JAWS for the Classroomsession 506

JAWS for the ClassroomSession 506

Presenter: Robert Sweetman

Sweetman Systems

Phone: 818-893-5887

Email:

Saturday March 11, 2017 at 10:00 A.M.

Commands for Reading the Screen

Using Microsoft Word with JAWS for Windows

Word Commands for Moving Around a Document

Saving Your Work in Microsoft Word

Tips for Using Microsoft Word – a Summary

Ribbon Bar Features

The Virtual Ribbon Bar

Turning the Virtual Ribbon Bar on and Off

Use of Heading Styles in Microsoft Word

Quick Key Navigation Commands for Use with JAWS

Application. Use of Quick Keys for Locating and Correcting Spelling Errors.

Using Headings to Create a Table of Contents

Internet Commands

Using the Surf's Up Web Site from Freedom Scientific

New Settings in the JAWS Startup Wizard

Using Research It

Using Research It to Locate Books with Bookshare

Unpacking the Bookshare Book

Using FSReader to Read a Bookshare Book

Reading Books from Learning Ally

Using Learning Ally Link

Getting Help from RFB&D

JAWS is a powerful screen reading program that can greatly increase productivity. It is important to be comfortable with both the commands for reading the screen, as well as Windows commands.

Commands for Reading the Screen

The following commands can be used to get the information that you need quickly.

Keyboard Help: INSERT+1. This is a toggle key. The first time you press it, it turns on keyboard help. Press it a second time to turn off keyboard help. When keyboard help is turned on, you can press any key or key combination to hear its function. It is great for typing practice. If you enter a JAWS command such as Insert+Up Arrow to read the current line, the JAWS function will be announced.

Say Window Title: Insert+T. Pressing Numpad Insert with the letter T reads the title of the document or web page that you are on, and then tells you which application you are in. For this reason, many people call it the Where Am I command.

Say Character: Numpad 5. Speaks the character under the cursor. If you tap Numpad5 twice quickly, JAWS speaks the phonetic equivalent. This is handy if you didn’t understand the character; for example, whether JAWS said B or D. Pressing numpad5 twice will say Bravo or Delta which makes it clear.

Say Prior Character: Left Arrow. You can use the standard left arrow key, or the left arrow key on the number pad which is 4 when the NumLock key is turned off. The NumLock key is the top left key on the number pad.

Say Next Character: Right Arrow. You can use the standard right arrow key, or the right arrow key on the number pad which is 6 when the NumLock key is turned off. The NumLock key is the top left key on the number pad.

Say Word: Insert+Numpad 5. This keystroke speaks the word where the cursor is located.

Spell Word: Insert+Numpad 5 pressed twice quickly. This keystroke spells the word where the cursor is located.

Say Prior Word: Insert+Left Arrow. Moves left one word and speaks it. Use NumPad insert with the 4 on the number pad. The 0/Insert key located at the bottom left of the number pad is sometimes called the JAWS key, because it is used as a modifier in JAWS screen reading commands. Use of the JAWS key allows most of the JAWS screen reading commands to be executed with one hand. Thus, Insert+Left Arrow moves left one word, and speaks it. You can reach over with your right hand and press Insert+Left Arrow, (Numpad Insert with the 4 key on the number pad), to move left one word at a time. This can be done without moving your left hand away from the standard typing position.

Say Next Word: Insert+Right Arrow. Moves right one word and speaks it. It can be used to move through a document one word at a time.

Say Current Line: Insert+Up Arrow. This command speaks the line that you are on. It is used in Microsoft Word, in Windows and on the Internet. It reads the line that has focus.

Say Prior Line: Up Arrow. Moves up one line and speaks it. You can use either the standard Up Arrow key, or the Numpad Up Arrow which is the 8 key on the number pad.

Say Next Line: Down Arrow. Moves down one line and speaks it.

Say Sentence: Alt+Numpad 5. Reads the current sentence. This is very helpful when you are trying to determine whether your sentence is correct grammatically.

Say Prior Sentence: Alt+Up Arrow. Moves to the prior sentence and reads it.

Say Next Sentence: Alt+Down Arrow. Moves to the next sentence and reads it. Each time that you press Alt+Down Arrow, your cursor will be moved to the beginning of the next sentence, and that sentence will be read. This is handy when you are proofreading a document.

