January Storm Meet Information

2017IE WWSC JANUARY STORM

presented by the Walla Walla Swim Club

January 6 - 8, 2017

Held under the sanction of USA Swimming and Inland Empire Swimming, Inc. Sanction # 17-1316

In granting this sanction it is understood and agreed that USA Swimming and Inland Empire Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Use of audio or visual recording devices, including a cell phone camera, is not allowed in changing areas, rest rooms, locker rooms or behind the blocks.Deck Changing is prohibited. Changing into or out of swimsuits other than in the facility locker rooms, or other designated area designated by the host facility, is not appropriate, and is prohibited.

HOST: Walla Walla Swim Club, Walla Walla, WA

LOCATION: Whitman College, Harvey Pool, 10 South Park Street, Walla Walla, WA 99362

MEET FORMAT: This is a split session timed final meet.

Morning Session: 8&U, 9-10, and Boys 11-12

Afternoon Session: Girls 11-12, 13-14, 15-18

SCHEDULE:

Friday Evening: Session 1 Warm-ups 4:30 – 5:15 pmEvents start 5:30 pm

Sat & Sun Morning: Sessions 2 & 4Warm-ups 7:30 – 8:15 amEvents start at 8:30

Sessions 3 & 5Warm-ups begin immediately following morning sessions. Events begin one hour after the conclusion of the morning session. Meet marshals will be present during warm-ups.

RULES: Current USA Swimming Rules will govern throughout the meet. Inland Empire Swimming rules shall also apply. USA Swimming safety guidelines and warm-up procedures will be in effect for the entire meet. “No-Recall” starts will be in effect. The referee of the meet shall be the final authority for the conduct of the competition. IES scratch rules will be in effect. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement

DECK AREA: Only swimmers, coaches, officials and meet workers are permitted in the deck area. Spectators will not be allowed in the deck area without proof of current USA Swimming membership. The deck area is considered to be a 3 foot area from the edge of the pool and the area behind the start platforms up to the timer chairs.

POOL COURSE: Harvey pool is an indoor 8 lane, 25 yard pool with a 3 lane x 20 yard warm down pool which will be open during the meet. The facility has a DAKTRONICS automatic timing scoreboard, horn start and non-turbulent lane dividers.

TIMING: Timing will be by the DAKTRONICS Timing System. WWSC will make every effort to provide timers. However, assistance from other teams will no doubt be needed and greatly appreciated. Swimmers shall provide their own timers and counters for the 500 and 1650 freestyle events.

Timers:Each team will be asked to provide timers. All timers are to report to the Chief Timer at the announcer’s table 10 minutes prior to the start of the meet.

ELIGIBILITY: All participants must be currently registered with USA Swimming. USA-S numbers must be included with the entries. Age on the first day of the meet shall govern the full meet. On-deck registrations are not permitted. Swimmers not represented by a coach must check in with the meet referee before warm-ups. Athletes with a disability are welcome and are asked to provide advance notice of necessary accommodations.

***Whitman College Liability Waiver***

Whitman College Board of Trustees requires all swimmers that utilize the Harvey Pool to sign the attached Liability Waiver form. This form is a requirement for entrance into the January Storm.

SWIMS: The USA Swimming SWIMS database requires that ALL swimmer data be correct before any meet data (swimmer times) will be loaded into the USA Swimming database. If you know of any swimmer data that is NOT correct in the meet database please notify the meet referee as soon as possible. The appropriate changes will be made. The data will be sent to USA Swimming within 3 days of the meet.

COACHES: All coaches must be currently USA Swimming certified. Proof of current certification must be supplied to the meet referee or administrative office upon request. Valid Coach Membership cards must be visible at all times at the meet.

AWARDS & SCORING: Ribbons will be awarded for first through eighth place in individual events in the following age groups 8 & Under, 9-10, 11-12, 13-14 and 15 & Over. Ribbons will be awarded for first through third place in all relay events. Events will be seeded by time. The 10 & Under events, as well as the 13 & Over events, will be scored and awarded as 8 & Under, 9-10, 13-14, and 15 & Over. Heat winner prizes will be awarded. Individual high point awards will be given to the top scoring girl and boy in each age group. Teams are requested to appoint one adult to pick up awards at the end of the meet.

INDIVIDUAL ENTRIES: Swimmers may enter a maximum of two (2) individual events on Friday, and five (5) individual events on Saturday and Sunday. Failure of any swimmer to comply with the five events per day rule will result in the swimmer being scratched from all events after the fifth entered event of that session at the discretion of the meet director. The 400 IM and 1650 Freestyle will be swum fastest to slowest.

We reserve the right to change the warm up and start times after the entries are received. Please check for any changes. The meet director reserves the right to limit entries to ensure that sessions fall within USA Swimming’s recommended guidelines for age group competitions.

RELAY ENTRIES: Swimmers may enter a maximum of one (1) relay per day. All coaches must give the relay names and order to the computer staff before each relay swims

POSITIVE CHECK IN EVENTS: Positive check-in will be conducted for the 500 and 1650 Freestyles. If a swimmer fails to check in by the deadline below, they will not be allowed to compete in that event. If a swimmer checks in and then fails to swim in the event, the swimmer will be disqualified from his/her next individual event.

Friday: 1650 Freedue by 5:00 PMLimited to 8 heats

Sunday: 500 Free due prior to event # 71

Swimmers are responsible for providing their own timers and lap counters for the 500 and 1650 Freestyle events.

