BULLETIN
No 1 March2017
Dear Member,
The primary purpose of this Bulletin is to disseminate voting slips for the forthcoming election to the Executive Committee and to announce our Annual General Assembly to be held on 24 May 2017.The General Assembly will be preceded by a Plenary Committee meeting on 23 May 2017.You are cordially invited to attend our Annual General Assembly where a comprehensive update on our activities will be provided.
PERSONNEL
It is with sadness that we announce the deaths of the following members:
No. / Name961 / Sig. / Valerio / GIUSTI
168 / Sig / Alberto / ORLANDI
341 / Mrs / Gertraude / LUEDERS EPPINGER
1280 / Mr / Pieter / Korving
208 / Mrs / Esther / PUER
We express our sincere condolences to their families and friends.
NEW MEMBERS
We welcome following new members to our Association:
No. / Name1643 / Mr / Panagiotis / KARAGOUNIS
1644 / Mr / Rene Petronella Joannes / MAES
1645 / Mr / Lenzi / TOGAYLI
1646 / Mrs / Denise / BITTOLO PORTER
1647 / Mr / Yvon / QUEGUINEUR
1648 / Mr / Christoph / FRIEDRICHS
1649 / Mr / Mark K.L. / VERMEIREN
1650 / Mr / Henrikus Antonius Maria / BODE
1651 / Mr / Gertjan / VAN DER GAAUW
1652 / Mr / Yigit / GUCER
1653 / Mr / Hasan / KABASAKAL
1654 / Mrs / Anne Elizabeth / SAULT
ELECTIONS
Falko Bülling and Jean Delor have served the ANARCP Executive Committee for their term of three years.They have both again been nominated for re-election to the ANARCP Executive Committee. An additional candidate for election to the Executive Committee is Joergen Moeller. All three Résumés are detailed at Annex A.Therefore, there are three candidates for two positions on the ANARCP Executive Committee. The Voting Paper is at Annex A.Please vote for only 2 candidates.We will accept votes by either email or post.
ANNUAL MEMBERSHIP FEE
Our Treasurer and Secretary, have been checking the payment of annual membership fee. They have found that several members have not paid for some time. Those of you who are paid a pension from the NATO pension unit are encouraged to authorise payment of the annual membership feefrom your pension. This will alleviate worries about payments, which will be made automatically each year. A form to set up this automatic payment is at Annex B. Any members in arrears for 2016 and 2017 will be contacted by the Secretary.
PLENARY MEETING TUESDAY 23 MAY 2017, ANNUAL DINNER ON TUESDAY 23 MAY 2017 AND ANNUAL GENERAL ASSEMBLY (AGA) WEDNESDAY 24 MAY 2017
Please see Enclosure 3 for details of the above meetings. We hope that you will join us for the Annual General Meeting on 24 May 2017 and the Dinner on Tuesday 23 May 2017. Please note the deadline for registering for the Dinner and AGA is Saturday 29 April 2017.
FINANCES
Financial Statement for 2016 and the Budget for 2017 are at Annexes D and E. The Treasurer’s Report will be provided at the AGA in May 2017 and included in the minutes.
PROPOSAL TO INCREASE THE ANARCP ANNUAL MEMBERSHIP FEE IN 2018
As you are aware, ANARCP is a component member of theConfederation of NATO Retired Civilian Staff Associations (CNRCSA) (.The CNRCSAis an official NATO body, and acts as an umbrella organisation for all of the NATO Associations of retired civilian staff, including ANARCP, each of which is recognised by the Secretary General or one of the Supreme Allied Commanders. For some time the CNRCSA with its component organisations has been working towards harmonising, amongst other things, membership fees. The other component organisations set their annual membership fee at 20 Euro. Additionally, there is no doubt that the CNRCSA will need additional funds to defend and support its organisations and their members in maintaining pension rights, especially when the Nations intend to look at NATO pensioners’ vested rights. Expert advice and other expenditure will be needed, which will have to be foreseen and planned. There is no doubt that defending member’s rights will be increasingly expensive.
