IVEAssociate Brief:
Local Cultural Education Partnership Development Programme
York
Deadline for Submission / 5pm Monday 5th February 2018
Return To / Susan Cairns

Author / Susan Cairns
Date / 1/12/17

1Introduction

IVEis a social enterprise that is working to ensure a more creative future for businesses, teachers, children and young people.

IVE is committed to improving the lives of children and young people – preparing them to face the future with creativity and self-belief.Our team works with schools, youth and community organisations, universities, the cultural and creative sector and other agencies which share our aims.

Since April 2012,we've been Arts Council England's Bridge organisation for Yorkshire and the Humber, working with the arts and cultural sectors, schools and other learning environments in the region to help children and young people have access to great arts experiences.

2 Background
The purpose of this commission is to support IVE in the development of Local Cultural Education Partnerships in local authority areas across Yorkshire and the Humber. The focus will be on developing the York Cultural Education Partnership.

IVE, the Arts Council England (ACE) funded Bridge organisation for Yorkshire and the Humber, has been tasked by ACE to use their expertise to galvanize partnerships across the arts, cultural and education sectors in local authorities across the region to support a clear articulation of thelocal cultural offer to teachers, parents, children andyoung people and the arts and cultural sector. Key stakeholders for the partnershipwill include arts andcultural organisations, Music Education Hubs, schools, FE, HE, local government and othersinvolved in the delivery of arts and cultural opportunities for children and young people.

The steps required in each area to develop a Local Cultural Education Partnership will include, not necessarily in a linear way, those outlined in Figure 1 below.

ACE have already invested significant support in the development of Local Cultural Education Partnerships in Barking and Dagenham, Bristol and Great Yarmouth. You can find out more about the work in these areas in Appendix 1 and at

Figure 1: A model Local Cultural Education Partnership

The following are critical elements in the development of Local Cultural Education Partnerships in each local area. They do not necessarily represent a linear process but can be used to help plan and report on each CEP.

3Aims and Objectives of the brief

Your role in developing the Local Cultural Education Partnership

  • To provide bespoke brokerage, support and facilitation in one local area to be agreed with IVE.
  • To gather information about and develop relationships with a wide range of stakeholders including cultural organisations, music hubs, schools, FE, HE, local government, LEPs, social enterprises and private companies etc.
  • To support core IVE staff to garner high-level support from senior leaders in the LA and work through a local lead organisation to establish a cross-sector partnership tasked with improving and increasing the Local Cultural Education Offer for CYP.
  • To broker the involvement of the arts and cultural sector (and young people where appropriate), ensuring that both play a key role in planning and delivery.
  • To coordinate meetings of the Local Cultural Education Partnership and draw in speakers and core IVE staff to deliver sessions as appropriate.
  • To coordinate and support the Local Cultural Education Partnership in formalising its structure and planning.
  • To galvanise interest and support for Artsmark, Arts Award and the Quality Principles within the partnership.
  • To review the effectiveness and impact of the partnership.
  • Advocate for IVE as the Arts Council England’s Bridge organisation and ensure that it has visibility within the partnership.

IVEs role in the development of Local Cultural Education Partnerships

  • To ensure that the partnership considers local needs and the local cultural infrastructure, available resources, the delivery partners, quality principles, use of digital media, progression routes, school needs, success measures, sustainability and how young people will be involved in the design.
  • Ensure, at the appropriate time, that there is a clear rationale and shared purpose for the partnership informed by a local TOC (theory of change) or ‘Design Thinking’ process.
  • Ensure that all partners understand the role they play in the partnership.
  • To supporting the partnership to establish membership, terms of reference, plans, communication strategies and budgets.
  • To deliver themed briefings and chair meetings where appropriate.

4Areas to be covered

The area that this particular role will be focused on is York.

Themes to cover within each area:

  • The local arts and cultural offer for children and young people
  • Relationships with schools
  • Family learning
  • Artsmark and Arts Award
  • ACE Quality Principles
  • Cultural Education Partnerships

5Required Outputs

  • Local Cultural Education Partnership established and/or developed from a documented baseline
  • Local Cultural Education Partnership strategic and delivery plan developed
  • New delivery partnerships formed
  • New opportunities for children and young people developed
  • Local curriculum or offer developed as appropriate
  • 4 reports to coincide with IVEs quarterly deadlines and an end of year progress report on the developing Local Cultural Education Partnership
  • Record all contacts made (including by phone, email and face to face meetings) and add to each quarterly report
  • 3 face to face meetings with IVE to evaluate progress and review planning and delivery of the programme of work

6Method of Work

  • Hold conversations and develop individual and collaborative relationships with key stakeholder groups as outlined above
  • Organise and support facilitation of meetings of the Local Cultural Education Partnership
  • Liaise with and act as main point of contact between IVE and the partnership.
  • Bring in IVE core staff to deliver themed sessions or chair meetings as appropriate
  • Work closely with the newly commissioned IVE Creatives who will be delivering inductions and briefings and supporting and advocating for Artsmark and Arts Award across the region
  • Evaluate and review progress made by the partnership.

7Project Management

  • Receive training with regards to the new Artsmark process
  • Shadow a member of IVE staff through the new process
  • 3 face to face meetings with IVE manager
  • Submitting written reports after each session

8Timescale for work

Deadline for tender submissions:Monday 5th February 2018

Interviews with shortlisted candidates: Date TBC February 2018

Relationship development: February 2018

Quarterly report 1:March 2018

Quarterly report 2:June 2018

Quarterly report 3: September 2018

Quarterly report 4: December 2018

There is scope for this contract to be continued beyond this initial programme, pending success of work programme and progress in local area.

