STGC Teleconference Notes: 4-13-2015
Action Items: Due May 18, 2015
Items NumberedAre In Progress. Bold type designates items being worked on.
Yellow Highlights Identify Current Action Items: Target Date May 18, 2015.
- Prioritize Standards for review.
- Acquire National Review List – Denise/Greg
- Analyze and Prioritize Standards to be updated during FY2015, 2016 and 2017 – Denise/Greg and Technical Specialist.
Greg Report: Greg and Denise are working on developing 2 spreadsheets.
Greg: Practice list with National standard date and Target Date to complete.
Denise: Eco Sci. Work related to JAA and updating the Skills Matrix.JAA Controlling Factors for each standard with discipline lead.Skills Matrix and FOTG are inconsistent.
Denise Report: What is the strategy for the task forces? Task Force leads can field requests to determine whether or not the field office should be tasked to address specific items.
Action Item: Greg and Denise - Target Date May 18, 2015
Send spreadsheet to the STGC for feedback.
- Technical Specialists convey priorities to Task Force Leads by Discipline.
- Tack Force Leads work with specialist to put together a Task Force Teams.
- Task Force Teams solicit input from the field offices, compile information and work with Technical Specialist to finalize comments to update the standards.
- Recommendations for updates are submitted to the National Office.
- Once Standard has been finalized nationally, the Technical Specialist will determine if an Oregon Amendment is needed.
- Task Force Lead will organize a Team to develop the Oregon Amendment.
Note: Standards will be reviewed according to the National Schedule. Standards that are out of date and not utilized in Oregon will go through a cursory review by the STGC and updated as released by National in order to get all practices up to date as efficiently as possible.
- Execute Prioritization of state technical needs process for updating SOWs and Job Sheets.- Denise/Greg
- Develop a list of SOWs and Job Sheets that need to be updated during FY2015, 2016 and 2017. Denise/Greg
Action: Greg and Denise - Target Date May 18, 2015
Incorporate information into the spreadsheets.
- Task force leads contact potential Task Force committee members and assign specific tasks and expectation of time frame for completion of reviews. Mitch, Tom B, Lynn, Lars and Kevin.
- Draft of Communication Strategy- Evelyn
- How does a field office technical need get elevated to the STGC? Contact BRCs.
- BRCs work to address questions and if needed will contact the task force lead on the STGC?
- Misc. Internal Questions of STGC= Send to Co-chairs and cc members.
- eNews
- Notification of Updates
- Where Information is posted.
Actions: Evelyn – Target Date May 18, 2015
Send out Draft Communication Strategy for feedback from the group.
- Draft of FOTG Strategy. – Evelyn
- Develop a spreadsheet for FOTG responsibilities and accomplishments.
- Who, What, Where, When and Why?
Action: Evelyn – Target Date Pending work on spreadsheets by Greg and Denise.
- Finalize who has or needs to have permissions for updating the FOTG.
- Tom M, Bob G. plus one (Denise, Misty, JRV?) – Tom M
Action: Denise - Target Date April 17, 2015
Follow Up with Tom to solidify who and will send an email to the group.
- Follow up on a Management Analyst position.
- 508 Compliance
- Data management
Action: Tom M – Target Date May 18, 2015
Follow up on potential for adding this position.
- Input from the field:
Mitch: Backlog of items to be addressed based on conversation with Chris Reidy. Plans to visit with basin staff and BTLs.
Tom B: On hold until we have a better handle of the needs and workload are.
Lynn: Encourage by the potential benefits for the field.
Kevin: Basin Eng. got together to discuss engineering practices and items that need to be addressed. The spreadsheet will help identify priorities.
Lars: On Leave
Action: Greg -Will send Doodle Poll to schedule next teleconference during the first two weeks of June.