Say Paragraph: Control+Numpad 5. Reads the current paragraph.

Say Prior Paragraph: Control+Up Arrow. Moves to the beginning of the previous paragraph and reads it. It is generally used to move backward through a document one paragraph at a time.

Say Next Paragraph: Control+Down Arrow. Moves to the next paragraph and reads it. This keystroke interrupts speech and then moves to the next paragraph and reads it. For this reason, the Control+Down Arrow command is used to quickly skim through a document. This mimics the manner in which a person with vision would quickly skim through a document to find an important point or section.

Say from beginning of line to Cursor: Insert+Home. Reads from the beginning of the line to your cursor position. To execute this command with one hand, use the Home key on the number pad which is Numpad 7. Application. Suppose that you are typing something and are interrupted by a phone call. The Insert+Home command allows you to quickly determine where you left off.

Say from Cursor to end of line: Insert+Page Up. Reads the text from the cursor position to the end of the current line. For this command, use Page Up key on the number pad which is Numpad 9. This keystroke will alert you if there is text to the right of your working cursor. This can keep you from inadvertently inserting text in front of text that is on the line where you are working.

Say All: Insert+Down Arrow. Reads through a document without stopping. Reading will continue until you reach the bottom of the document, or until you tap the Control key to stop reading. Use the JAWS key with the Down Arrow on the number pad. On the Number pad, Down Arrow is the 2 key. Insert+Down Arrow is used to quickly read Word files, web pages, and documents in PDF format.

Using Microsoft Word with JAWS for Windows

Word Commands for Moving Around a Document

These commands allow you to move around a document using the cursor keys and Shortcut Keys that are available in Microsoft Word. Shortcuts for saving your document are also given.

Move one character left: Press Left Arrow key. Moves left one character and speaks it. Most people use the standard arrow keys with the Word commands, but the NumPad arrow keys will work as well.

Move one character right: Press Right Arrow key. Moves right one character and speaks it.

Move to the next word: Press Control+Right Arrow. Moves right one word and speaks it. This is normally used when editing text. For example, suppose that you are using the Down Arrow key to proofread your document by moving down one line at a time. Assume that you hear JAWS say a word that doesn’t sound right. Press Control+Right Arrow to quickly move across the line one word at a time. You can then edit the word. When done, it is a good idea to press the Home key to move back to the left side of your screen. Continue using the Down Arrow key to move through your document one line at a time. If you hear another word that you need to correct, you know that pressing Control+Right Arrow will always locate the word that you want to correct.

Move to the previous word: Press Control+Left Arrow. Moves left one word at a time and speaks it. When editing, this command is used to move backward through your document one word at a time.

Move up one line: Press Up Arrow. Moves up one line and speaks it.

Move down one line: Press Down Arrow. Moves down one line and speaks it.

Move to the end of the current line: Press End. Moves to the end of the current line. Suppose that, when proofreading a document, you hear an incorrect word that is near the end of the line. Just press the End key; then use Control+Left Arrow to move left word by word until you hear the word that must be corrected. When done, press the Home key to move to the beginning of the line, then continue pressing Down Arrow to proofread the document.

Move to the beginning of the current line: Press Home. Moves your working cursor to the beginning of the current line.

Move one paragraph up: Press Control+Up Arrow. Moves to the beginning of the prior paragraph and speaks it.

Move one paragraph down: Press Control+Down Arrow. Moves down one paragraph and speaks it. This command is used most often to skim through a document.

Move up one screen of text: Press Page Up. Moves you up through the document by one screen or 24 lines.

Move down one screen of text: Press Page Down. Moves down through your document by 24 lines or one screen.

Move up one page: Press Control+Page Up. Moves you up through the document by one page. This is usually about 54 lines, though the number of lines can change depending on your margin settings.

Move down one page: Press Control+Page Down. This moves you down through a Word document one page at a time. Thus, if someone tells you that there is an error on page 7, you can use Control+Page Down to quickly locate page 7 of the document. If they tell you which paragraph the error is in, you can use Control+Down Arrow to quickly move to the paragraph where you need to make the correction.

Move to top of document: Press Control+Home. Moves you quickly to the top of the current file. Most people use the Home key at the top middle position of the 6-pack above the arrow keys, but you can also use the Home key on the number pad. Thus, if you get to the bottom of a ten page document and want to read it again, just press Control+Home to jump to the top of your document.