The Executive Committee of the ANARCP is firmly of the opinion that this increase is warranted and therefore propose that its Annual Membership fee be increased from 15 Euro to 20 Euro with effect from 2018. The first increase will therefore be payable from January 2018. This proposed increase will be balloted at the May 2017 Annual General Assembly.You may give your proxy vote to your NATRep, or another member attending the AGA. A copy of this proxy must also be sent by email or hard copy to the Secretary as per Annex F. Alternatively, you may vote directly to the Secretary,by E Mail as per Annex F. Voting will be in accordance with the 2015 Bye-Laws, ‘ARTICLE2: GENERALASSEMBLY’. Votes are to reach the Secretary by 29 April 2017.
With warmest regards
For the Executive Committee
Peter Ludford
Chairman
Annexes:
AElections and Voting: List of Candidates and Voting Paper.
BForm for Auto Deduction of Annual Membership Feefrom pension.
CAnnual General Assembly: Information and Attendance.
DFinancial statement 2016.
EBudget for 2017.
FProposal to Increase the ANARCP Annual Membership Fee in 2018
Attachment:
Draft AGA Agenda 24 May 2017
ANNEX A
VOTING FOR ELECTION TO THE EXECUTIVE COMMITTEE
RESUMÉS OF THE NOMINATED CANDIDATES FOR THE TWO POSITIONS
Falko Bülling
I, Falko B. Bülling was born on 01 Oct. 1940 in Germany. After my two years' of military service, I obtained the master degree in administrative law and personnel management and started my career as civil servant at the Ministry of Defense, Germany, section international personnel management. In 1973, I was seconded to NATO, set up the MBFR office in Vienna and was the first civilian personnel officer, NATO grade A4, when activating NAPO/NAPMA in Brussels and Brunssum, NL. In 1990, I became chief civilian personnel policy (RMC), NATO grade A5 at SHAPE. In the following 14 years, three reorganizations of the NATO military command structure, the arrival of new member states and the involvement of NATO in out-of-area operations required a thoroughgoing review of many civilian procedures including amendments to the NATO Group Insurance Contract and the implementation of numerous civilian personnel management initiatives without supervision to the benefit of the active and retired staff and the local wage rate personnel. In Nov 2004 I retired from NATO and worked two years as Principal Mediator at the Council of Europe at Strasbourg. Since 2008 I am a member of the EXCOM of ANARCP and the CNRCSA. I represent the CNRCSA as Chairman of the CNRCSA WG on Policy Insurance Matters at the related JCB WG and the GIPWG and brief the audience at the various GAs of the associations on health insurance matters (NGIC/NWS).
Although getting 77 years of age this year, I am in good health, still speak four languages and have a valid Dutch driving license.
Joergen Moeller
My name is Joergen Moeller, I am 72 years old and retired from NATO in 2004, in connection with the closure of JHQ NORTHEAST. I am Danish of nationally, but living in England.
After 8 years, in The Royal Danish Airforce, and 4 years with The European Space Agency, I was employed by NATO in 1974. From 1974 to 1984 I was with in ACE ComSec. SHAPE. In 1984, I moved to HQ Pretreavie Castle, in Scotland, as part of HQ Northwood, and was there until the HQ’s closure in 1995.
During my time with HQ Northwood, I held the position of Chairman of the NATO Civilian Staff Association for some years, but resigned for personal reasons.
In connection with the closure HQ Pretreavie Castle, as a redundant staff, I was offered a position, at HQ NORTHEAST Karup Denmark, and was there until 2004 when I retired in connection with this HQ’s closure.
During my time at HQ NORTHEAST, I was member of the Civilian Staff Association Committee, where I served as Treasure for many years.
