Job Profile and Person Specification s1

Job Profile and Person Specification

Job Summary:

To provide an excellent banking and cash receipting service to GOSHCC and its associated subsidiaries in a timely and efficient manner. As a member of the Finance team, work closely with HR in the effective administration of the season ticket loan scheme for the charity as well as acting as the first-line reviewer of income received through the Income & Supporter Services team.

Key relationships: Finance senior management, Head of Operations (dotted line), Income & Supporter Services Manager and team.

We need to raise £50 million every year to help rebuild and refurbish Great Ormond Street Hospital, buy vital equipment and fund pioneering research.This role is critical to support the Charity in funding the hospital to provide world class care to very ill children and their families"

Main duties and responsibilities:

Cashiering duties

Checking/Committing batches

·  Review supporting paperwork to ensure that all cheques received are signed and amounts listed correspond with the total of the batch prepared by the Cash Office, within the Income & Supporter Services team

·  Review batches to ensure that correct coding is used and in accordance with the fundraising coding list and other income types

·  Spot check cash batches recounting notes and coins

·  Amend any errors in the batch before processing and remove any incorrect items as necessary

·  Commit reconciled batches through to the donor database, (currently Raiser’s Edge until a new CRM is implemented)and note the relevant batch number on the supporting paperwork

·  Prepare cash and cheques received for banking by completing the appropriate documentation including bank giro slips and corresponding money bags

·  Ensure that all money received is batched and prepared for collection by G4S by the end of each day.

·  Liaise with G4S regarding banking discrepancies and to arrange additional pick up times when required and subject to prior approval from your line manager.

·  Maintain a sufficient stock of money bags from G4S

·  Record and process bulk coin income by operating the coin and note counters.

·  Daily, forward banking details and supporting documentations to the Income & Supporter Services team for processing thank you letters.

·  Review G4S invoices for collection fees, code and process for authorisation through the Agresso workflow.

Foreign Currency

·  Weekly, to sort and prepare for banking all foreign currency receipts over the counter at the RBS branch in Holborn

·  Check and commit USD and Euro Batches including coding and commit through RE

·  Quarterly, arrange collection with our foreign coins specialist, currently Lockdales for conversion of loose coins.

Petty Cash

Staff Expenses

·  Review authorised staff expense claim below £100 and administer payments from the petty cash

·  Ensure that a sufficient float is maintained at all times

·  Scan and enter details of individual petty cash claims into the finance system, Agresso for review via the workflow

·  Weekly, reconcile the petty cash control account in Agresso and promptly investigate any discrepancies.

Fundraising Floats

·  Order floats for fundraising activities ensuring adequate authorisation is sought and sufficient time is allowed to place an order. Liaise with relevant fundraiser on distribution and discuss cash handling process at events including the appropriate codes

·  At the end of the event, reconcile the float with expenditure/receipts as evidence of usage and bank any amounts left over

·  Enter all transactions in Agresso and attach scanned copies of relevant documentation

Season Ticket Loan Administration

·  To review authorised loan applications via the HR self-service portal, myGOSH and place orders with the Trainline company and update myGOSH

·  To hand out season tickets to the correct applicants and ensure sufficient evidence of receipt is kept and update myGOSH

·  Review invoices and apply appropriate coding through the Agresso workflow for authorisation

·  To maintain a good working relationship with the Trainline company

·  Assist in dealing with any queries relating to season ticket applications.

General

·  To work closely with the Income team and members of the Income and Supporter Services team to ensure that all income received is properly recorded in both Raiser’s Edge and Agresso.

·  To assist in the periodic / monthly reconciliation of Agresso with Raiser’s Edge

·  To keep line management informed of any issues impacting on service delivery and financial systems.

·  Contribute to a smooth year end audit process by completing all year end actions to timetable;

·  Highlight recurring problems that may require policy changes and focus on continuous improvement, recommending and implementing changes in consultation with the Financial Accountant;

·  Any other duties commensurate with the post as requested by the Financial Accountant.

Person Specification:

This document is not a set of terms and conditions of your contract but a comprehensive guide indicating core responsibilities and accountabilities attributed to the role. We expect all our employees to share the values that are important to the Organisation and behave in a way that reflect these in keeping with the Competency Framework.

All applicants to any post within the Charity are required to declare any involvement, either directly or indirectly, with any firm, company or organisation which has a contract with the GOSH Trust or the Charity. Failure to do so may result in an application being rejected, or, if it is discovered after appointment that such information is being withheld, then this may lead to dismissal.

The Employee will have access to confidential information which may only be disclosed to parties entitled to receive it. Information obtained during the course of employment should not be used for any purpose other than that intended. Unauthorised disclosure of information is a disciplinary offence.

Great Ormond Street Hospital and the Charity are regulated organisations and as such, all Employees must have their criminal record checked and their name checked against the Sex Offenders Register.

You are required to comply with the regulations of the Human Rights Act 1998 during the course of your employment. Smoking is strictly forbidden on any of the Charity’s or Hospital’s premises and is considered a disciplinary offence.