ITEM 1 Opening of the Meeting and Adoption of the Agenda

Good Auditing Practice Group (2003-10-17/18) - Draft 1

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REPORT OF THE 3rd MEETING, 17-18 October 2003, bucharest

ITEM 1 Opening of the meeting and adoption of the agenda

Mr Alex Ezrakhovich, the Co-Convenor from ISO/TC 176 welcomed the participants and invited them to introduce themselves. A list of attendees is in Annex 1.

The Group adopted the proposed agenda.

ITEM 2 Review of decisions made in GENEVA

The report was confirmed.

ITEM 3 co-convenors report

Mr Ezrakhovich provided the Group with a draft report for presentation to the ISO/TC 176 plenary. The Group agreed to the text with minor modifications.

ITEM 4 Review of the list of topics for the website

The Group reviewed the various topics for the website, and selected those topics which had made some progress for further work during the two day of the meeting.

Subgroups were formed to continue the work of developing the projects that had been developed by the existing teams formed at the last meeting. The work during the meeting was done in the following areas:

·  Website introduction, copyright and disclaimer (Alex, Graeme, Charles, Scott – Team A)

·  Measuring QMS effectiveness and improvements (Iain, Andrew, Laurentio – Team B)

·  Auditing process based QMS (Alister, Gerhard, Miroslav, Tetsuo – Team C)

·  2-stage audits (agreed to base on the revised version Annex A of ISO/IEC CD2 17021 Alex)

·  Auditing top management (Chris, Isabela – Team D)

·  Auditing competence and resource management (Roger, Luis – Team E)

·  Value added auditing (Nigel, William – Team F)

·  Checklists (Andrew – Team G)

·  Scopes (Alex, William, Scott – Team H)

ITEM 5 Review possible format of website

Mr Corrie and Mr Drake reported on the possibility of hosting the Good Auditing Practice Group website. It was agreed that the Group's website would be hosted as part of the current ISO/TC 176 SC2 website, and that the websites content, including the various papers and presentation that are to be posted, would be copyrighted to ISO.

ITEM 6 REVIEW OF OUTPUTS

The outputs from the work of the subgroups on the items mentioned above were reviewed in plenum and several amendments agreed. The paper “Auditing process based QMS” was divided into smaller, separate parts. Only the first part of “Checklists” was at this time selected for publication. Items “Auditing competence and resource management” and “Value added auditing” were found to need some further refinement before being considered suitable for publication are being revised during this week and now are suitable for publication.

ITEM 7 INTENT FOR final outputs

Following contributions were considered ready for final editing before publication on the website:

·  The need for a 2 stage approach to auditing (Alex)

·  Measuring QMS effectiveness and improvements – Sydney model (Team B)

·  Identification of the processes as meant in ISO 9001:2000 (Team C)

·  Understanding the process approach (Team C)

·  Determination of the “where appropriate” processes (Team C)

·  Demonstrating conformity to the standard (Team C)

·  Linking an audit of a particular task, activity or process to the overall system (Team C)

·  Auditing continual improvement (Team C)

·  Auditing “where appropriate” requirements (Team C)

·  Auditing a QMS which has minimum documentation (Team C)

·  How to audit top management processes (Team D)

·  The role and value of the audit checklist (Team G)

·  Scope of ISO 9001:2000, Scope of Quality Management System and Defining Scope of Certification (Team H)

·  Value-added auditing (Team F)

·  Auditing competence and effectiveness of training (Team E)

ITEM 8 closing and next meeting

The Group agreed their next meeting should take place in the wings of the IAF Technical Committee meeting (25-27th February 2004) in Vancouver. The date will be confirmed later.

Bucharest 19 October 2003

Annex 1 - Attendance list

Co-convenor: Mr. Alex Ezrakhovich (SAI Global - Australia) – ISO/TC 176 appointment

Members: Mr. Charles Corrie (ISO/TC 176/SC2)

Mr. Chris Cox (ISO/TC 176/SC1 and CASCO WG5)

Dr. Nigel H. Croft (TC 176 – Brazil)

Mr. Alister Dalrymple (AFAQ – France)

Mr. José Domingues (Mexico)

Mr. Graeme Drake (CASCO)

Mr. Roger Emmonds (ISO/TC 176 Interpretations WG)

Mr. Eduardo Gatell (INLAC)

Mr. William Graham (SABS – South Africa)

Mr. Iain Muir (SABS – South Africa)

Ms. Isabela Nita (RENA – Romania)

Mr. Andrew Noden (SCC/CSA – Canada)

Mr. Gerhard Persson (SIS – Sweden)

Mr. Laurentiu Popescu (INFRA – Romania)

Mr. Scott R. Richter (RAB – IAF)

Mr. Rafael Rodriguez (Co-convenor of the ISO/TC 176 Conformity assessment group and Convenor, CASCO Communication Group)

Mr. Luis Sanz Villorejo, (AENOR – Spain)

Mr. Miroslav Stanek (CSNI – Czech Republic)

Mr. Tetsuo Terabe (JAB – Japan)