SEEDING: All events will be seeded with SCY times. The 500 Free, 1650 Free and the 400 IM will be seeded fastest to slowest. Deck entries will not be accepted.

RESULTS: Final meet results will be posted on the Inland Empire Swimming webpage at

EVENTS: All events are timed finals. There will be a clerk of course provided for all 25 yard events.

ENTRY DEADLINE: ***January Storm will be limited to approximately 350 swimmers***

**All entries must be received no later than Tuesday, December 27th, at 5:00 PM. For IES teams to get priority placement, they must have their entries in by Saturday, December 24th, at 5:00 PM. Meet is limited to the team with the 350th swimmer entered. The order of events may be revised to a combined meet at the discretion of the Meet Referee should be meet be undersubscribed. Additionally, No phone entries will be accepted. Swimmers entering a meet must be registered with IES by the meet entry deadline date.

ENTRY FEES:

$3.00 per individual event

$12.00 per relay

$12.00 IES surcharge per athlete.

Payment must be received by January 6th, 2017 for entries to be considered official. Please make all checks payable to the “Walla Walla Swim Club”. Please e-mail the following attachments:

1. Commlink entry file from TM

2. Print to file (word format) of team individual entries.

3. Print to file (word format) of team relay entries.

4. Print to file (word format) of meet fees dues.

ENTRIES: Email entries to Shawn Reser:

Send payment and liability waivers to WWSC January Storm

PO Box 351

Walla Walla WA 99362

MEET DIRECTOR: Quentin Byma & Karen Watson

MEET REFEREE:Chris Miller

ADMINISTRATIVE OFFICIAL: Shawn

STARTER:Holly Howard

STROKE & TURN:Angela Bona, Charity Yaw, Pam Klem, Karen Watson

OFFICIALS CONTACT: Karen Watson

OFFICIALS: All USA certified officials are invited to work at this meet and should contact Karen Watson at for scheduling purposes. USA credentials must be displayed at all times.

ACCESSIBILITY: The upper deck is accessible to wheelchairs by using the elevator in the front entrance. The basement is off limits to all personnel.

PARKING:

There is a parking restriction next to the railroad tracks adjacent to the pool facility on the Whitman Campus. Signs will be posted in these areas. Parking is limited in the immediate vicinity of the pool but there are plenty of lots within a short walking distance of the facility.

CONCESSIONS: Programs and concessions will be available at the meet.

HOSPITALITY: WWSC will be providing hospitality for all coaches and officials.

LODGING: WWSC has arranged for a block of rooms at Quality Inn for $79 per night. The block will be held until December 20 or until it is filled.

Walla Walla Swim Club January Storm

January 6 - 8, 2017

Entry Fee Tabulation

Team:______Coach:______

Address:______

Telephone:______E-mail:______

# of Coaches attending:______

Computations:

IES Surcharge per swimmer (# of swimmers) ______x $12.00 =______

Number of individual entries ______x $3.00 = ______

Number of relays ______x $12 .00= ______

Total Entry Fee $______

Make checks payable to Walla Walla Swim Club.

Mail to:

Walla Walla Swim Club

PO Box 351

Walla Walla, WA 99362

Whitman College

Liability Waiver Form

Use of Baker Ferguson Fitness Center and Harvey Pool

In consideration of my permission to use the Whitman College Baker Ferguson Fitness Center and Pool, I the undersigned voluntarily agree to assume full and complete responsibility for any injury or accident which may occur to me during or in connection with the use of Baker Ferguson Fitness Center and Harvey Pool while I am on the premises of Whitman College and I further hereby voluntarily agree to waive my rights and that of my heirs and assigns to hold Whitman College, board of trustees, administrators, employees, agents or other participants liable for injury, death, and/or damages sustained by me.

I understand that I should be aware of my physical limitations and agree not to exceed them.

I certify that I am of lawful age (18 years or older) and otherwise legally competent to sign this agreement. I further understand that the terms of this agreement are legally binding and I certify that I am signing this agreement, after having carefully read it, of my own free will.

______

Signature AgeDate

______

Print Name Address/City/State

MINOR

In consideration of permission being granted to my child/children to use the Whitman College Baker Ferguson Fitness Center and Harvey Pool, I, as the parent or legal guardian of the child/children named below, agree that I will not file suit or cooperate in any such suit brought on behalf of my child/children against Whitman College, board of trustees, administrators, employees, agents or other participants for injury, death, and/or damages suffered by my child/children in the course of using Whitman College Baker Ferguson Fitness Center and Harvey Pool.

I understand that my child/children should be aware of their physical limitations and they agree not to exceed them.

I further understand that the terms of this agreement are legally binding and I certify that I am signing this agreement on behalf of my child/children, after having carefully read it, of my own free will.

______

Signature (Parent / Legal Guardian) Date

______

Child / Children’s Name(s)

*Please help us to staff officials for this meet. We would like a list of your certified starters and stroke & turn officials. Our referee will contact you via e-mail to sign your officials up for times for them to work at the meet. Thanks for your help.

Officials Name Starter or S&T E-mail Address

______

Please mail to:

Karen Watson

c/o Walla Walla Swim Club

P.O. Box 351

Walla Walla, WA 99362

********10 minute break prior to the start of event #83

******* 10 minute break prior to start of event #103