Move to bottom of document: Press Control+End. If you open a document on which you were previously working, just press Control+End, (the key at the bottom middle of your 6-pack), to quickly jump to the bottom of your document where you can continue typing.

Delete one character to the left: Press Backspace. Erases the last character that you typed, and speaks the character that was erased.

Delete one word to the left: Press Control+Backspace. Deletes the last word that you typed and speaks the word as it is deleted.

Delete one character to the right: Press Delete. Pressing the Delete key erases the character that your cursor was under, and it speaks the next character that will be erased if you press it again.

Delete one word to the right: Press Control+Delete. Erases the word that your cursor was on, and speaks the next word that will be erased if you press Control+Delete again.

Saving Your Work in Microsoft Word

Save Current Document: Press Control+S. If you have not saved the document before, the Save As dialog will open. Text from the top line of your document will be suggested as a file name. If you want another name, simply type the new name and press Enter to save the document. If you have already saved the document, pressing Control+S will quickly save any additional changes that you made to the document, without prompting you for another name. While typing a long document, it is a good idea to press Control+S from time to time to make sure that your current work is saved as you go.

Open Save As Dialog: Press F12. If you have already saved a document, pressing F12 will open the Save As dialog so that you can save the document under another name, change the file type, or save the document in another location. Pressing Alt+D in this dialog will show the current location of your file, (you can edit the file location here). Press Alt+S in the Save As dialog to save any changes.

Tips for Using Microsoft Word – a Summary

The following Shortcut keys are available in Word:

Beginning of line: Home.

End of line: End.

Ribbon Bar Features

Press the Alt key to go to the Ribbon Bar.

Press the Right Arrow or the Left Arrow to move between groupings. When you locate the group that you want, press the Tab key to move to the lower ribbon for that group.

Press Control+Right Arrow or Control+Left Arrow to move through items in a group. If you come to a Dropdown button, just press Enter to open the associated menu.

Remember that if you get lost while reviewing the Ribbon Bar, just press the Alt key to return to your document.

The Virtual Ribbon Bar

Using JAWS, you can easily navigate through the ribbon bars using the JAWS Virtual Ribbon bar. When you first install JAWS and run the Startup Wizard, you have the option of checking a box that turns on the Virtual ribbon bar. In this connection, I prefer to turn on the virtual ribbon bar only when I need it to search for a new feature.

When virtual ribbons are turned on, you can do the following in a program like Microsoft Word:

Press the Alt key to get to the Virtual Ribbon bar. Use Right or Left Arrow to move through the choices on the top ribbon. When you get to a group that you want, press the Down Arrow to open it. When you come to a Submenu, press Right Arrow to open it, or Left Arrow to close it. You can use Up Arrow to move back up the tree after closing a submenu. Or, just press the Escape a couple of times to return to the top ribbon. Pressing the Escape key one more time will close the ribbon bar.

Note. Often, it is advantageous to turn off the virtual ribbon bar. This is because, while the virtual ribbon bar allows you to easily explore the ribbons, it disables the normal ribbon bar key tips, and these key tips no longer appear on the screen visually. If you are working with a tutorial that makes use of the key tips, you would want to turn off the virtual ribbon bar.

Turning the Virtual Ribbon Bar on and Off

Press insert+V to open JAWS Quick Settings. Type the word “virtual” without the quotation marks; then press Enter.

Arrow down to select the Virtual Ribbon bar option.

Press the Spacebar to toggle this option between on and off.

Press Enter two times to save your setting.

Use of Heading Styles in Microsoft Word

You can quickly apply heading styles as follows:

Heading level 1: Control+Alt+1.

Heading level 2: Control+Alt+2.

Heading Level 3: Control+Alt+3.

Application. Suppose that you want your Introduction to have a heading 1 style which is bolded 16-point.

Make sure that the Word “Introduction” is on a line by itself.

Press Home to get to the beginning of the line.

Press Control+Alt+1 to apply the heading level 1 style.

Quick Key Navigation Commands for Use with JAWS

JAWS has a Quick Key Navigation mode that can be very helpful when you are using Microsoft Word.

Press Insert+Z to turn Quick Keys on. This command is a toggle, so press Insert+Z a second time to turn Quick Keys off.