JACKDITTMAR,P.E.,Highwaycommissioner

MONROECOUNTYHIGHWAYDEPARTMENT

JACKDITTMAR,P.E.,HighwayCommissioner

803WashingtonStreet,Sparta,WI 54656

Phone:(608)269-8740 Fax:(608)269-8831

e-mail:

NOTICEOF MEETING

COMMITTEE:HighwayTIME:9:00A.M.

PLACE:HighwayAdministrationBuilding

803WashingtonStreet,Sparta,WI

DATE:Friday,March20,2015

SUBJECTMATTERTOBECONSIDERED

[allitemsaresubjecttoDiscussion(exceptpubliccomment)Action]

1.PeriodofPublic Comment

2.LastMeetingMinutes

3.ReviewPayroll

4.VouchersCreditCardCharges

5.Commissioner'sReport(copyattached)

Projects,Equipment,Facilities,Budget,Personnel

6.FutureAgendaItems

7.9:30amto1:00pmHighwayTour: SoutheastcornerofCounty

DateNoticePosted:March16,2015

PLEASENOTE:Aquorumof theMonroeCounty Boardorothercommitteesmaybepresentatthismeeting. NobusinessoftheCountyBoardorothercommitteeswillbeconductedat thismeeting,onlythebusinessnotedabove.

February16,2015 meetingoftheMonroeCountyHighwayCommittee205

Meetingcalledtoorderat9:00a.m.,byChairmanJamesSchroeder.

Memberspresent:JamesSchroeder,GailChapman,DavidPierceandNodjiVanWychen.Membersabsent:WadeBlackdeer

Otherspresent: HighwayCommissioner-JackDittmar,OfficeManager-BeckyPitel, CountyCorporationCounsel-AndyKaftan andallremainingforItemsI.-/Xonly:Road RunnersATV/UTVClubofMonroeCountyVicePresidentHighwayDepartmentEmployee-MikePierce,JointCountyATVCouncilPresident-RogerBean,BearBluffATVClubPresident-GaryEverts,RoadRunnerClubMembers-JimPierceandDonniePierce.

I.PeriodofPublicComment-Noneat thistime.

II.MotiontoapprovetheminutesoftheregularJanuary16, 2015ANDthespecialFebruary05,2015meetingsmadebyNodjiVanWychen,secondedbyGailChapman. Allayes,motioncarried.

Ill.Payrollpresentedasfollows:

CheckDate: 1/22/2015 / CheckDate: 2/5/2015
•FieldPersonnel / $75,599.06 / •FieldPersonnel / $65,989.19
•Administration / §11l683.16 / •Administration / §111611.17
•Total / $87,282.22 / •Total / $77,600.36

IV.Voucherspresentedasfollows:

•EarlyPay$212,843.64

•CreditCards$3,183.13

•MonthVouchers§147.209.40

$363,236.17

V.Commissioner'sReport(copyattached)

•Projects:

Wintermaintenancewasthemajorfocusagainofallcrewsoverthelastmonth.

Countycrews: alsomixedhauledsand,patchedpotholes,cutbrush,andfinishedyear-endinventory.

Statecrews: alsofixedhighwayfencing,patchedpotholes,hauledsalt,andrepairedguardrail.

TheWDOTopenedtheCTHBCbridgereplacementbidslast weekandthelowbidderwasabout$40klessthantheengineer'sestimateof$290k. **Mr.LaytondidnotexercisehisrighttogethisownappraisalforthesliverofnewR/Wrequiredforthebridge. Anacquisitionpricecouldn'tbenegotiatedthereforethenewR/Wwascondemnedlastweekforthecountyappraisedvalue.

**Designengineeringconsultantswillbeselectedattheendofthemonthforthesixbridgesapprovedfor

2013-2018FederalAidconstructionfunding. Threearecountybridges(CTHN,MZ)andoneeachfortheTownsofPortland,SheldonTomah.

**Proposalsfor2015-2020FederalAidprojectsarescheduledtobesubmittedthissummer.

**TheCTHAhillprojectwillneedtohaveapublicmeetingheldforthefullprojectandthenthedirtworkbidoutaroundtheendofthesummer.

•EquipmentFacilities:

Twonewsectiontruckcabchassisbidswereawarded.

•Budget:

Nothingtoreport.

206

February16,2015meeting ofthe MonroeCountyHighwayCommittee

•Personnel:

AnewPublicWorksLaborerstarted(withtheMaintenanceDept.)atthebeginningofthemonth.

OurAssistantMechanicwasletgoduringhisintroductoryperiod. Wewillbere-interviewing2Mechanicswhoareonoureligibilitylist frominterviewsthatoccurredaboutayearagotoseeif

theywouldbeagoodfitfortheopenAssistantMechanicposition.

Sick leaveincentivepayoutswillbeincludedinthisweek'spaychecks.TherewerearecordnumberofDepartmentemployeeseligibleforthe incentivepayoutin2014.Tenhourlyemployeesandallfivesalariedmanagementwereeligible.Twohourlyemployeesusednosickleavein2014!

TenhourdaysarescheduledtostartonMondayApril06.

