December 31, 2016
Recommended:
July 1, 2014 to
March 1, 2015 / California Assessment of Student Performance and Progress (CAASPP) / Yes / 2014–15 / $7,171.30 / Support
23-4-2017 / Lafayette Elementary School District / Requested:
July 1, 2014 to
December 31, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress (CAASPP) / Yes / 2014–15 / $9,608.48 / Support
11-4-2017 / San Jacinto Unified / Requested:
July 1, 2016 to
June 30, 2017
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress (CAASPP) / No / 2015–16 / $22,601.14 / Support
24-4-2017 / Whittier Union High School District / Requested:
July 1, 2015 to
June 30, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress (CAASPP) / Yes / 2015–16 / $19,408.44 / Support
21-4-2017 / Winship-Robbins Elementary School District / Requested:
March 1, 2017 to
June 30, 2017
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress (CAASPP) / Yes / 2015–16 / $497.52 / Support
Created by the California Department of Education
May 2, 2017
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State Testing Apportionment Information Report Waivers
Attachment 2
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California Department of Education
WAIVER SUBMISSION - General
CD Code: 3066480 Waiver Number: 19-4-2017 Active Year: 2017
Date In: 4/19/2017 11:04:57 AM
Local Education Agency: Cypress Elementary School District
Address: 9470 Moody St.
Cypress, CA 90630
Start: 3/1/2017 End: 6/30/2017
Waiver Renewal: N
Previous Waiver Number: Previous SBE Approval Date:
Waiver Topic: State Testing Apportionment Report
Ed Code Title: CAASPP
Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)
Ed Code Authority: 33050
Ed Code or CCR to Waive: CCR, Title 5, Section 862(b)(2)(A) [ ...postmarked by March 1]
Outcome Rationale: The Cypress Elementary School District did not meet the submission deadline. The report was reviewed and the data verified, however, the file submission deadline was inadvertently missed. Protocols were reviewed and backup procedures were put in place to prevent this from happening again. As instructed by the California Department of Education, we are now filing a waiver to request approval from the State Board of Education to submit the CAASPP 2015-16 Apportionment Information Report. Submission of this report will aid our district in obtaining reimbursement for expenditures associated with state testing and prevent the loss of this revenue.
Student Population: 4011
City Type: Suburban
Public Hearing Date: 4/13/2017
Public Hearing Advertised: The public hearing notice was posted at the Cypress School District Office, each of its six schools, and three public areas in the community.
Local Board Approval Date: 4/13/2017
Community Council Reviewed By: District English Language Advisory Committee (DELAC)
Community Council Reviewed Date: 3/23/2017
Community Council Objection: N
Community Council Objection Explanation:
Audit Penalty YN: N
Categorical Program Monitoring: N
Submitted by: Ms. Julie Gautreau
Position: Coordinator, Assessment & Technology
E-mail:
Telephone: 714-220-6929
Fax:
Bargaining Unit Date: 03/28/2017
Name: Association of Cypress Teachers (ACT)
Representative: Isis Ortiz
Title: ACT President
Position: Support
Comments:
Bargaining Unit Date: 03/28/2017
Name: California School Employee Association (CSEA) #325
Representative: Vickie Ohlman
Title: CSEA President
Position: Support
Comments:
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State Testing Apportionment Information Report Waivers
Attachment 3
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California Department of Education
WAIVER SUBMISSION - General
CD Code: 2766050 Waiver Number: 25-4-2017 Active Year: 2017
Date In: 4/21/2017 11:46:01 AM
Local Education Agency: King City Union School District
Address: 435 Pearl St.
King City, CA 93930
Start: 3/1/2016 End: 6/30/2016
Waiver Renewal: N
Previous Waiver Number: Previous SBE Approval Date:
Waiver Topic: State Testing Apportionment Report
Ed Code Title: CAASPP
Ed Code Section: 60640
Ed Code Authority: 33050
Ed Code or CCR to Waive: Section 862 Apportionment Information Report (B) if transmitted after March 1, the apportionment information report must be accompanied by a waiver request as provided by Ed. Code section 33050.
