JOB DESCRIPTION (OUTLINE):BOOKKEEPING ASSISTANT

REPORTING TO:OFFICE MANAGER

Overview
The purpose of this position is to serve as a bookkeeping assistant, being directly responsible to the Office Manager and providing day to day accounts and financial support as needed. In addition to routine tasks that need performing on a daily/weekly/monthly basis, the bookkeeping assistant’s role is a flexible one, supporting the Office Manager in various tasks.

Major goals

  • To provide bookkeeping and financial support in a timely and accurate manner
  • To be efficient, pleasant, courteous, polite, concerned and helpful to all clients, suppliers and external contacts, under all conditions at all times
  • To treat all practice personnel with the same respect and consideration as above
  • To communicate effectively with all members of staff
  • To promote our services, personnel and products, both in and out of the practice at all times
  • To actively participate in the staff appraisal system
  • To understand and implement practice policies as supplied and updated

Major duties/responsibilities

Bookkeeping and financial support

  • Purchase ledger
  • Payment of suppliers
  • Bank reconciliation
  • Banking
  • Petty cash
  • Daily and weekly takings
  • Reconciling the company Barclaycard

Health and safety

  • Be fully aware of all Health & Safety issues and read all information supplied – ask for clarification if necessary.
  • Attend Fire Training within 3 month probationary period (or first available session)
  • Attend training for manual handling and DSE assessments within 3 month probationary period
  • Follow Standard Operating Procedures
  • Always report any faults with equipment to a line manager immediately
  • Do not use any equipment unless you have been fully trained to do so

General

  • Follow Employee General Guidelines
  • Carry out and be accountable for any specific tasks or responsibilities allocated by the office manager, line managers, practice manager or partners
  • Assisting with practice marketing initiatives e.g. Open Evenings, Open Days etc.
  • Participation in external CPD appropriate to your role plus any training in-house
  • Applying a common sense approach to task prioritisation, as well as having a flexible approach regarding necessary cover during low staffing periods due to holiday or sickness