Location: / Tower Hill, London / Work Pattern:
15 hours (2 days) per week
Monday – Friday 9.00am – 5.30pm
Job Purpose: / The post holder will be responsible for the accounting and administration of all direct debits paid to/from Refuge current and donor accounts ensuring that these are properly authorised and coded. The post holder will also be responsible for the accounting and administration of all fundraising receipts paid into all Refuge bank accounts. A key requirement of the post is to input all this data onto the accounting system (Exchequer) in an accurate and timely manner.
Responsible to: / Management Accountant / Direct reports: / Not applicable
Main duties:
1 / To code, list and promptly bank all monies and cheques relating to fundraising activities
2 / To liaise with the Fundraising Department and obtain detailed information regarding all sources of voluntary income ensuring that the fundraising income is accurately coded/posted into the accounting system
3 / To enter all banking transactions set up on direct debit or standing order onto the accounting system
4 / To enter all banking transactions received by direct debit or standing order onto the accounting system
5 / To reconcile all supplier accounts set up on direct debit to statements and file all direct debit invoices
6 / Assist in month end transactions especially expenditure nominals – breaking down and analysing the expenditure
7 / To accurately and diligently file all supporting documentation
8 / To assist in opening and distribution the finance post
9 / To cover the role of Finance Assistant (payments and expenses) during absences
General
10 / As part of the Finance team, to undertake such ad-hoc tasks and/or duties as may reasonably be requested by the Management Accountant or Head of Finance
It is essential to the development of Refuge’s service delivery that the post holder is able to respond flexibly to changes in the requirements of this post. This job description is therefore a guide and not an exhaustive list of all responsibilities the post holder may have over time.
Person specification / Finance Assistant (Receipts, Banking, Direct Debits and Nominals) /Criteria / Essential /
desirable / Measured by:
(Application form/ interview/assessment)
1 / Education/ qualifications / 1.1
1.2 / Good standard of general education
Undertaking or committed to undertaking professional accountancy examinations such as ACCA, CIMA or technician level AAT. / Essential
Desirable / Application/Interview
Application/Interview
2 / Experience / 2.1 / Significant experience of computerised accounting systems / Essential / Application/Interview
3 / Abilities/
skills/
knowledge / 3.1 / Advanced knowledge of Excel 2007 including V-lookups / Essential / Application/Interview/ Assessment
3.2 / Competent and/or experienced user of Microsoft office / Essential / Application/Interview/ Assessment
3.3 / Good verbal and written communication skills with a mature attitude in resolving difficulties. / Essential / Application/Interview/ Assessment
3.4 / Strong interpersonal skills with the ability to work well within a team as well as liaising with non-financial managers and colleagues. / Essential / Application/Interview/ Assessment
3.5 / Accurate, methodical with very good attention to detail and able to prioritise workload. / Essential / Application/Interview/ Assessment
3.6 / Able to work to strict deadlines in a structured and organised manner. / Essential / Application/Interview/ Assessment
1
October 2013