**=addedtoreportduringmeeting

**Agendarearrangedtoaccommodateguests.

VIII.CTHQHill-InsuranceCarrierLetter

JackDittmarandourinsurancecarrierrepresentative(VanceForrest)conductedasitevisitoftheCTHQhillcuton02/10/15. Asrequestedatthe02/05/15specialCommitteemeeting,JimSchroeder

attendedthemeetingandmetJackandVanceatthehillcut. Alsoin attendancewithJimwere:LaFayetteTownChair,GordonIsensee;LaFayetteTownSupervisor,RickHansen;Landowner,Junior

ViethJuniorVieth'sFarmer'sTownMutualInsuranceCompanySalesRepresentative. Jackpassedoutcopiesofthe02/13/15letterfromVanceForrestwhichexplainedthesitemeetingandoutlinedhis

recommendationsfortheCTHQhill. Jimaddressedsection15-2oftheletterwhichdiscussestaking

downareasofthehillthat"....looktobethenextlogicalsectiontofall...."especiallywherethecrackinthefaceofthehillislocatedatthistime.Theletteralso recommendsreducingthespeedlimitto 35mphinthehillcut.Jackmentionedthatthiscouldbemorequicklyperformedbyinstallingadvisory speedplaquesontheexistingfallenrockswarningsigns. MotionmadebyDavePiercetoactonandaccepttheletterfromourinsurancecarrier,seconded byNodjiVanWychen. Allayes,motioncarried.

IX.*WIWhiteSand LLCrequesttohaul sandfor18monthsonCTHNintheTownofByron

JackDittmarexplainedthatWIWhiteSandLLChasrequestedhaulingmultiplefulllegalloadsofsandfor18monthsonCTHNfromGrosbeakAvenorthtoSTH21.Dittmarstatedthatthepreviousownerofthissandmine(Proppant),hadasimilarrequestonCTHNfromGrosbeakAvesouthtoUSH 12andtheypaidfor2inchesofextrahotmixpriortohaulingandthehighwayhasheld upfine. JackaskediftheCommitteewouldwanttohavethesamekindofrequirementfromWIWhiteSandLLCoriftheywouldliketolookatbonding.WIWhiteSandsissupposedlyworkingwiththeTownsofByronandLaGrangeastheyneedtoalsorunsometownroads.ChairmanJamesSchroederisconcernedaboutthelocalresidentswiththehauling,theamountoftrucksandthenoiseduetostoppingandstarting.Dittmarexplainedthattheywouldprobablyaverage4loadsanhourastheyarerequestingtohaul12hoursadayfor3-4daysaweek.TheywillbeloadingthesandintorailcarsatthenewAlliedCo-OpfacilitynearOcean Spray.Jackalsowantedtoexpressthattheyarehaulinglegalloads,sothereisnotalotwecanlegallydootherthanduringspringweightlimits.NodjiVanWychenstatedthatshe wouldliketoseeabondhighenoughtocoverthecostsofredoingthehighwayifdamaged.DavePiercestatedthathewantedtobesurethatthishaulingwouldnotcauseanyconcernswiththeFirstRespondersgettingthroughifneededorhavingapublicroadbeingblockedforanyreasonwithtraincars.MotionmadebyGailChapmantoacceptWIWhiteSandLLCrequesttohaulfor18monthsonCTHNintheTownofByron,seconded byDavePierce. Allayes,motioncarried.

Page2of3

February16,2015meeting oftheMonroeCountyHighwayCommittee

207

*NoteAgendaItemsVLVILCombinedindiscussion.

VI.MonroeCountyHighwayDepartmentStandardOperatingPolicyNo.14-1(SOP-14-1)EstablishmentofATVIUTVRoutesonCountyTruckHighways(CountyCorporationCounselrevisions)

VII.CountyBoardResolution-AmendingChapter38oftheMonroeCountyCodetoIncludeAll-TerrainandUtilityTerrainVehicleOperationonCountyTruckHighways(CountyCorporationCounsel revisions)

JamesSchroederaskedCorporationCounselAndyKaftantoexplaintherevisionshehasmade bothinthedepartmentstandardoperatingpolicyandthecountyordinance. Kaftanstatedthattheordinanceisprettymuchthesameotherthanincorporatingtheoperatingpolicyjustificationsinthebeginning"Whereas"bullets.JimaskedAndytoexplainthelast"Whereas"whichaddresseslegallyestablishedATV/UTVroutesrequiringthe adoptionofaCountyBoardordinancewhichspecifiesroutes,followspublishedrequirementsandreferstoestablishmenttakingtimeandcannotbeeasilychanged.Jimisconcernedandlookingforclarificationontheverbiage"cannoteasilybechanged". Jimiswonderingifatimelineof60-90daysneedstobeputonthis. HighwayCommissionerJackDittmarexplainedthatthisiscoveredintheDepartmentpolicywhichstatesthattheroutescanonlybechangedonceayear. Kaftanmadearecommendationofchangingthis tostate somethinglike"whichtakestime,effortandmoneyforthisordinance". NodjiVanWycheninquiredastowhythepresentordinancedoesnotincludetheadditionalroutes thatwereaddedattheDecember2014monthmeeting,suchas