Even, after my retirement, although I have not been a retired staff Nat. Rep. or a retired staff committee member, I have always shown interest in the Staff Associations work, and have taken part each year in the annual General Assembly, for my own cost.
I am very interested in joining the committee, and think it is worth fight for our invested right, and with this in mind our ALLIANZ insurance. As a widower, I have the time, and believe, that I can contribute something to our association.
Jean Delor
My primary work background and career has been in the finance field. I joined SHAPE in 1975 as an auditor which included verification of accounting procedures both at SHAPE and other Command HQ. My final job at SHAPE from 1992 to 1993 was as Purchasing & Contracting Officer.
While at SHAPE I was an active member of SHAPE Civilian Staff Association and also Treasurer of the Liaison Committee for 5 years. I have been a member of ANARCP since 1994 and Treasurer since 2007.
From 1995 until my retirement in 2005, I held senior procurement positions in the mobile telephone industry.
Currently I hold the position of Honorary Administrator/Treasurer for the Louis Van der Warden Foundation. This foundation is responsible for the care of orphans.
I am very confident that my experience both at SHAPE and in the private sector will enable me to make a very positive contribution to the valuable work of the Executive Committee.
ELECTION VOTING PAPER
VOTE FOR TWO CANDIDATES ONLY
(place a cross in two boxes only).
F Bülling ------
````J Moeller ------
J. Delor ------
Return this page by email to
Or
by post, return this whole page by mail to
ANARCP (Elections)
HRM Branch
Human Resources Management Directorate
B-7010 - SHAPE Belgium
ANNEX B
AUTHORIZATION TO DEDUCT ANARCP ANNUAL MEMBERSHIP FEE
I, the undersigned,
Name:______
First name:______
Full address:______
______
Being in receipt of a pension paid by NATO
Under file number (1):______
Confirm that I am a member of the Association of NATO/ACE Retired Civilian Personnel (ANARCP) and agree that my annual membership fee to this association be deducted once a year from my pension as from December 2017 and transferred to ANARCP.
This Authorization is renewable by tacit reconduction. It may be terminated by three months notice.
Done at :______Date :______
Signature : ______
Please write in your own hand: ‘Read and approved’ before your signature.
Please return to:
ANARCP (Membership)
HRM Branch
Human Resources Management Directorate
B-7010 - SHAPE Belgium
OR
By Email to:
(1)This number is shown on your pension pay slip at ID No.
ANNEX C
PLENARY MEETING TUESDAY 23 MAY 2017
DINNER TUESDAY 23 MAY 2017 AND
ANNUAL GENERAL ASSEMBLY WEDNESDAY 24 MAY 2017
Plenary Committee Meeting: Tuesday 23 May 2017
On Tuesday 23 May 2017, the Executive Committee will meet with the National Representatives and their Deputies. This meeting will start at 1400 hours in the SHAPE Club. The agenda for the Plenary Committee Meeting will be issued to the plenary committee members by separate correspondence. Those attending the Plenary Committee Meeting are asked to confirm their attendance to the ANARCP Secretary by E mail, () not later than 29 April 2017. In the E Mail or letter, please include the subject titlePLENARY COMMITTEE MEETING – TUESDAY 23 MAY 2017.
General Assembly: Wednesday 24 May 2017
The Annual General Assembly (AGA) of the ANARCP will take place in the SHAPE Club Main Ballroom (Building 903) on Wednesday 25 May 2017. It will be preceded by coffee at 0930 hours and the meeting will start at 1000 hours. The agenda is attached but may be subject to change. Please inform the Secretary ()of any additional item you wish to propose as soon as possible. If you wish to attend the AGA on Wednesday 25 May 2017, please provide the following information to the ANARCP Secretary by email, () or by letter to ‘The ANARCP Secretary, HRM Branch, Human Resources Management Directorate, 7010 SHAPE, Belgium.’ By Saturday 29 April 2017. In the E Mail or letter, please include the subject title:ANNUAL GENERAL ASSEMBLY: WEDNESDAY 24 MAY 2017and include: Last Name, First Name, Email address/address.
