A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WILL BE HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, FEBRUARY 16, 2010 AT 10:00 A.M.
PRESENT: Matt Denison, Suellen Wilkinson, Kay Garry, Fire Chief Matt Juliot, Tim Marinaro, City Engineer, Time Teives Code Enforcement Office, Police Chief Crabtree and Mindy Milburn, Deputy City Clerk.
CALL TO ORDER:
Mr. Denison called the meeting to order at 10:10 a.m. and thanks the Street Department for their hard work during the recent winter weather.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
Item #1 - Jason Copperwaite re: Chester Cove Subdivision final plat
Mr. Copperwaite, representing Robert Lynn presented the board with the final platt for the Chester Cove development.He explained that the project has been approved by the Plan Commission, the City Council and the Sewer Board. He stated that they have the sewer credits but this area does lay in the fringe so all the drainage and street issues will be taken care of by the county and he has preliminary approval from them if the board needs to see that.
Mrs. Garry moved to approve, Mrs. Wilkinson second, all voted in favor.
Item #2 - Leo Messmer, Dan Christianni (502-552-4689) re: Water Main repair on State Street
Mr. Messmer explained that they were hired by IN-AWC to install a new main from State Street to Green Valley. He stated that this will require them to pull up the sidewalk to replace the line and they will be replacing it once the work is complete. He stated that they would like to put up signs to keep individuals from walking on the sidewalk when it is pulled up as well as no parking signs on the side of the street that they will be working.
Mr. Denison asked if they would be replacing the entire sidewalk panel or just a small square where they are doing the work.
Mr. Messmer stated that they would replace the entire panel.
Mr. Denison asked about the time frame.
Mr. Messmer stated that it is still up in the air but they will be doing it in sections so that they can switch the services.
Mr. Denison asked if they would need to close the street at any point.
Mr. Messmer stated that they would have to close the street when the repairs took them across to the other side.
Mr. Denison asked that they keep the board apprised of the dates as they come up.
Item #3 - Alexis Parker, Bethal AME Church (812-987-6004) re: closing 5th between Spring and Market on August 7 for church carnival.
Ms. Parker stated that they would like to close 5th Street for a carnival to raise money for Kosair’s as well as mission trips for their church. She stated that they would have booths, games and snacks.
Mr. Denison stated that there is no problem with the closure but they will need to make sure to contact the Health Department to get permits for the food and each vendor would need one. He stated that he would get with her after the meeting to give her contact information for the Street Department to get cones and barricades.
Mrs. Garry asked if there were any houses on the street that would be affected.
Ms. Parker stated that there is one house on the street in the area and two churches.
Mr. Denison stated that she needs to get the information out to all the neighbors just to le them know what is going on.
Item #4 - Gene Ballard re: placement of a dumpster at 527 E. 9th
Mr. Ballard stated that he really can’t give the board dates on when he could put the dumpster out because of the snow.
Mr. Teives suggested that they give him approval for a month and he would pick the week within that month to put out the dumpster depending on the weather and he could just call the board to let them know the dates.
Mr. Denison reminded him to have reflective tape on the dumpster.
Mrs. Garry moved to approve the dumpster from February 22 – March 22 with the stipulation that Mr. Ballard inform the city of the week he intends to put it out, Mrs. Wilkinson second, all voted in favor.
OLD BUSINESS:
Item #1 - Matt Denison re: Cincinnati Billboard Bench Co.
Mr. Denison stated that they finally got the letters sent out so the clock is now ticking on the time they have to remove the benches.
Item #2 - Curb cut request at 1209 Culbertson Avenue
Mr. Denison stated that he met with the school system and they are proposing to eliminate the yellow curb and change the signage but he is waiting for the Facilities Director to speak with the principal and they will move forward from there.
COMMUNICATIONS - CITY OFFICIALS:
Mrs. Garry asked for approval to pay the claims and stated that she would have the list for them next Tuesday.
Mrs. Wilkinson moved to approve, Mr. Denison second, all voted in favor.
Chief Juliot stated that their department wants to recreate a photo that was taken in 1910 in front of the ______building and they want permission to shut down part of Spring Street on February 24th to do the photo shoot. He stated that the Jeff and Clark Fire Departments will come in to man the city while this is being done.
Mr. Denison stated that they could approve it today and then work out the details with the Police and Street Departments later.
Mrs. Wilkinson moved to approve, Mrs. Garry Second, all voted in favor.
Mr. Teives stated that he received a call from Ms. Whitinghill about a vacant lot on 15th Street. He explained that traffic is cutting through this lot and tearing up the grass and the traffic comes within 6 feet of her business and it is very dangerous. He suggested that they make the alley behind that property a two way to give an outlet for the cars and asked for suggestions on how to deal with this situation.
Mr. Denison stated that they would go out to take a look at this and revisit the issue at the next meeting. He explained that not only does the alley need to be addressed but so does the lot and possibly putting in some type of barricade preventing the cars from going through the lot.
Mr. Marinaro stated that he had a similar situation at 1504 Indiana Avenue where EMC had to remove a tree to do some work and now the unfinished alley is being used to cut through and it is tearing up the property. He stated that EMC has offered to put up a chain link fence to stop the traffic from cutting through.
Mr. Denison stated that they check this out and revisit the issue at the next meeting.
COMMUNICATIONS – PUBLIC:
Mr. Ballard stated that he would like to thank Mr. Brewer for all of his help and pointed out to the board that Mr. Teives has been out to his house 26 times in the last month.
Mr. Denison stated that this board is not the place to bring personal grievances and stated that he would be Mr. Ballard’s personal contact for any and all issues he has in the future.
BIDS:
APPROVAL OF MINUTES:
Mrs. Wilkinson moved to approve the February 2, 2010 meeting minutes, Mrs. Garry second, all voted in favor.
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:40 a.m.
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Matt Denison, President Mindy Milburn, Deputy City Clerk
1Board of Works
February 16, 2010
All meetings are recorded and on file with the City Clerk’s Office