Job Description – HR Administrator –Replacement Role – The Ochils

Job Title: / HR Administrator
Job Band:
(Management Role or Individual Contributor) / Band F (Individual Contributor)
Reports to: / HR Business Manager
Department: / Human Resources
Location: / Highland Spring Group, Stirling Street, Blackford, Auchterarder, Perthshire, PH4 1QA. The job holder will be required to attend other HSG sites occasionally
Working Hours: / Monday to Friday, 9am – 5pm (37.5 hours p/w) – the job holder will be required to visit other sites occasionally, which may require the occasional overnight stay
Main purpose of job: / The HR Administrator is responsible for providing general administrative support for the small and busy HR Team, liaising with a diverse range of people both internally and externally.
Key Result Areas (KRAs)
  1. General Administration Support
-Ensure the HR Information System (HRIS) is up to date, accurate and complies with legislation, particularly Data Protection requirements
-The jobholder will be responsible for providing full administration support for all aspects that fall under the scope of the HR department including; new starters, leavers, payroll activity, employee benefits, performance review, long service awards, Employee Forums, absence, induction, processing purchase orders and invoices,taking minutes/notes at meetings, filing etc.
-Update and maintain the Organisation Charts on a monthly basis
-Maintain the HR Intranet web pages, refreshing content and suggesting improvement to content and design
-Provide occasional reception cover for the central administration team - this includes responding to telephone queries, meeting and greeting staff and processing room bookings
-Be the first point of contact for all HR-related queries, providing support to employees and managers
  1. Recruitment
-Provide support to the HR Advisorswith recruitment activity, as well as preparing offers and contracts and obtaining references
  1. Training & Development
-Liaise directly with delegates and training providers to co-ordinate course bookings, travel and accommodation within allocated budget and timeframe.
-Manage the Company’s course evaluation and feedback process
-Update and maintain training records
  1. Reporting
-Produce regular and ad-hoc reports for the HR Team and for other Departments within the business as required
Key Success Criteria
Qualifications & Experience
  1. Strong administration experience, preferably gained within an HR team

  1. Experience of working with a high volume of administration, within a fast paced environment

  1. Current, full valid driving licence

  1. Experience of working with databases or HR Information Systems (e.g. SAGE)

Knowledge
  1. Knowledge of Employment Law and HR/Company policies and procedures will be advantageous

Skills
  1. Strong organisation skills with the ability to prioritise key tasks effectively

  1. Strong IT skills including intermediate knowledge and experience of Microsoft Office i.e. Excel, Word, PowerPoint, Outlook

  1. Strong analysis and reporting skills

  1. Accuracy and attention to detail is critical for success in this role

Personal Attributes
  1. A high level of integrity

  1. The ability to be discrete and ensure a confidential approach to sensitive matters is a prerequisite for the role

  1. Maintains high professional standards along with a strong customer service ethos

  1. Demonstrates resilience and a positive attitude to change

  1. Maintains a can-do attitude and demonstrates flexibility and adaptability

  1. Is curious and shows a keen desire to learn and develop

  1. Demonstrates initiative and acts upon opportunities for improvement

This job description is only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties, as assigned, may be part of the job. The job description may be reviewed and updated at any time.

Job Holder Signature: / Date:
Line Manager Signature: / Date:

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