AGA Dinner: Tuesday 23 May 2017
In the evening of 24 May 2017, the annual dinner will take place in the SHAPE Club Dining Room (SHAPE Building 903). This is open to all ANARCP members and their guests. A welcome drink will be served at 1900 hours, followed by dinner. The subsidised price is expected to be approximately 45 Euros, all included. Those wishing to attend the dinner are asked to inform the ANARCP Secretary by E mail,() or by letter to ‘The ANARCP Secretary, HRM Branch, Human Resources Management Directorate, 7010 SHAPE, Belgium.’ By Saturday 29 April 2017. ANARCP Member’s own guests will not be subsidised. Dinner cancellations cannot be accepted later than Saturday 30 April 2017. In the E Mail or letter, please include the subject title:AGA DINNER: TUESDAY 23 MAY 2017.
Hotel Accommodation
It is the responsibility of each ANARCP member to make their own hotel booking. Currently there are sufficient rooms available at The Best Western Plus Hôtel & Aparthotel Casteau and 10 rooms have been pre-booked. To obtain one of these rooms please use the words ‘ANARCP AGA 2017’ at the time of booking, and request a reservation number. It is first come first served and these rooms will only remain available until Friday 31 March 2017. The Best Western Plus Hôtel & Aparthotel Casteau address is 38 Chaussée de Bruxelles, B-7061 Casteau, email: , website: Telephone: +32 65320400. The prices for a double room without breakfast is 97€ and 117€ with breakfast. The ANARCP takes no responsibility for hotel reservations and will not book hotel rooms on behalf of members.
Access to SHAPE
If you already have a valid SHAPE Access Pass please ensure that you bring it with you when entering SHAPE. However, those wishing to attend one or more of the above meetings who do not have a SHAPE Access Pass must apply through the ANARCP Secretary () by providing the following information for each person requiring an Access Pass. Applications must be received by Saturday 29 April 2017. In the E Mail or letter please include the subject title: AGA ACCESS.
In the email please include:Last Name:
First Name:
Date and Place of Birth:
Nationality: / If coming by car please include the following Car Details:
Make:
Type:
Colour:
Country of Registration:
Plate Number:
Private or Rental:
Or hard copy to:
The ANARCP Secretary
HRM Branch
Human Resources Management Directorate
B-7010 – SHAPE
Belgium
ANNEX D
FINANCIAL STATEMENT 2016
ANARCPFINANCIAL STATEMENT PER 31.12.2016 / in euro / Budget 2016
(From 01.01.16 until 31.12.16)
EXPENDITURES
POSTAGE / 105.64 / 100
ADP Allowance / 750.00 / 750
STATIONARY / 5.75 / 150
BANK CHARGES / 32.40 / 46
HOSPITALITY / 0.00 / 150
WEBSITE / 73.81 / 150
TEL NATREP / 4.12 / 50
TRAVEL / 3,985.25 / 4000
MISCELLANEOUS / -26.11 / 1104
LOCAL ACTIVITIES (Nat rep) / 938.25 / 2000
GENERAL ASSEMBLY + Exec Cottee / 6,054.05 / 5500
Contribution to Confed, (2€ per member) / 2,288.00 / 2250
Contribution to new WEB Site CNRCSA / 0.00 / 1000
14,211.16 / 17250
INCOME
FEES MEMBERSHIP / 12,927.79 / 12000
TRAVEL / 3,792.28 / 3000
INTERESTS (326,34 +162,83 +0,47) / 489.64 / 650
DINNER G A / 1,800.00 / 1600
19,009.71 / 17250
NET RESULT / 4,798.55
RECONCILIATION ASSETS/ACCOUNTING
BANK per 01.01.16 / 16,402.00
SAVINGS per 01.01.16 / 101,640.81
118,042.81
INCOME / 19,009.71
EXPENDITURES / 14,211.16
122,841.36
BANK per 31.12.2016 / 20,710.91
SAVINGS per 31.12.2016 / 102,130.45
122,841.36
DIFFERENCE / 0.00
Miscellaneous: / Flowers + orbituary / 124.89
Software / 150.00
Unknown receipt / -301.00
Total: / -26.11
J.E.D.
