State Testing Apportionment Information Report Waivers

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California Department of Education
Executive Office
SBE-005 General (REV. 08/2014) / ITEM #W-18

CALIFORNIA STATE BOARD OF EDUCATION

JULY 2015 AGENDA
General Waiver
SUBJECT
Request by two local educational agencies to waive the State Testing Apportionment Information Report deadline as stipulated in the California Code of Regulations, Title 5, Section 11517.5(b)(1)(A), regarding the California English Language Development Test; or Title5, Section 1225(b)(3)(A), regarding the California High School Exit Examination; or Title 5, Section 862(b)(2)(A) prior to February 2014, regarding the Standardized Testing and Reporting Program; or Title 5, Section 862(b)(2)(A), regarding the California Assessment of Student Performance and Progress System.
Waiver Numbers: Alisal Union School District 30-3-2015
Waiver Numbers: Marin County Office of Education 29-3-2015 /

Action

Consent

SUMMARY OF THE ISSUES

State regulations for the California English Language Development Test (CELDT), the California High School Exit Examination (CAHSEE), the Standardized Testing and Reporting (STAR) Program, and the California Assessment of Student Performance and Progress (CAASPP) each include, as a condition to be eligible for apportionment reimbursement, an annual deadline for the return of a certified State Testing Apportionment Information Report for prior year testing.

The local educational agencies (LEAs) filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report for the 2013–14 school year.

Authority for Waiver: Education Code (EC) Section 33050

RECOMMENDATION

Approval Approval with conditions Denial

The California Department of Education (CDE) recommends that the state regulatory deadline for submission of the State Testing Apportionment Information Reports be waived for the LEAs and school year(s) shown on Attachment 1.

SUMMARY OF KEY ISSUES

Each fall, the CDE develops separate State Testing Apportionment Information Reports for the CELDT, CAHSEE, and CAASPP compiled from data produced by the testing contractors. STAR reports were developed and distributed from 1998 to 2013. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline.

The CDE staff verified that these LEAs submitted reports after the deadline and are required to submit a waiver as a condition to receive the applicable apportionment reimbursement.

Demographic Information:

Alisal Union School District has a student population of 8,833 and is located in a rural city in Monterey County.

Marin County Office of Education has a student population of 312 and is located in a suburban city in Marin County.

Because this is a general waiver, if the SBE decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at

http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EDC&sectionNum=33051.

SUMMARY OF PREVIOUS STATE BOARD OF EDUCATION DISCUSSION AND ACTION

The State Board of Education (SBE) has approved all previous LEA requests to waive the State Testing Apportionment Information Report deadline since deadlines for submission of the State Testing Apportionment Information Reports were added to the California Code of Regulations (CCR). The SBE Waiver Policy 08-#: State Testing Apportionment Information Report Deadline is available at http://www.cde.ca.gov/re/lr/wr/documents/statetesting.doc.

FISCAL ANALYSIS (AS APPROPRIATE)

If these waivers are approved, these two LEAs will be reimbursed for the costs of the CELDT, CAHSEE, STAR Program, or the CAASPP System for the 2013–14 school year.

ATTACHMENT(S)

Attachment 1: Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline (1 Page)

Attachment 2: Alisal Union School District General Waiver Request 30-3-2015 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 3: Marin County Office of Education General Waiver Request

29-3-2015 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

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State Testing Apportionment Information Report Waivers

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Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline

Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / Reimbursement
Amount / Union
Position /
30-3-2015 / Alisal Union School District / Requested:
July 1, 2014
to
December 31, 2014
Recommended:
July 1, 2014
to
December 31, 2014 / California English Language Development Test / Yes / 2013–14 / $33,210.00 / Support
29-3-2015 / Marin County Office of Education / Requested:
December 31, 2014
to
March 11, 2015
Recommended:
July 1, 2014
to
December 31, 2014 / California High School Exit Examination / Yes / 2013–14 / $224.76 / Support

Created by the California Department of Education

May 20, 2015

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State Testing Apportionment Information Report Waivers

Attachment 2

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 2765961 Waiver Number: 30-3-2015 Active Year: 2015

Date In: 3/23/2015 3:06:53 PM

Local Education Agency: Alisal Union School District

Address: 1205 East Market St.

Salinas, CA 93905

Start: 7/1/2014 End: 12/31/2014

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR, Title V Section 11517.5(b)(1)(A)P

Ed Code Authority: 33050

Ed Code or CCR to Waive: CELDT - CCR, Title 5, [Section 11517.5(b)(1)(A) ...postmarked by December 31...]

Outcome Rationale: District missed postmarked date of December 31, 2014 for submission of the Apportionment Information Report and Certification: California English Language Development Test (CELDT) 2013-14 Report. Apportionment amount: $33,210.

Student Population: 8833

City Type: Rural

Public Hearing Date: 3/18/2015

Public Hearing Advertised: Board Meeting Agenda

Local Board Approval Date: 3/18/2015

Community Council Reviewed By: Alisal Union School District Board of Trustees

Community Council Reviewed Date: 3/18/2015

Community Council Objection: N

Community Council Objection Explanation:

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Attachment 2

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Audit Penalty YN: N

Categorical Program Monitoring: N

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Attachment 2

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Submitted by: Dr. Esteban Hernandez

Position: Director of Research and Evaluation

E-mail:

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Attachment 2

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Telephone: 831-753-5700 x2010

Fax: 831-796-3911

Bargaining Unit Date: 03/16/2015

Name: Alisal Teachers Association

Representative: Estela Mercado-Rodriguez

Title: Association President

Position: Support

Comments:

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State Testing Apportionment Information Report Waivers

Attachment 3

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 2110215 Waiver Number: 29-3-2015 Active Year: 2015

Date In: 3/20/2015 5:21:25 PM

Local Education Agency: Marin County Office of Education

Address: 1111 Las Gallinas Ave.

San Rafael, CA 94913

Start: 12/31/2014 End: 3/11/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAHSEE

Ed Code Section: CCR, Title 5, Section 1225(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CCR, Title 5, Section 1225(b)(3)(A)

(b) To be eligible for apportionment payment, school districts must meet the following conditions:

(3) The superintendent of the school district has certified the accuracy of the apportionment information report for CAHSEEs administered during the prior fiscal year (July 1 through

June 30), which certification is [either]:

(A) postmarked by December 31

Outcome Rationale: Due to initial delivery failure or internal routing error, the apportionment report was not signed and returned by the December 31 deadline.

Student Population: 312

City Type: Suburban

Public Hearing Date: 3/10/2015

Public Hearing Advertised: Notice posted at main office and each school site.

Local Board Approval Date: 3/10/2015

Community Council Reviewed By: Schoolsite Council

Community Council Reviewed Date: 2/26/2015

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N


Submitted by: Ms. Raquel Rose

Position: Assistant Superintendent

E-mail:

Telephone: 415-491-5581

Fax: 415-491-6621

Bargaining Unit Date: 02/26/2015

Name: Marin County Educators Association

Representative: Thomas Laughlin

Title: Teacher/MCEA Representative

Position: Support

Comments:

Revised: 6/19/2015 10:00 AM