Outer Temple Chambers

Job Description: Second Junior Clerk (Health)

Purpose of the post

To provide administrative, clerking and organisational support to thehealth department clerking team and assist the team in providing an efficient professional service to barristers and clients.

Reporting Relationships

The SecondJunior Clerk reports to the Business Development Director in the health department.

Location

Outer Temple Chambers

The Outer Temple

222 Strand

London WC2R 1BA

Key Responsibilities

  1. To answer the telephone in a professional manner and:
  1. direct calls to the appropriate person or take a message which includes the callers name and contact details;
  2. make a written record of all telephone calls handled;
  3. in liaison with senior clerks assist callers with case enquires and bookings for your team of barristers;
  4. enter diary bookings onto the diary and keep the relevant senior clerk informed of what and who is booked.
  1. To open briefs, instructions and other case documents and enter details onto the LEX fees and diary system in accordance with agreed procedures.
  1. To chase instructions and the delivery of briefsfor barristers in your team and record progress on the diary system on each case chased.
  1. Under the supervision of a senior clerk to agree brief fees for assigned counsel and note all fee discussions onthe case record.
  1. Under the supervision of a senior clerk tobill times on fee notes for work completed.
  1. On a daily basis to alert all barristers in your team to their diary commitments for the following day. Confirm on the diary that this has been done.
  1. To carry out general clerking duties including but not limited to :
  • covering for other junior members of the clerking team when required
  • assisting barristers to court with boxes of files
  • photocopying, including photocopying of authorities and bundles of documents for court, and faxing of documents
  • assisting with marketing and PR events
  • recycling paper and other waste materials as appropriate.
  1. To attend team meetings as required to discuss initiatives and updates, receive work instructions and review team performance.
  1. To attend meetings and assist with supporting the whole staff team as directed.
  1. To observe confidentiality in relation to all casework and other matters in Chambers and to comply with Chambers procedures, all relevant regulations and all relevant sections of the Code of Conduct of the Bar of England and Wales.

Person Specification

Requirement for effective job performance / Essential/Desirable
Qualifications and Training / BTEC and/or GCSE qualifications
Educated to degree standard / Desirable
Desirable
Knowledge and Experience / Knowledge of Microsoft Word and/or any other Microsoft product.
Experience of working in a barristers’ chambers, as a junior clerk or barrister PA or in another relevant professional services capacity.
Knowledge of the LEX fees and diary system / Desirable
Desirable
Desirable
Requirement for effective job performance / Essential/Desirable
Skills and Abilities / Excellent interpersonal skills.
Good spoken and written English
Ability to work in a disruptive environment with competing demands and to prioritise effectively.
Potential to develop and take on senior clerking responsibilities / Essential
Essential
Essential
Essential
Personal Qualities / Professional presentation.
Flexibility and willingness to help out.
Projects a “can-do” attitude and positive friendly approach.
Customer focused: understands what this means and uses initiative to meet client needs and expectations.
Good team player: supports the team and values the contributions of other team members.
Communicates well and understands the importance of clear communication.
Commitment to equality and diversity. / Essential
Essential
Essential
Essential
Essential
Essential
Essential
Physical Requirements / Able to lift boxes and manage a trolley / Essential

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