CTHEWfromAuburnRdtoCTHEE.Jimalsoinquiredaboutthe TownofJeffersonandtheTownofWellingtonrequests.AndyinquiredtotheCommitteeiftheyfeltallroutesshouldbeidentifiedintheordinanceastowhatmunicipalitiestheroutestraversed. KaftanalsopointedouttotheCommitteethatSection38-213 oftheordinancecovers operationrequirementsneedingtobefollowedaccordingtoWisconsinStateStatutes. Kaftanagain addressedwiththe Committeethattheymaywantto considerestablishingapointofcontactoranagentfromtheclubsandorganizationsrequestingtheroutes.Kaftanstated thatwithoutthisestablishmentitcouldbeanightmareastohowto addresstheorganization,club anditssuccessors. Kaftanalsoinquiredhowmuch responsibilitytheCommitteewanted torequirefromtheclubs. Morerigorousrequiresmoreresponsibilityfromthe clubsandless rigorousshouldersmore responsibilityonthecounty.ATV/UTVClubofMonroeCountyVicePresidentHighwayDepartmentEmployeeMike Piercestatedthatthe countymaychoosetokeep uptheATV/UTVrouteseveniftheclub dissolves. Andystillhasconcernswithanyindirectcostswhicharenotstatedinthepolicy orordinance.Jimstatedthathefeelsthecountycancrossthatbridgeofconcernasneeded. Healsofeelsthattheclubshavebeengenuineaboutthissubject JointCountyATVCouncilPresidentRogerBeanstatedthattheycanbeabackupifthelocalclubsdissolve. MikePiercestatedthatfor theroutespresently

requesteditwouldonlycostapproximately$350forthesigns. KaftaninquiredtoDittmarifthehighwaydepartmenthasabudgetedlineitemforthissignageorifitwouldbecoveredina currentlineitem?Jim stated thathewouldliketoseetheclubsrequiredtomaintaintheroutesandsigns. GaryEvertsinquiredaboutthedefinitionofacceptableforsignreplacementtime.Andyfeelsthatthesignageoftheseroutesismore regulatorythaninformational since thesignageisrequiredtolegallyridetheroutes. Jackstatedthatper Departmentpolicy,theclubshave24hoursfromthetimeitisreportedtothemthatasignneedstobefixed. Jackstatedthatifasignisdownovertheweekendandaclubdoesn'ttakecareofit,theDepartmentwillsendsomeoneouttofixthe signandwewouldbillfor theovertime. DittmarinquiredagainiftheCommittee wantedtoputtheTownofOakdaleroutes requestedontheordinanceeventhoughtheTownBoardisreallynotsureiftheyagreeatthistime. ClubmemberGaryEvertsstatedthatheisundertheimpressionthattheTownofOakdaleisreallynotopposedtoopeningtheseroutes.MotionmadebyGailChapmantomovethisordinanceandpolicyforwardtothecountyboardwiththeamendmentsofincludingtheotheradditionalroutespreviouslyrequested,secondedbyDavePierce.Allayes,motioncarried.

X.FutureAgendaItems

Noneatthistime.

Motiontoadjournat10:30a.m.byDavePierce,secondedbyNodjiVanWychen. Allayes,motioncarried.

CountyHighwayCommissioner'sReportfor:March20,2015

Projects:

WintermaintenancewasthemajorfocusagainofallcrewsoverthelasttwoweeksinFebruaryandfirstweekinMarch.

Countycrews: alsopatchedpotholes,cutbrush,andknockedlooserocksoffthe

CTHQhillbank.

Statecrews: alsopatchedpotholes,hauledsalt,andrepairedguardrail.

ASpringWeightLimitearlynewsreleasewassentoutTuesdayFebruary24whenthedailyhightempswereinthesingledigitsandlowsweredoubledigitsbelowzero. Whentemperatureschangeddrasticallytwoweeksago,weightlimitswerepostedlastweekonTuesdayMarch1Oth.

JackattendedanImplementsofHusbandry(loH)meetingconductedbyUWEXthis

TuesdayinSparta.

The1-94reconstructionprojectfromTomahtoWarrensstartedlastweek. Theprojectisscheduledtotaketwoyearsandbecompletedwithalltrafficdivertedontoonesideoftheinterstateasconstructiontakesplaceontheclosedside.TheWDOThasscheduledthisbi-directionaltraffic(onlyonelaneineachdirection)forthenexttwosummersincludingduringCranfest. TheCo.Sheriffisawareofthisandwillbemakingplansforbottleneckedtrafficduringthefestival.

EquipmentFacilities:

Two14+yearoldpickupsandtwo15+yearoldtri-axleplowtrucksweresoldontheWIsurplusauctionsite.

Thebudgetapprovednewcoldstoragebuildingwillbebidoutshortly.

Budget:

Nothingtoreport.

Personnel:

Overthelasttwomonths,employeeperformanceevaluationswerecompletedforallemployee'shiredpriortoJune2014.