At the Regular Meeting of the Malone Village Board, held on January 8, 2018 at 6:00 PM at 343 West Main Street the following were present:
Joseph RiccioMayor
Andrea DumasTrustee
Brian LangdonTrustee
Archie McKeeTrustee
Norm BonnerTrustee
Also in attendance:
Cheryl Douglas, Village ClerkKristine Lashway, Treasurer
Josh Davis, TelegramChief Chris Premo
Taylor Bottar, B & L
Tom SchulzLisa Coryea, Animal Task Force
APPROVE THE MINUTES OF THE REGULAR MEETING: 12/18/2017
Upon the motion of Trustee Langdon with a second by Trustee Dumas and unanimously carried to approve the minutes as presented and placed on file.
PAY BILLS:
Claims have been audited and approved for payment.Fund / Amount / # of Bills Audited
General/Water Sewer / $ 52,540.44 / 89
Joint Recreation / $ 22,352.65 / 11
Trust & Agency / $ 84,216.47 / 9
Economic Development / $ 7.82 / 1
WWTP Capital Project / $ 15,910.00 / 1
Grand Total / $ 175,027.38 / 111
Upon the motion of Trustee McKee with a second by Trustee Dumas and unanimously carried to approve the bills as presented for payment by Treasurer Kristine Lashway.
Trustee McKee wanted to remind all the department heads to please fill out the vouchers as completely as possible with as much information as you know.
CODE REPORT:
Building Application
Jason Sweet
36 William Street
Malone, NY 12953
Application to replace soffit/fascia and boarding at 36 William Street at an estimated cost $400.00. Application approved by Building Inspector Angela Sirianni-Lucey.
Teresa Gannon
10 Spaulding Ave
Malone, NY 12953
Application to do home repairs at 10 Spaulding Ave at an estimated cost of $3,500.00. Application approved by Building Inspector Angela Sirianni-Lucey.
Adirondack 1892, Inc
391 West Main Street
Malone, NY 12953
Application for a complete renovation of existing furniture store which includes clean up, painting and organization at 391 West Main Street at an estimated cost of $5,000.00. Application approved by Building Inspector Angela Sirianni-Lucey.
Kimberly Vermette
1636 St Rt 122
Constable, NY 12926
Application for renovation of bathroom in unit two at 187 Duane Street at an estimated cost of $2,000.00. Application approved by Building Inspector Robert Rowe.
Bast Hatfield Construction, LLC
1399 Crescent Vischer Ferry Dr
Clifton Park, NY 12065
Application to renovate existing Kmart to accommodate Runnings store at 230 West Main Street at an estimated cost of $1.2 million. Application approved by Building Inspector Angela Sirianni-Lucey.
Sign Application
Adirondack 1892, Inc
391 West Main Street
Malone, NY 12953
Application for a 16’ x 18” wall sign on front wall at 391 West Main Street. Application approved by Building Inspector Angela Sirianni-Lucey.
WATER METER APPLICATION: Fr. Co. Community Housing – 69 Park Street. Water Meter paid for in the amount of $345.50 and signed by DPW Supervisor Gerald Fisher.
Upon the motion of Trustee Dumas with a second by Trustee Langdon and unanimously carried to approve the water meter application.
CORRESPONDENCE: National Grid – They have initiated a field audit of National Grid’s company owned street lighting assets in the Village of Malone.
NEW BUSINESS:
Lisa Coryea – Animal Cruelty Task Force– Lisa was present tonight to let us know that the Legislators approved this a few months ago on animal cruelty to involve two committees, one would be law enforcement and dog control officers; and a second committee is like an administrative committee on education, fundraising and advertising. There is a meeting set for January 18 at 6:00 PM at the Adult Center.
Barton and Loguidice – Taylor Bottar was present tonight to talk about Change Order No. 10 – Digester Sludge Transfer Pump. The cost of the change order is $51,957.93. Discussion was held. Several questions were asked of Taylor about the plant, the change order, etc. The remaining contingency is $19,769.73. A lengthy discussion followed.
Upon the motion of Trustee Bonner with a second by Trustee Dumas and Trustee Langdon voting yes, and Trustee McKee being opposed the motion was passed for change order No. 10.
DANC – Update on LGRMIF Grant– We received two proposals, one for the scanning from NYSID and one for the GIS Mapping from DANC. The DPW Committee is going to review these proposals. We will continue to get the paperwork ready for the deadline of January 16.
Gorman Building – Update –It looks like they are trying to remove snow and take the fencing down. Angela Sirianni Lucey to follow up.
