APPROVED

NHS GRAMPIAN

Minute of the eHealth Committee

held on Friday 11th November 2011at 10.00am

in the Seminar Room, Summerfield House

Present:

Councillor Kate Dean (Chair)

Dr Steven Baguley, Clinical Director, eHealth

Mr Richard Carey, Chief Executive, NHS Grampian

Mr Andrew Fowlie, General Manager, Moray CH & SCP (by videoconference)

Mrs Alison Hawkins, General Manager, eHealth

Dr Olive Robb, Consultant Radiologist

Dr Bill Simpson, Consultant, Chemical Biochemistry

Dr Pauline Strachan, Chief Operating Officer

In Attendance:

Mrs Pam Buckingham, Personal Assistant

Item / Subject / Action
1. / Apologies
Dr Roelf Dijkhuizen, Medical Director, NHS Grampian
Dr Izhar Khan, Chair, Consultant Sub-Committee
Ms Lynn Morrison, Area Clinical Forum representative
2. / Minute of previous meeting held on 19th August 2011
The minute of the meeting held on 19th August 2011 was agreed as an accurate record of discussion.
3. / Matters Arising from meeting held on 19th August 2011
3.1 / eHealth Workplan
Mrs Hawkins confirmed that the submission had been made and that a template for reporting outcomes had been received, which is being completed.
4. / Patient Management System
Mrs Hawkins reported that all Scottish Boards are now live and the Community Module for Mental Health has now been purchased with the detailed of the contract being progressed. Services have been asked to provide a self assessment of their progress towards Business as Usual. Health Records are completely on track and up to date with most areas being Amber. Clinical coding and performance reporting remain as areas at Redbut it is hoped that this will be rectified by the end of the financial year. Bed Management has been rolled out at Dr Gray’s Hospital with other areas to follow over the coming months – all due to be completed by March 2012. The main risk lies with the Mental Health build which has been delayed with the consequent impact that the “Go Live” has been delayed until March of next year. If there is any further delay the PiMS contract will need to be extended to accommodate this. Considerable work is ongoing developing the thinking round an EPR and a scoping project is being considered.
The Committee noted the report as requested.
5/6 / Moray LifeSciences Governance and Remit and DALLAS
Items 5 and 6 were discussed jointly.
Mr Fowlie spoke to his paper from Elgin. SALP (Scottish Assisted Living Programme) is progressing well. It was noted that despite many local projects, these do not link to an overarching national structure. It is expected that the medium anticipated to be widely used as a digital facility will be the television, combined with internet and mobile technologies. A workshop is planned for 21 November for industry partners and stakeholders in Grampian, with view to shaping a more defined pathway. It is hoped that a National Centre for Digital Health and Enterprise will be established in Forres with a second Centre expected in Lothian affiliated to EdinburghUniversity. It was noted that SALP will coordinate and fund a Scotland-wide DALLAS project starting in April 2012. Mr Fowlie reported that a coordinating group under the Chairmanship of the Medical Director is in place to support Grampian’s diverse range of digital health developments. Mr Fowlie requested that further consideration is given for creating capacity for delivering digitally enabled service change as part of NHS Grampian’s review of its Modernisation functions.
It was noted that cognisance of HEAT targets and alignment with national work should be strictly adhered to alongside redesign of services. Mr Carey will ensure that feedback is given to the eHealth Strategy Boardnationally. Members of the Committee agreed that the projects are at a very early stage and that despite the challenges ahead, positivity must be maintained for this very exciting development. Initial work will have to progress swiftly to ensure completion of early stages within this financial year.
In view of the importance of this development, Mr Carey will speak to Councillor Bill Howatson, Acting Chairman, to discuss additional membership of Non-Executives Board members on the group in support of governance and also with the addition of other high level support, particularly from Finance. Mrs Dean informed the Committee that her term of office as Chairman of the Committee will end after the next meeting in February.
The Committee agreed to the recommendations in the report. / RC
RC
7. / eHealth Update
Mrs Hawkins has amended the report for clarity to show the current active work. Some development schemes have been in process for years and discussion is taking place locally to determine whether these can either be closed down or concluded. Mr Carey noted the good progress with Dementia Recording and Wrong Blood in Tubes. A Short Life Working Group is being established for the latter by Dr Baguley and Laboratories will be included in discussions. It was agreed that some of these discussions could be moved to the Clinical OMT.
The Committee noted the report as requested.
8. / Shared Services Update
Mrs Hawkins presented a paper highlighting the significant number of national and regional initiatives which will involve closer links with the public sector, particularly in terms of joint procurement, sharing resources and improving online access to services. Dr Strachan noted that currently links are on a project by project basis without an overarching programme. Mr Carey offered more senior coordination and support, bearing in mind the impact on NHS Grampian resources to support the Shared Services agenda.
Recommendations were agreed by the Committee. / RC
9. / Report to the Performance Governance Committee
It was agreed that a report on PMS and DALLAS/Assistive Technologies would be given to the PGC.
10. / AOCB
  • Dr Baguley reported that mobile devices are being tested, including iPads. It is intended that a small range of appropriate devices will be supported once the current evaluation is complete. Mr Carey requested that a report covering questions and issues is prepared regarding this for the next meeting. Meantime this issue will be discussed at the next OMT to ensure that controls are met.
  • NHS Scotland Information Assurance Strategy – Mr Carey raised this issue which will have implications for NHS Grampian. This is being taken forward by the Information Governance Steering Group to ensure that NHS Grampian is compliant.
/ SB
11. / Date of next Meeting
17th February at 1000 hours in the Conference Room, Summerfield House.

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