Regular Meeting Minutes

Jefferson County Water Authority

May 20, 2010

At

Festus City Hall

1:00 p.m.

As required by Sunshine Law, agenda was posted within 24 hours of meeting at Festus City Hall and faxed to the local paper.

Meeting called to order by President Terry Draper at 1:08 PM.

Roll call: Director Draper Present

Director Gray Present

Director Underwood Present

Director Sweet Present

Director Kasten Present

Director Johnston Present

Others present were Tom ward, Michelle Guidicy and Carl Vogt.

Public Hearing Minutes:

Motion was made by Director Kasten, seconded by Director Gray to accept the public hearing minutes of the April 15, 2010 meeting, with no discussion, motion passed unanimously 6-0.

Regular Minutes:

Motion was made by Director Kasten, seconded by Director Gray to accept the regular minutes of the April 15, 2010 meeting, with no discussion, motion passed unanimously 6-0.

Approving of Bills:

Motion was made by Director Kasten, seconded by Director Sweet to approve bills totaling $155,271.40, discussion followed by Guidicy stating that we received an unemployment invoice for the 1st quarter 2010 in the amount of $889.53, with no further discussion; motion passed unanimously 6-0.

New Business:

Workers Compensation Experience Rating:

Guidicy explained that JCWA received notification that the Workers Compensation Experience Rating came in at 87%, which is down from 96% in previous years and that is a good thing.

Correspondence from Custom Insurance:

Guidicy explained that JCWA received a letter from Custom Insurance informing us that the underwriters for the public official bond on Guidicy are looking favorably at increasing the bond amount after looking over the September 30, 2009 audit.

The underwriters are requesting confirmation that someone other than the treasurer reconciles the monthly bank statements, what type of callback procedure we have on any investment changes, who signs the checks and if there are any signature stamps and explanation of the 9.5 million of deposits which were subject to concentration investment credit risk

Draper informed the board that Guidicy drafted a letter addressing these issues and approved the letter.

Future Planning:

Draper addressed the board on future planning and questioned if we were at the point to consider a well for low water flow conditions. He believes we need to be looking ahead for the South and West growth areas.

Interconnection Capabilities:

Draper asked if we have a map showing where all functional interconnects are between the quad cities and thought this should be brought up at the next Quad City meeting and asked if Tom would work with the Cities to find out where the existing interconnects are and come up with a map for the meeting next week.

Plant Manager Report:

Tom Ward went through his monthly report, which is attached to minutes.

Transfer of Funds:

Tom requested that the board consider reclassifying $8,000 out of capital improvements to building maintenance to cover the cost for river pump #1. The $8,000 was originally budgeted for water plant area lighting. The board agreed to make this adjustment within the budget line items.

Contract with Cintas:

Tom informed the board that the Cintas contract for employee uniforms will automatically renew on 8/13/10 with a scheduled 5% increase unless the board decides to end the contract by notifying them in writing 60 days prior to the renewal date. Tom said that the 5% increase would bring it up to $3,300 annually and that they could purchase 1 jacket, 6 pants and 6 shirts for all employees with a cost of only $1,044. He recommended ending the contract with Cintas. The board approved Tom’s recommendation and asked for him to send letter to Cintas.

Motion was made to by Director Kasten, seconded by Director Underwood, motion passed unanimously 6-0.

These minutes were approved this_____day of June, 2010.

ATTEST: ______

Terry Draper-President

______

Laurie Ferretti-Secretary