Vacant Position at Rec Park/Park Use – Discussion was held about possibly using the YMCA as a shared services agreement and they are a not for profit. The other portion of this is we are starting to get requests for the use of the parks. The Insurance Committee along with Cheryl, Village Clerk will check the calendar and make sure all appropriate paperwork is in order until we get someone to manage the park.
Chief Premo – Proposal – Parking Tickets – Chief Premo looked into a new company for the Parking Ticket Program. It is called Complus Data Innovations, they take 14-16% revenue. This would be with the Town Court. It will be a better way of tracking the parking tickets.
Upon the motion of Trustee McKee with a second by Trustee Dumas and unanimously carried to enter into an agreement with Complus Data Innovations.
Zoning Board – Accept Resignation of Board Member – Advertise – Veronica King, Zoning Board Member has resigned her position on the Board effective immediately.
Upon the motion of Trustee Langdon with a second by Trustee Bonner and unanimously carried to accept her resignation.
Upon the motion of Trustee McKee with a second by Trustee Dumas and unanimously carried to advertise for the vacation position.
Resolution No. 1-2018 – Auctions International – Accept Bids
VILLAGE OF MALONE
RESOLUTION NO. 1-2018
AUTHORIZATION TO ACCEPT BIDS WITH AUCTIONS INTERNATIONAL
WHEREAS, Auctions International listed two vehicles for bid on their website for a two week period (12/22/2017 to 1/5/2018); and
WHEREAS, the items were a 2006 Ford Pickup and a 2008 Ford Pickup with a Fisher Plow; and
WHEREAS, we have the right to accept or decline the final price and counter offer; and
WHEREAS, once we accept it the invoicing department at Auctions International will automatically notify the consignors decision and invoicing of bidder will proceed; and
WHEREAS, Auctions International sends us a check for 100% of the proceeds 15 business days after final payment is received for the auction; and
WHEREAS, the bids were as follows:
2006 Ford Pickup - $4800.00
2008 Ford Pickup with Fisher Plow - $7700.00
NOW THEREFORE BE IT RESOLVED: The Village Board of Trustees agrees to accept the two bids.
Motion Made By: Trustee Bonner
Seconded By: Trustee McKee
Approved By Board of Trustees on: January 4, 2018
Resolution No. 2-2018 – No Parking Zones
VILLAGE OF MALONE
RESOLUTION NO. 2-2018
NO PARKING ZONES
WHEREAS, Chief Premo reviewed the following list of streets; and
WHEREAS, due to the safety and concerns of our Village Residents as well as vehicles traveling through the Village of Malone and the concern for vehicle congestion no parking zones were established; and
WHEREAS, the Village Board of Trustees feels that a “No Parking” area should be established in the designated areas on the streets indicated below; and
- Andrus Street – No parking east and west side entire length
- Barbara Street – No parking west side entire length
- Brewster Street – Police only east side from West Main Street to Entrance to Franklin County Building
- Brewster Street – No parking west side from West Main Street to Railroad Street
- Brown Street – No parking east side entire length
- Catherine Street – No parking east and west side entire length
- Center Street – No parking east side
- Charles Street – No parking north and south side
- College Ave – No parking north side entire length
- Constable Street – No parking east side entire length
- Edwards Street – No parking east side
- Elm Street – No parking east side from Park Place to Raymond Street, no parking west side from Short Ave to Webb Ave, west side no parking from Park Street to in front of Verizon building, no parking from entrance to Village offices corner
- First Street – No parking south side
- Ft. Covington Street – No parking west side from December 1st – April 1st
- Fourth Street – No parking north and south sides from Park Street to Pierpont Street
- Francis Street – Fire lane north side from Webster Street to Academy Street
- Jane Street – No parking west side
- Maple Street – No parking 100 feet from corner of Grove Street north and south sides
- Monroe Street – No parking north side, 2 hour parking south side and 40 feet from eastern corner Washington Street west from December 1st to April 1st
- Park Street – No parking east and west side from Elm Street to Fourth Street
- Pearl Street – No parking east and west sides from 7am – 4pm
- Pierpont Street – No parking east side from 4th Street to 3rd Street
- Rennie Street – No parking west side
- Sawyer Ave – No parking west side
- Scott Drive – No parking east and west side during school hours
- South Pearl Street – No parking east and west sides from 7am – 4pm
- State Street – No parking east and west side during school hours
- St. Marks Ave – No parking west side
- Third Street – No parking north and south of median
- Washington Street – No parking east and west side from Milwaukee Street to Monroe Street
- Wellington Street – No Parking on the west side from Main Street for a distance of 264 feet
- West Street – No parking east and west sides
- Williams Street – No parking east and west sides
- Willow Street – No parking east and west sides
NOW THEREFORE BE IT RESOLVED: The Village Board of Trustees in its capacity as a governing body of the Village of Malone does hereby support the posting of a “No Parking” zone for the streets listed above.