11/02/2017
ANARCP
ANNEX E
BUDGET FOR 2017
ANARCPDRAFT BUDGET 2017 / in euro / FS 31.12.2016
EXPENDITURES
POSTAGE / 100.00 / 105.64
STATIONARY / 150.00 / 5.75
ADP ALLOWANCE / 750.00 / 750.00
AGA/DINNER / 6,200.00 / 6,054.05
TRAVEL / 4,000.00 / 3,985.25
BANK CHARGES / 108.00 / 32.40
NAT REP ACTIVITIES (5€ per member) / 1,000.00 / 938.25
HOSPITALITY / 150.00 / 0.00
WEB SITE / 150.00 / 73.81
TEL. NATREP / 50.00 / 4.12
Contribution to Confed. (2€ per member) / 2,400.00 / 2,288.00
Contribution to new WEB Site CNRCSA / 1,000.00 / 0.00
Miscellaneous/Reserve / 2,742.00 / -26.11
18,800.00 / 14,211.16
INCOME
FEES (850 x 15) / 12,750.00 / 12,927.79
AGA/DINNER / 1,800.00 / 1,800.00
TRAVEL / 4,000.00 / 3,792.28
INTEREST EARNED / 250.00 / 489.64
18,800.00 / 19,009.71
NET RESULT / 4,798.55
Yearly contribution should be increased to 20 € for 2018
JED 10/02/2017
ANNEX F
PROPOSAL TO INCREASE THE ANARCP ANNUAL MEMBERSHIP FEE IN 2018
The Executive Committee of the ANARCP proposes that the ANARCP Annual Membership fee be increased from 15 Euro to 20 Euro with effect from 2018. That is, the first increase will be payable from January 2018. This proposed increase will be balloted at the May 2017 Annual General Assembly.However, you may vote by E Mail. Voting will be in accordance with the 2015 Bye-Laws, ‘ARTICLE2: GENERALASSEMBLY’.
Please copy one of the statements below into an email and send to:
Or hard copy to: (Delete I agree or I do not agree, as appropriate)
The Secretary ANARCP
HRM Branch
Human Resources Management Directorate
B-7010 - SHAPE Belgium
I AGREE to the proposed increase in ANARCP Annual membership Fee from 2018 to 20 Euro
OR
I DO NOT AGREEto the proposed increase in ANARCP Annual membership Fee from 2018 to 20 Euro
OR
I GIVE MY PROXY VOTE TO: (INSERT NAME) who will be attending the AGA.
Attachment
ANNUAL GENERAL ASSEMBLY OF THE ANARCP
DRAFT
Agenda
0930 hours Wednesday 24 May 2017
Coffee Served from 0900hours
No. / AGENDA ITEMOpening Remarks:
a. Administrative Announcements
b. Approval of the Agenda
c. Approval of the Minutes of the Last Meeting
Address by our Patron (TBC)
Presentation by Chief Civilian Personnel (TBC)
Presentation by SCSA & ANARCP Relations with SCSA (TBC)
ANARCP Issues: Chairman’s Report
Report on the Confederation of NATO Retired Civilian Staff Associations (CNRCSA) (TBC)
NatReps Reports
AWC Presentation
Treasurer’s Report
Voting on Proposals
Elections
Any Other Business
Next Meeting
1
Chairman: Peter Ludford, Chemin des Théodosiens 159, 7060 Soignies, Belgium. Tel +32 67 33 50 13
ANARCP HRM Directorate, Civilian HRM Branch, 7010 SHAPE, Belgium