9Specific Requirements

  • Knowledge of one or more local authority areas with specific reference to children and young people, the education sector and arts and cultural sectors
  • Experience of working at a strategic level, within and outside of local authority structures and developing cross sector relationships
  • An understanding of the value and potential for Local Cultural Education Partnerships and a vision for what might be possible in one area
  • Knowledge and understanding of Artsmark and Arts Award
  • Knowledge and understanding of the Arts Council for England’s Quality Principles and how they relate to arts and cultural organisations, educational organisations and children and young people

10 Method of Appointment

Please email your CV and an outline of how you might approach this work in York.

Please submit no more than 4 sides of A4 giving an indication of methodology and timescales.

10Budget

This contract will be paid at a fee of £250 per day for a maximum of 20 days.

We anticipate negotiation on the number of days based on local area needs and stage of development.

Total = 20 days @ £250 = £5,000

The contract is offered on a freelance basis. The consultant will be expected to work mainly fromtheir own offices, attending meetings with the IVE team as required.

By completing and returning this application form you consent for IVE to store and process the personal data contained within for the purposes of recruitment and selection and communicating with you about the outcome of your application.

Your personal information will be stored for the duration of your employment plus an additional 2 years to facilitate communication and support.

IVE will store the data of unsuccessful applicants for approximately 2 years and may communicate with you regarding future employment opportunities.

IVE will store the name of unsuccessful applicants in order to maintain an audit trail but will hold no other personal data.
Appendix 1

Barking and Dagenham Cultural Education Partnership: the story so far

2 March 2015

In Autumn 2012, Barking and Dagenham was invited to be one of the first three pilot Cultural Education Partnerships in the country, following the recommendations of the Henley Review into Cultural Education in England. by Jane Hargreaves (Guest blogger)

(Jane Hargreaves is Divisional Director Education, Youth and Childcare for Barking and Dagenham.)

As Education lead for the borough I was delighted to be asked to coordinate, shape and develop our partnership, working alongside national and local cultural organisations and of course schools. As Darren Henley wrote in his review, ‘Schools remain the single most important place where children learn about cultural education.’ Barking and Dagenham is a place where the family of schools is strong and signed up to shared endeavours to support the best possible outcomes for children and young people. The rationale underpinning local cultural partnerships – that the outcomes and experiences for young people afforded by cultural partners and schools aligning activities and resources and working together should be greater than the sum of the individual parts is one that sits well alongside our approach to improving education outcomes across the board.

Key issues for our emerging local cultural education partnership steering group were:

  • arriving at a manageable set of priorities;
  • evidencing impact – how do we know if we are making a difference?
  • capturing and connecting the range of potential partners working with children and young people.

By early 2013 we had settled on three priority areas and as I write two years on – they are still our three main areas of focus:

  1. responding collaboratively and creatively to The First World War Centenary;
    establishing a cultural entitlement/cultural portfolio
  2. recognising achievement and recording in an online personal space (possibly aligning to the borough’s access and connect cards and developing and increasing the use of Arts Mark and Arts Awards to recognise achievement)
  3. strengthening and clarifying pathways into the Creative Industries for students in Barking and Dagenham.

There have been some changes and adjustments but we have now settled on a steering group meeting four times a year, with an annual partnership conference to check progress, take soundings and review priorities for the coming year.

Some milestones to date

  • Role of cultural lead governor established;
  • All governing bodies asked to consider and adapt local statement of cultural entitlement;
  • First annual Cultural Education Partnership Conference July 2014 – with representation from LBBD schools (headteachers, teachers and governors), national cultural organisations (ACE, HLF, English Heritage, BFI, A New Direction), local cultural organisations including Creative People and Places, Elected Members and Council officers;
  • The emergence of a core of headteacher cultural leads, who are central to embedding the strategy and partnerships across schools and cultural organisations;
  • 21 Arts Award advisers trained to enable national Arts Award to be quickly developed;
  • Contact links, participation maps, calendar and twice yearly CEP newsletter established.

Planned for 2015

  • Continue to develop the role of lead governor for culture, including training and development opportunities;
  • Increased number of Arts Awards and schools achieving Arts Mark;
  • Develop use of local leisure cards to capture and acknowledge cultural achievements;
  • Establish annual cycle of events with Autumn focus on First World War Commemoration and annual Summer festival hosted by schools. For 2015 link to LBBD 50th Anniversary celebrations;
  • Further strengthen partnership working with Creative People and Places.

Where are we now and what next?

We are fortunate to have been able to create this partnership with the good support of cultural organisations and the particular support and expertise from Arts Council England (ACE) and A New Direction. We are working towards a model which will become increasingly self-sustaining, with the steering group at the core, hubs which gather around the priorities supported by the wider partnership group.
The steering group is currently reviewing its priorities for the next two years and at the moment we are considering giving a higher profile to our work to enable the growth and recognition of cultural education leaders and support for them to lead through partnership and collaboration.

The second and third priorities are likely to remain similar to previous years:

  • Accreditation and celebration of cultural and creative achievement and challenge;
  • Clarifying and strengthening pathways into the creative and cultural sector.