Job Title: Administration Assistant

Job Description

Grade: Grade 2 (formerly Scale D)

Salary range: SCP15-17 (£17,072 - £17,772) pro-rata

Job Location: St Leonard’s RC Primary School

Responsible to: School Business Manager

Purpose of the Job:

To organise and use a comprehensive range of systems and procedures in order to provide a high standard of administrative and reception support to St Leonard’s RC Primary School.

General Administration and Reception Duties:

Ensure all visitors entering school are met and dealt with courteously and promptly, following Safeguarding procedures
To act as first point of contact for general parent, pupil and visitor enquiries both in person and via the telephone, providing a proactive service
To produce and process routine school documentation and letters to parents
To check the school’s office e-mail account several times a day and to deal with or pass on any queries arising from it
To maintain the pupil database (SIMS), inputting and extracting information in a timely manner
To receive, check and disseminate deliveries
To maintain stationery stock and request replenishment as appropriate, ensuring stock levels are kept within reasonable limits without over stocking
Be responsible for ensuring best value is obtained when procuring stationery/office supplies
Keep the School Diary, School App and Staff Noticeboard updated with supply information, staff sickness, training and school events
Keep the school website up to date to reflect ongoing changes and policy reviews
Input attendance details for all children, ensuring appropriate reports are available for the Headteacher
Provide timely reports to Att 100 in order for attendance issues to be highlighted and dealt with promptly
Assist the School Business Manager in planning, developing, designing and maintaining support systems/procedures
Provide detailed analysis and evaluation of data and produce detailed reports as required
To provide general administrative and reception support in the day to day work of the school
Maintain and follow administrative systems agreed within school
General office duties as required

Financial Duties

Record cash and electronic payments into school and bank all monies
Process authorised purchase orders onto the SAP system
Input dinner money/packed lunch details onto database, ensuring information is accurate at all times
Complete weekly PM4 return ensuring all figures reconcile with the kitchen daily totals
Issue late letters for non-payment of any monies to parents and monitor payment
Count and bank all monies coming into the office, ensuring accuracy at all times
Reconcile all cash and cheques on SAP and Parent Pay, prepare weekly banking report for Head’s signature
Issue all authorised refund promptly
Be aware of and follow LA policies relating to the handling and security of money
Issue receipts for any monies received, using the appropriate paperwork

First Aid/Medication Duties

To be the first point of contact for First Aid during teaching time and at other times if required
To administer medication to pupils in accordance with their care plan and schools medications policy
To ensure safe keeping of medications within school and that any controlled drugs are appropriately stored

General:

Attending and participating in training and development activities as required
Being an effective role model for the standards of behaviour expected of pupils
Having due regard to confidentiality, child protection procedures, health and safety, other statutory requirements and the policies of the governing body and the local education authority
To act in a professional and confidential matter with all school information

To undertake any other duties as reasonable that fall within the responsibility of the grade as may be required

The post holder must act in compliance with data protection principles in respecting the privacy of personal information held by the school.

The post holder must comply with the principles of the Freedom of Information Act 2000 in relation to the management of school records and information.

The post holder must carry out their duties with full regard to the school’s Equal Opportunities Policy, Code of Conduct, Child Protection Policy and all other policies.

The post holder must comply with the school Health and Safety rules and regulations.