Outcome Rationale: A deadline was missed due to internal factors. We are requesting reimbursement of the CAASPP per the 2015-16 Apportionment Information Report. The reimbursement funds help the district cover the cost of administering assessments.
Student Population: 2658
City Type: Rural
Public Hearing Date: 4/19/2017
Public Hearing Advertised: Website per board agenda and posted at all local schools with physical copies of agenda.
Local Board Approval Date: 4/19/2017
Community Council Reviewed By: DELAC
Community Council Reviewed Date: 4/7/2017
Community Council Objection: N
Community Council Objection Explanation:
Audit Penalty YN: N
Categorical Program Monitoring: N
Submitted by: Dr. Beverly Eidmann
Position: Director of Curriculum, Instruction and Acct.
E-mail:
Telephone: 831-385-2940 x3012
Bargaining Unit Date: 4/4/2017
Name: King City Elementary Teachers Association
Representative: Rosa Uribe Ochoa
Title: Member
Position: Support
Comments:
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State Testing Apportionment Information Report Waivers
Attachment 4
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California Department of Education
WAIVER SUBMISSION - General
CD Code: 0761713 Waiver Number: 23-4-2017 Active Year: 2017
Date In: 4/21/2017 9:00:32 AM
Local Education Agency: Lafayette Elementary School District
Address: 3477 School St.
Lafayette, CA 94549
Start: 7/1/2014 End: 12/31/2016
Waiver Renewal: N
Previous Waiver Number: Previous SBE Approval Date:
Waiver Topic: State Testing Apportionment Report
Ed Code Title: CAASPP
Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)
Ed Code Authority: 33050
Ed Code or CCR to Waive: Certified reports that are processed after March 1, 2016 will not be processed for payment without a waiver request approved by the State Board of Equalization.
Outcome Rationale: Due to District personnel changes, we missed the filing deadline for both the 2014-2015 apportionment as well as the 2015-2016 apportionment. Procedures have been put in place to ensure a timely filing for the 2016-2017 apportionment payment.
Student Population: 3638
City Type: Suburban
Public Hearing Date: 4/19/2017
Public Hearing Advertised: Noticed with Governing Board Meeting
Local Board Approval Date: 4/19/2017
Community Council Reviewed By: Lafayette School District Governing Board
Community Council Reviewed Date: 4/19/2017
Community Council Objection: N
Community Council Objection Explanation:
Audit Penalty YN: N
Categorical Program Monitoring: N
Submitted by: Ms. Dawn Lynn Lanier
Position: Administrative Assistant
E-mail:
Telephone: 925-927-3511
Fax: 925-284-1525
Bargaining Unit Date: 04/19/2017
Name: Lafayette Education Association
Representative: Carol Kerr
Title: Teacher
Position: Support
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State Testing Apportionment Information Report Waivers
Attachment 5
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California Department of Education
WAIVER SUBMISSION - General
CD Code: 3367249 Waiver Number: 11-4-2017 Active Year: 2017
Date In: 4/14/2017 2:07:08 PM
Local Education Agency: San Jacinto Unified
Address: 2045 South San Jacinto Ave.
San Jacinto, CA 92583
Start: 7/1/2016 End: 6/30/2017
Waiver Renewal: N
Previous Waiver Number: Previous SBE Approval Date:
Waiver Topic: State Testing Apportionment Report
Ed Code Title: CAASPP
Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)
Ed Code Authority: 33050
Ed Code or CCR to Waive: CAASPP - CCR, Title 5, [Section 862(b)(2)(A)...postmarked by March 1]
Outcome Rationale: The CAASPP 2015-16 Apportionment Report was not submitted by the March 1, 2017 deadline, and therefore San Jacinto Unified School District submits a General Waiver to the California Department of Education for approval by the State Board of Education. It is important to San Jacinto Unified that all available revenue sources, including CAASPP Apportionment, be collected. These funds will be used to support he district goals specified in the our Local Control Accountability Plan.
Student Population: 9698
City Type: Small
Public Hearing Date: 4/11/2017
Public Hearing Advertised: A notice was posted in the local newspaper, at each school, and at the district office.
Local Board Approval Date: 4/11/2017
Community Council Reviewed By: District Advisory Council
Community Council Reviewed Date: 3/28/2017
Community Council Objection: N