Motion Made By: Trustee Langdon
Seconded By: Trustee McKee
Approved By Board of Trustees on: January 8, 2018
Resolution No. 3-2018 – Budget Amendment
VILLAGE OF MALONE
RESOLUTION NO. 3-2018
BUDGET AMENDMENT NO. 13 2017-2018
Related to the appropriation and/or transfer of funds:
NOW, THEREFORE BE IT RESOLVED: the Village Board of Trustees amends their Sewer Fund Budget as follows:
$1,250 from Account No. G1990.00 Contingency
As Follows:
$1,250 to Account No. G8110.471 IT Services (new expense code)
NOW, THEREFORE BE IT RESOLVED: the Village Board of Trustees amends their Water Fund Budget as follows:
$1,250 from Account No. F1990.00 Contingency
As Follows:
$1,250 to Account No. F8310.470 IT Services (new expense code)
NOW, THEREFORE BE IT RESOLVED: the Village Board of Trustees amends their General Fund Budget as follows:
$5,500 from Account No. A1610.450 Rent – Village Offices
As Follows:
$5,500 to Account No. A1620.466 IT Services (new expense code)
WHEREAS, the Village of Malone’s Police Department participated in Franklin County’s 2017 STOP-DWI Program, and
WHEREAS, as part of their participation in the County’s Program, the Village of Malone Police Department has received Six Hundred Twenty Six Dollars and Thirty Cents ($626.30);
NOW THEREFORE, BE IT RESOLVED: The Village Board of Trustees amends their General Fund Budget as follows:
Increase Revenue Code A2260.1 Police Services (DWI) Revenues by $626.30
Increase Appropriation Code No.: A3120.1 Police OT Wages by 626.30
Motion Made By: Trustee Dumas
Seconded By: Trustee McKee
Approved By Board of Trustees on 1/8/2018
Resolution No. 4-2018 – Armory Associates – Enter into Agreement
VILLAGE OF MALONE
RESOLUTION NO. 4-2018
AUTHORIZATION TO ENTER INTO A GASB 45 POST EMPLOYMENT BENEFITS ACTUARIAL SERVICES AGREEMENT
WHEREAS, the Village of Malone must comply with Governmental Accounting Standards Board (GASB) 45 by determining the value of post-employment benefits provided to retired village employees; and
WHEREAS, the cost of the projected health and health liabilities is required to be stated in the Village of Malone’s annual financial statements; and
WHEREAS, for fiscal year ending 5/31/17, the Village will engage the services of Armory Associates to perform a full actuarial valuation, report and disclosures; and
NOW THEREFORE BE IT RESOLVED: The Village Board of Trustees authorizes the Mayor to enter agreement with Armory Associates, LLC to perform a GASB 45 Post Employment Benefits for fiscal year ending 5/31/17 at a cost of $4100.00
Motion Made By: Trustee McKee
Seconded By: Trustee Dumas
Approved By Board of Trustees on: January 8, 2018
TREASURER’S REPORT: Treasurer Lashway handed out the second quarter report as well as the budget to actual.
DPW REPORT: Gerald Fisher thanked everyone for the gift of pizza for the staff. On Lane Street the Jersey Barriers are in place. Working on snow removal. A loader has an oil leak and Franklin County is helping them move it.
POLICE CHIEF: Nothing to report.
NEXT MEETING: January 22, 2018
PUBLIC COMMENTS: None.
EXECUTIVE SESSION: For the purpose of employment matters.
Upon the motion of Trustee Dumas with a second by Trustee McKee and unanimously carried to go into Executive Session for the reason listed above.
Upon the motion of Trustee Bonner with a second by Trustee McKee and unanimously carried to come out of Executive Session.
Upon the motion of Trustee Langdon with a second by Trustee McKee and unanimously carried to go into Regular Session.
Upon the motion of Trustee Bonner with a second by Trustee McKee and unanimously carried to hire an independent medical examiner for one of our police officers.
Upon the motion of Trustee McKee with a second by Trustee Bonner and unanimously carried to go back into Executive Session for contractual reasons (7:30 PM).
Upon the motion of Trustee Bonner with a second by Trustee Langdon and unanimously carried to come out of Executive Session.
ADJOURNMENT:
Motion to adjourn made by Trustee Bonner at 7:45 PM.
Respectfully submitted,
______
Cheryl A. Douglas, CMC/RMC